s SELECTION OF NON - CONSULTING FIRMS FOR PROVISION OF SECURITY AND SAFETY SERVICES (GUARDING AND LEASE OF EQUIPMMENT) FOR A PERIOD OF THREE (3) YEARS TENDER NO. KRA/HQS/NCB-001/2021-2022 TIMES TOWER BUILDING P.O. BOX 48240-00100 TEL: +254 02 281 7022 EMAIL: [email protected] Pre – Bid Link Register Here Pre-Bid Conference On 22nd July, 2021 at 2:30pm NAIROBI, KENYA. JULY 2021 CLOSING DATE: TUESDAY 11th August, 2021 AT 11:00 AM BID VALIDITY 335 DAYS TABLE OF CONTENTS PREFACE ......................................................................................................................................................................... iv APPENDIX TOTHE PREFACE ................................................................................................................................... vi GUIDELINES FOR PREPARATION OF TENDER DOCUMENTS ........................................................................ vi 1. GENERAL ....................................................................................................................................................... vi 2. PART 1 - TENDERING PROCEDURES ........................................................................................................ vi 3. PART 2 – PROCUREMENT ENTITY'S REQUIREMENTS ......................................................................... vii 4. PART 3 – CONDITIONS OF CONTRACT ANDCONTRACTFORMS ....................................................... vii INVITATION TOTENDER ..................................................................................................................................... ix PART I –TENDERING PROCEDURE ................................................................................................................... 1 Section I - Instructions to Tenderers ............................................................................................................................ 1 A. General ............................................................................................................................................................. 1 1. Scope of Tender ....................................................................................................................................................... 1 2. Unfair Competitive Advantage ......................................................................................................................... 1 3. Fraud and Corruption ........................................................................................................................................ 1 4. Eligible Tenderers ............................................................................................................................................. 1 5. Qualification of the Tenderer ............................................................................................................................ 3 B. Contents of Tendering Document .................................................................................................................. 3 6. Sections of Tendering Document ...................................................................................................................... 3 PART 1: Tendering Procedures ......................................................................................................................... 3 PART 2: Kenya Revenue Authority's Requirements ......................................................................................... 4 PART3: Contract ............................................................................................................................................... 4 7. Site Visit. .................................................................................................................................................................. 4 8. Pre-Tender Meeting and a pre-arranged pretender visit of the site of the works .............................................. 4 9. Clarification of Tender Document, Site Visit, Pre-Tender Meeting. ................................................................. 4 10. Amendment of Tendering Documents .............................................................................................................. 5 C. Preparation of Tenders ......................................................................................................................................... 5 11. Cost of Tendering .............................................................................................................................................. 5 12. Language of Tender ................................................................................................................................................. 5 13. Documents Comprising the Tender ........................................................................................................................ 5 14. Form of Tender and Activity Schedule ............................................................................................................. 6 15. Alternative Tenders .................................................................................................................................................. 6 16. Tender Prices and Discounts ............................................................................................................................. 6 17. Currencies of Tender and Payment .................................................................................................................... 6 18. Documents Establishing Conformity of Services ............................................................................................. 6 19. Documents Establishing the Eligibility and Qualifications of the Tenderer ..................................................... 7 20. Period of Validity of Tenders ................................................................................................................................... 8 21. Tender Security ................................................................................................................................................. 8 22. Format and Signing of Tender ................................................................................................................................ 9 D. Submission and Opening of Tenders .................................................................................................................. 9 23. Sealing and Marking of Tenders ............................................................................................................................. 9 24. Deadline for Submission of Tenders ..................................................................................................................... 10 25. Late Tenders ........................................................................................................................................................... 10 26. Withdrawal, Substitution and Modification of Tenders ...................................................................................... 10 27. Tender Opening ............................................................................................................................................... 10 i E. Evaluation and Comparison of Tenders ............................................................................................................ 11 28. Confidentiality .................................................................................................................................................. 11 29. Clarification of Tenders ......................................................................................................................................... 11 30. Deviations, Reservations, and Omissions ........................................................................................................ 11 31. Determination of Responsiveness ................................................................................................................... 12 32. Correction of Arithmetical Errors ................................................................................................................... 12 33. Conversion to Single Currency ....................................................................................................................... 12 34. Margin of Preference and Reservations .......................................................................................................... 34 35. Evaluation of Tenders ............................................................................................................................................ 34 37. Abnormally Low Tenders and Abnormally High Tenders .................................................................................. 34 38. Unbalanced and/or Front-Loaded Tenders ........................................................................................................... 14 39. Qualification of the Tenderer .......................................................................................................................... 14 40. Kenya Revenue Authority's Right to Accept Any Tender, and to Reject Any or All Tenders ......................... 15 F. Award of Contract ......................................................................................................................................... 15 41. Award Criteria ................................................................................................................................................