TOWNSHIP OF EAST GARAFRAXA COUNCIL AGENDA TUESDAY, SEPTEMBER 13, 2016 – 2:00 P.M. ADMINISTRATION OFFICE, LAUREL ON 1. OPENING OF MEETING 2. AGENDA 2.1. Added Items 2.2. Approval of Agenda 3. DISCLOSURE OF PECUNIARY INTEREST WITH REASONS 4. MINUTES 4.1. Council Minutes August 16, 2016 4.2. Business arising from Minutes 5. DELEGATIONS 5.1. 2:00 p.m. Charles Jakl re trailer agreement 111440 11th Line 6. PUBLIC MEETING (S) 4:00 p.m. 6.1. Notice of Application - Concession B, West Part Lot 1 6.1.1. Plan of Subdivision Application S2/14 6.1.2. Rezoning Application Z3/14 7. UNFINISHED BUSINESS 7.1. ATV By-Law 7.2. Town of Mono Resolution of support Autism Behavior Therapies 7.3. Rural Economic Development program resolution of support 7.3.1. Township of Southgate 7.3.2. Town of Shelburne 8. COUNTY COUNCIL BUSINESS 8.1. County agenda - Public Meeting Agenda September 8, 2016 http://www.dufferincounty.ca/government/council-and-committee-meetings/county-council 8.2. County Council - Regular Agenda September 8, 2016 http://www.dufferincounty.ca/government/council-and-committee-meetings/county-council 8.3. MMM Group – Reports dated August, 2016 8.3.1. Growth Plan Memo 8.3.2. Greenbelt Plan 8.3.3. Niagara Escarpment 8.3.4. Oak Ridges Moraine 8.3.5. Update Review Draft comment letter 8.4. County Council minutes September 7, 2016.pdf 8.5. Other 2 9. PUBLIC WORKS DEPARTMENT 9.1. Director of Public Works Report(s) 9.2. Resolution re-allocation of funds re 2016 Budget for Works Yard paving 9.3. OGRA Conference February 26 – March 1, 2016 9.4. Other 10. BILLS AND ACCOUNTS 10.1. Roads 10.2. General 11. PLANNING DEPARTMENT 11.1. Development Update(s) 11.2. Source Water Protection 11.2.1. Proposed Source Water Protection Signs resolution 11.3. Town of Erin Notice of Public Meeting re OPA # 7 11.4. Other 12. COMMITTEES 12.1. Grand River Conservation 12.1.1. GRCA Tree Thinning Elora Cataract Trail way 12.2. Credit Valley Conservation Media Releases 12.3. Upper Grand Watershed Committee Minutes February 25, 2016 12.4. Groves Hospital Foundation 2016 Donor Appreciation Event October 13 12.5. Other 13. GENERAL BUSINESS AND CORRESPONDENCE 13.1. OMEX Correspondence to Township of Amaranth and Press Release 13.2. Township of Carlow/Mayo re Bill 171 Waste Collection Vehicles and Snow Plows 13.3. Ministry of Energy re Door to Door Energy Contracts 13.4. Other 14. NEW BUSINESS 14.1. Added items (if any) 14.2. Santa Claus Parade request for support 14.3. Police Service Board – Motion to dissolve 14.4. Other 15. CLOSED MEETING(S) 16. BY-LAWS Notice of Intention to pass the following By-Laws: 16.1. All -terrain vehicles on Municipal Roads 16.2. Other 17. BULLETINS AN INFORMATION 17.1. Other 18. CONFIRMING BY-LAW 19. ADJOURMENT 19.1. Next meeting Wednesday October 12, 2016 at 2:00 p.m. EAST GARAFRAXA TOWNSHP COUNCIL MINUTES August 16, 2016 The Council of the Township of East Garafraxa held a regular meeting of Council at the Administration Office, Laurel ON at 2:00 p.m. on August 16, 2016. Councillors Lenora Banfield, Fran Pinkney, Tom Nevills and Deputy Mayor John Stirk were in attendance with Mayor Guy Gardhouse presiding. Susan M. Stone, CAO/Clerk- Treasurer, Karen Canivet, Deputy Clerk; Dave Menary, Director of Public Works and Christine Gervais, Planner (for Planning) were also in attendance. 1. OPENING OF MEETING 2. AGENDA 2.1. Added Items – None at this time. 2.2. Approval of Agenda – as circulated. 3. DISCLOSURE OF PECUNIARY INTEREST WITH REASONS 3.1. None at this time 4. MINUTES 4.1. Council Minutes June 21, 2016 approved as circulated. 4.2. Business arising from Minutes – none. 5. DELEGATIONS 5.1. 2:00 p.m. Jeff Wilker, Thomson Rogers -Closed Meeting was held pursuant to Section 239 of the Municipal Act, 2001 as amended for the following: A proposed or pending acquisition or disposition of land by the municipality or local board; Litigation of potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 5.2. 4:00 p.m. Adrian Maes, Van Harten Surveying re OMB Appeal Con. 12, E. Pt. Lot 2 Mr. Maes attended to request Council’s support to use Township Solicitor and Staff, and provided a deposit. Motion to support applicant at the Ontario Municipal Board, subject to satisfactory financial arrangements. 6. PUBLIC MEETING (S) 6.1. None at this time 7. UNFINISHED BUSINESS 7.1. ATV By-Law report (at meeting) Sample by-laws from neighboring municipalities were provided to Council and following discussion, Staff were directed to prepare a by-law for the next meeting, to include hours of operation. 8. COUNTY COUNCIL BUSINESS 8.1. County agenda 8.1.1. http://www.dufferincounty.ca/files/uploads/2016-07-14_County_Council_agenda.pdf 8.2. SWIFT Media Release– Rural Internet funding award 8.2.1. County Media Release 8.3. Waste awards http://www.dufferincounty.ca/files/releases/2016-07- 06_Municipal_Waste_Association_Awards__release.pdf 8.4. Draft Budget Presentation http://www.dufferincounty.ca/files/content-pdf/2017-budget-presention.pdf 8.5. Integrity Commissioner 8.5.1. Draft agreement 8.5.2. Form 8.6. September 7 Joint Council Meeting reminder Mayor Gardhouse reported on County matters. Joint meeting to review Integrity Commissioner Draft agreement and following that is Official Plan review. 9. PUBLIC WORKS DEPARTMENT 9.1. Director of Public Works Report(s) 9.1.1. Rubber Tire Loader discussion regarding motor issue. 9.1.2. 17th Line Paving is complete, with exception of a repair to be done shortly. Discussion regarding line painting. Council in favour of painting a solid line. 9.1.3. Drainage work will take place at the Township yard and will be resurfaced with asphalt. 9.1.4. Mayor Gardhouse has been approached by Orangeville and County regarding County Road 23 downloading. Improvements will be required. 9.2. Other 10. BILLS AND ACCOUNTS Motion to approve as circulated. 10.1. Roads 10.2. General 11. PLANNING DEPARTMENT 11.1. Consent Application B1/16 – see Delegation 5.2 11.1.1. Appellant Form 11.1.2. OMB Acknowledgement 11.2. Bryan Hostrawser Barn extension – 171 nutrient units requires Council approval over 150 Nutrient units. Motion to approve carried. Discussion on reviewing this policy during Official Plan review. 11.3. Official Plan Amendment Number 4 11.3.1. Ontario Municipal Board Decision June 27, 2016 11.3.2. Ontario Municipal Board Decision June 16, 2016 11.3.3. Wellings Planning Report Wellings’ report dated August 5, 2016, indicates a Special Council Meeting as a starting meeting, followed by a Statutory Public Meeting, which will include a draft Official Plan. A Special Council Meeting requires a 45 day circulation - notice to be published once a week for two consecutive weeks, 30 days in advance. Discussion regarding timing of Council input for the Official Plan. Council indicated that the meeting be held in November, not October due to the timing, and that the meeting should be held at 7:00 p.m. Motion to proceed with Special Meeting and that the date change to November be indicated accordingly. 11.4. Permission for trailer – 111440 11th Line Request to live in trailer while building new house. Motion to approve subject to agreement and building permit. 11.5. Tri County Aggregate 11.5.1. Tri County acknowledgement re meeting 11.5.2. Resident Correspondence 11.6. County of Dufferin Official Plan Update - DCLNU Final Draft - July 27, 2016 and Draft_County_OPA_No.1_Shelburne_July_27_2016 http://www.dufferincounty.ca/planning Joint meeting to be held September 7 to review report. 11.7. Ontario Municipal Board Review 11.8. Nature’s Landing West request re Vacant Lots Owned by Township Discussion regarding the vacant lots and request for a park. Staff instructed to prepare a report regarding the property and provide a map to Council, including surrounding subdivisions. 11.9. Other 11.9.1. Development Update on RSSB was provided by Jeff Wilker, Township Solicitor. Site Plan agreement could include County servicing agreement. Technical sign off on some matters still required. 11.9.2. Public Meeting will be held for the Milone Subdivision at the next meeting of Council, September 13, 2016. 11.9.3. Preconsultation meeting held for Business Park Industrial Park on Concession A East Part Lot 7. 11.9.4. Discussion regarding Employment land development and reviewing uses in Employment areas during Official Plan review. 12. COMMITTEES 12.1. Grand River Conservation 12.1.1. August 2016 Current 12.1.2. Precautions at Belwood 12.1.3. Further water conservation Grand River watershed 12.2. Credit Valley Conservation Media Release 12.3. Dufferin OPP Q2 report 12.4. Provincial Offences Administration Q2 report 12.5. Other 12.5.1. County Wide Fire Ban has been lifted. 13. GENERAL BUSINESS AND CORRESPONDENCE 13.1. Conservation Ontario 13.1.1. Summary Report 13.1.2. Full EBR Report -Link http://conservationontario.ca/images/2016/CA_Act/Final_CO_Comments_on_Conserving_our_Futu re_Proposed_Priorities_for_Renewal_EBR_012_7583.pdf September 9, 2016 on deadline on commenting on EBR. Draft Amaranth motion provided. 13.2. EBR Environment Bill of Rights Ontario 13.3. Wellington Dufferin Health Unit 2015 report 13.4. Central West LHIN Community Care Funding 13.5. Report re 4H Trip 13.6. Town of Mono 13.6.1. Appointment of new Planner 13.6.2. Support of IBI Services resolution – motion of support for next meeting 13.7. Rural Economic Development (RED) - motion of support for next meeting 13.7.1.