MASS COORDINATOR TRAINING Janet Cugini June 2014 Opening Prayer Blessed are you, God of all creation! I thank you for calling me to serve your holy people in your new house of worship. May I see you in them and May they see you in me. Grant this through Christ our Lord. Amen St. Tarcisius Patron Saint of Extraordinary Ministers 2 AGENDA Opening Prayer Evacuation Procedures Tour of Our New Church MC and Greeter Training Closing Prayer 3 Fire Evacuation Procedures • Side doors and narthex doors have panic bars • Emergency Exits • Location of fire alarms by all exterior doors and in balcony 4 Floor Plan Altar Ambo Baptismal font Communion Paths = Body EM Station Narthex 5 MINISTRY PROCEDURES 6 For All Ministries • Attire is business casual: (no blue jeans, sneakers, tee shirts, sport logos, flip flops) – If at all possible please be “business casual” anytime you attend in case you are called upon to serve • Center aisle will be reserved for processions and Communion only • All other ministers (lectors, greeters for collection, Extraordinary Ministers) will approach the altar from the side aisles not in center aisle in front of tabernacle • MCs enter the sacristy from the ambo side aisle behind the choir chairs: – When setting up the credence table from the sacristy make sure you bow at the altar and genuflect when at the tabernacle • Mass is not broadcast: the sound can be turned on in the narthex 7 Altar Server Procedures – Ideally will have 3 altar servers – Altar servers vest in the coat room – One carries crucifix, others candles – When 3 available one does crucifix, one rings bells, the third holds the book for the Presider check with them before Mass – When fewer than 3 will only carry cross, no candles – Candles get placed on either side of the ambo – Altar server with crucifix leads Offertory procession; comes back at collection time – Rings bells 3 times each at elevation/Consecration – after Mass cross and candles will be in Narthex for next Mass – Make sure altar servers light candles before Mass 8 Lectors – One lector per Mass – Processes in with Gospel book behind altar servers – To read will approach from ambo-side aisle – Make sure lector arrives in time and seats him/herself by the front ambo-side aisle for easy approach – Before Mass MC takes Gospel book from shrine to Narthex before procession 9 Greeters – Will have 4 to 6 greeters per Mass – One Greeter should do Mass count – Greeters hold doors and offer any assistance – Collection will be from side aisles (no bowing in center aisle first) – Latecomers: • Last 2 back pews will be reserved for latecomers with reserved signs • Narthex doors will be closed at start of readings • In-between the readings any latecomers can be seated in those back pews • Doors will remain closed during Mass except for Offertory procession. 10 Greeters cont’d – CLOW: Lead Greeter will ring doorbell (location TBD) during Creed for children to come back to Mass – Same procedure: children do not go back to seats during Offertory procession – Communion: sides approach from wall as indicated in diagram – Greeters assist with making sure Breaking Bread hymnals are in book racks, pews are neat, and kneelers are up – Hand out adult and children bulletins 11 Extraordinary Ministers – Will always approach altar from side aisles – Will bow at steps before going on altar – Will stand in a row in front of tabernacle in the order of assignment: Ambo Side Body, Ambo Side Blood, Center Left Blood, Center-left Body, Presider-side Blood, Font Side Blood, Font Side Body – Will stand in front of tabernacle until clergy receives – Will then in unison step forward towards altar – Font Side Blood EM will give the Precious Blood to the altar servers – If side EMs finish distributing first, will step towards center aisles to assist with Communion 12 Extraordinary Ministers cont’d – After Communion choir-side Precious Blood EMs will go directly to credence table on his/her side, consume Precious Blood, place purificator over chalice, go down steps, turn toward altar and bow before going back to his/her seat – All Precious Blood must be consumed before returning to seats – Body EMs will bring patens to altar. After the placement of extra hosts into ciborium EMs will return patens to credence table on his/her side. Center Body EM will remain to place ciborium back in tabernacle: will genuflect at tabernacle before closing door – One Font-side Precious Blood EM brings cruet to altar; all consume Precious Blood as indicated above then font-side Precious Blood EMs assist with bringing vessels to font-side credence table – To return to seats EMs individually go down steps, turn towards altar, bow, and return to seats by side aisles – Before cleaning Sacred Vessels EMs will use Sacrarium in Working Sacristy (see procedures after Mass) – Make sure EMs know procedures before Mass 13 MC Procedures: Before Mass • Arrive **at least ** 20 minutes early (more like 30) • As per checklist on website: – Unlock Church doors and doors to Parish Center – Turn on sound system, lights, fan – Ensure Lavaliere microphone is in vesting sacristy – Get Gospel book – Etc. – check website • Check MC/greeter notes for any updates for that Mass • Make sure everyone who is serving arrives (EMs, altar servers, lector ) arrives and knows where they will be serving • Select gift family • Place tabernacle key in tabernacle: remember to genuflect when tabernacle door is open! 14 MC Procedures: Before Mass cont’d • Corporal on altar: • Only change between Masses if there is a spill • One corporal only • Offertory Table (in Narthex): – Carafe with only small amount of wine/grape juice) for presider chalice – Large paten with hosts (only new hosts should be counted – see next slide) – Pyx with low gluten hosts (per Mass as needed) – For count adjustments extra hosts (regular and low gluten) will be in the narthex credenza: make sure to restock as needed 15 MC Procedures: Before Mass cont’d • Counting of hosts for large paten: – Consecrated hosts should never be touched or handled for counting! – Can guesstimate number of hosts: • Large gold ciborium holds about 250 hosts when full • Small paten holds about 60 hosts when full – Check red binder to see how many hosts you need in total (in gold ciborium in tabernacle and large paten for Offertory) for each Mass – Make sure there are enough low-gluten hosts in tabernacle; if not have Father consecrate more 16 MC Procedures: Before Mass cont’d • Font-Side Credence table: – Separate (empty) presider chalice and purificator – 4 chalices with wine for parishioners – 2 small patens (if Father Frazier presides small paten over his chalice with large host) – Cruet with water, lavabo – 6 purificators in total: one for presider chalice, 4 for parishioners chalices, one extra – Hand towel, one hand sanitizer • Ambo-Side Credence Table: – Cruet with water – One purificator – Hand sanitizer 17 MC Procedures: Before Mass cont’d Credence Tables 18 MC Procedures: During Mass • Make sure the Mass count gets recorded in the red binder found in the credenza • Assist the parishioners in bringing up the gifts • Oversee the return of the CLOW children so that they don’t interfere with the Offertory procession • Oversee the collection 19 MC Procedures After Mass: Purification All purification gets done in silence at the credence tables: – Vessels will be on both credence tables – “What has passed our lips as food, O Lord, may we possess in purity of heart, that what has been given to us in time may be our healing for eternity.” – If carafe/additional hosts have not been placed on the altar during consecration, they are not consecrated and don’t have to be purified – Water gets poured into each paten, swirled, then poured into chalices where it is again swirled and consumed. Wipe lip of chalices. All vessels are wiped dry with purificators. – If water is low in cruets they should be refilled in sacristy for next Mass (if any) – Patens can remain on font-side credence table until after the last Mass. Chalices will always be brought back to sacristy for cleaning 20 MC Procedures After Mass: the Sacrarium • What is a Sacrarium? – A Sacrarium is a special sink found in the sacristy that drains directly to the earth – It is used as a “first rinse” after purification and for disposing of outdated church oils, dissolved consecrated hosts, ashes, etc. – The Precious Blood never gets poured down the Sacrarium. The Precious Blood must always be consumed. 21 MC Procedures After Mass: the Sacrarium • How to use the Sacrarium: – After purification put water into the Sacred Vessels, swirl, and pour into the sacrarium for the “first rinse” before washing with soap and water and drying with paper towels – For all used purificators: • Put stopper in Sacrarium and pour in water from containers • rinse used purificators in Sacrarium to rinse out Precious Blood • wring out as most of the water out as best you can • If there are any lipstick stains rub in some Shout: do not again rinse • Hang up wet purificators on rack to dry: do not put wet purificators in laundry bag 22 MC Procedures After Mass: Next Mass or Storage – If last Mass put away all Sacred Vessels in locked cabinet; left cabinet gets Father’s vessels – If there is another Mass prepare the credence table and count hosts for the next Mass • See checklist – If at the last Mass put away tabernacle key, lock chalice cabinets, and lock Working Sacristy 23 MC Procedures: Miscellaneous • Baptismal font: – Should be filled before 4:30 Mass, emptied at 10:30 Mass – Holy water fonts at narthex doors should be changed – Should be refilled with warm water before all Baptisms.