REPUBLIC OF GHANA 2010 POPULATION AND HOUSING CENSUS ENUMERATOR’S MANUAL ******************************** STATISTICAL SERVICE 31ST AUGUST, 2010 TABLE OF CONTENTS CHAPTER 1: THE CONCEPT OF POPULATION AND HOUSING CENSUS ................................... 1 1.1 What is a Population Census? ............................................................................................................. 1 1.2 What is a Housing Census? ................................................................................................................ 1 1.3 The essential features of a Population and Housing Census ............................................................... 1 1.4 Why are we conducting the 2010 Census? ......................................................................................... 2 1.5 History of Census taking in Ghana ..................................................................................................... 2 CHAPTER 2: LEGAL FRAMEWORK FOR THE CENSUS .................................................................. 3 2.1 Legal Authority for the Census ........................................................................................................... 3 2.2 Legal right for entering premises to conduct the Census .................................................................... 3 2.3 Law requires the public to respond to Census enquiries ..................................................................... 3 2.4 Law prohibits divulging Census information ...................................................................................... 3 2.5 Taking of Oath of secrecy ................................................................................................................... 3 2.6 The Law demands careful handling of documents ............................................................................. 3 CHAPTER 3: THE IMPORTANCE OF YOUR ROLE IN THE CENSUS ............................................ 4 3.1 Your role in the Census Field Operation ............................................................................................ 4 3.2 You play a very important role in the Census ..................................................................................... 5 3.3 You must not abandon your work ....................................................................................................... 5 3.4 You are not to engage in any other activity during the enumeration period ....................................... 5 3.5 No unauthorised person must help you in your work ......................................................................... 5 3.6 You are a member of a team ............................................................................................................... 5 CHAPTER 4: YOUR BEHAVIOUR AS AN ENUMERATOR ................................................................ 6 4.1 Your behaviour is important ............................................................................................................... 6 4.2 How to approach the people ............................................................................................................... 6 4.3 Language of the interview .................................................................................................................. 6 4.4 The dress you put on matters .............................................................................................................. 7 4.5 Patience and tact are needed ............................................................................................................... 7 4.6 How to deal with difficult cases.......................................................................................................... 7 4.7 Things you must do ............................................................................................................................ 7 4.8 Things you must not do ...................................................................................................................... 8 4.9 The success of the Census depends on you......................................................................................... 8 CHAPTER 5: PRELIMINARY OPERATIONS BEFORE ENUMERATION PERIOD ...................... 9 5.1 Training programme for all Enumerators ........................................................................................... 9 5.2 Documents and materials you will receive after training .................................................................... 9 5.3 Enumerator's Materials Receipt Form .............................................................................................. 10 5.4 House/Structure Listing Operation ................................................................................................... 10 5.5 Contact the Chief or Odikro or Assemblyman / woman or Community Leader and introduce the Census ....................................................................................................................................... 10 5.6 Planning your itinerary ..................................................................................................................... 10 5.7 Enumeration Area (E.A.) Map .......................................................................................................... 10 5.7a How to read Enumeration Area Map ................................................................................................ 10 5.7b Your EA Map .................................................................................................................................... 11 5.7c Your EA Boundary Description (PHC 2) .......................................................................................... 11 5.7d Locality ............................................................................................................................................. 14 5.7e New localities/settlements and other changes in the EA ................................................................... 14 5.8 Understand Your Geo-Codes ............................................................................................................ 15 5.9 Things to know about your Enumeration Area ................................................................................. 16 CHAPTER 6: HOUSE/STRUCTURE LISTING OPERATION ........................................................... 18 6.1 Introduction ...................................................................................................................................... 18 i 6.2 Listing of houses/structures in your EA ............................................................................................ 18 6.3 What is a house or compound? ......................................................................................................... 19 6.4 Listing different types of houses/structures ...................................................................................... 20 6.5 Listing of Kiosks and Containers ...................................................................................................... 24 6.6 How to complete the Enumerator's Visitation Record ...................................................................... 24 6.7 Map-Spotting .................................................................................................................................... 24 CHAPTER 7: WHAT TO DO DURING ENUMERATION PERIOD .................................................. 26 7.1 When does enumeration begin .......................................................................................................... 26 7.2 Whom to enumerate .......................................................................................................................... 26 7.3 What is the unit of enumeration? ...................................................................................................... 26 7.4 What is a household? ........................................................................................................................ 26 7.5 Dividing a house into households ..................................................................................................... 26 7.6 Who is the head of household? ......................................................................................................... 27 7.7 Who is a usual member of a household?........................................................................................... 28 7.8 Who is a member of Group Quarters (non-household) population? ................................................. 28 7.9 Who constitute the floating population? ........................................................................................... 29 7.10 Census Night - All enumeration must relate to Census Night .......................................................... 29 7.11 Who should be enumerated ............................................................................................................... 29 7.12 Look out for those likely to be omitted ............................................................................................. 30 7.13 Look out for the following who should not be enumerated .............................................................. 30 7.14 Enumeration of all Census Officials including yourself ................................................................... 30 7.15 Who should be interviewed .............................................................................................................