GOVERNMENT OF WEST BENGAL PUBLIC WORKS DIRECTORATE Request for Proposal (RFP) No. 01 of 2020-2021 of the Superintending Engineer, South-Western Circle SUPERVISION CONSULTANCY SERVICES For Widening and Strengthening of Chaitanyapur-Kukrahati Road (From Ch. 0.00 Kmp. to 6.80 Km.) and Chaitanyapur-Balughata Road (From Ch. 0.00 Kmp. to 9.20 Km) under Tamluk Division, PWD in the Dist. of Purba Medinipur. SOUTH-WESTERN CIRCLE PUBLIC WORKS DIRECTORATE GOVERNMENT OF WEST BENGAL November, 2020 RFP 01 of 2020-21 for Supervision Consultancy Service TABLE OF CONTENTS Section – 1. Letter of Invitation Page 3-5 Section – 2. Information to Consultants with Data Sheet Page 6-27 Section – 3. Formats for submission of Firm’s Credentials Page 28 -30 Section – 4. Format for submission of Technical Proposal Page 3 1-41 Section – 5. Format for submission of Financial Proposal Page 4 2-48 Section – 6. Terms of Reference (TOR) Page 4 9-63 Section – 7. Page 6 4-10 5 Contract Agreement For Consultant’s Services ***** Page 2 of 105 RFP 01 of 2020-21 for Supervision Consultancy Service Memo. No. 671/RT-1325 Date : 23.11.2020 SECTION-1 LETTER OF INVITATION ALL BIDDERS Dear Sir , 1. Public Works Department , Government of West Bengal ("PWD/Client") is entrusted with the work as detailed below (here inafter referred to as the "Project"). Table 1: Details of Project Project Name State Length of Estimated Assignment Project Project period Stretch Cost Widening and Strengthening of 24 months Project Chaitanyapur-Kukrahati Road (From Duration + 3 Ch. 0.00 Kmp. to 6.80 Km.) and West Rs. 78.77 months Chaitanyapur-Balughata Road (From 16.00 Km. Bengal Crore for preparation of Ch. 0.00 Kmp. to 9.20 Km) under final statement / Tamluk Division, PWD in the Dist. of bill Purba Medinipur. 2. Public Works Directorate now invites proposals for Supervision Consultancy to provide the fo llowing Services: Supe rvision of civ il works as defined in a ttached Terms of Reference, as the 'Consultant' ensuring that the ter ms of the Contract to be entered into between the Client and the Consultant related to the quality and quantity are adhered to and that the works are implemented in accordance with the provis ions/specifications as contained the rein wit hin the st ipulated time . The Services extends to implementation of all items of su pervis ion works pertaining to the Project complete in all respects up to the end o f cer tification of the final Statement . Complete details on the Serv ices are provided in the attached Terms of Reference. 3. The Client intends to select the Consultant for the project through an open competitive bidding process. 4. The Invitation of Proposals will be done as per the following schedule: Last date for receipt of queries 10th December, 2020 Pre -proposal conference 16th December, 2020 at 12-00 hrs Last date for receipt of Proposals 29th December, 2020 up to 15-00 hrs. Opening of Technical Bid 31st December, 2020 at 15-00 hrs. Note: The pre-proposal conference shall be held in the office chamber of the Superintending Engineer, South-Western Circle, PWD, Saheed Mangal Pandey Sarani, P.O. Midnapore, Dist. Paschim Medinipur, PIN-721101 at the time and on the date mentioned herein above. Page 3 of 105 RFP 01 of 2020-21 for Supervision Consultancy Service 5. The request for proposal (the "RFP") document can be viewed / downloaded from the PWD website (i.e. http://www .pwd .in) and also from e -tendering portal http://www.wbtenders.gov.in from 23.11.2020 to 29.12.2020 up to 15.00 hours IST . Bid must be submitted online at http://www.wbtenders.gov.in on or before 29.12.2020 (up to 15.00 hours IST). Technical Bids shall be opened on 31.12.2020 after 15-30 hours IST. 6. The two parts of the Proposal (Technical proposal and Financial proposal) must be submitted on -line with all pages numbered serial ly, along with an index of submission as per procedure under e-tendering. The technical proposal is also required to be submitted in a hard bound form exactly as per submission made online with all pages numbered serially along with an index of submission . The Financial proposal is to be submitted online only . Submission in any other form shall no t be accepted. 7. The hard copies of the technical proposal along with the Power of Attorney, joint b idding agreement and / or any other specified documents shall be submitted physically by the Bidder on or before 31.12.2020 (up to 15.00 hours IST) to: Superintending Engineer, South-Western Circle, PWD, Saheed Mangal Pandey Sarani, P.O. Midnapore, Dist. Paschim Medinipur, PIN-721101 8. The Consultan t shall be selected under Quality and Cost based selection method (QCBS) and procedures described in this RFP . The Proposal sha ll consist of two parts which are as follows: (i) Part 1: Technical Proposal; and [ii) Part 2 : Financial Proposal . The Part 1 of the proposal i.e. the Technical Proposal would be opened first . The Consultants qualifying in the first stage would be considered for further eva luation . The F inan cial Proposal would be opened of those Shortlisted Consultants only secured qua lifying marks in the Technical eva luation. The final se lection of the Consultant would be based on combined score of the evaluated Technical Proposal and Financial Proposa l. The we ightage of Technical Proposal and Financial Proposal would be 70 % & 30 %, respective ly. This is in terms of memo No. 8385F(Y) dated 22-11-2013 of the Finance Department, Government of West Bengal. 9. The time period for the assignment of Supervision Consultant shall be 27 (Twenty Seven) months for the project (24 months project duration and plus 3 months for preparation of final statement/bill) . 10. The RFP includes the following documents: Section 1 - Letter of Invitation Section 2 - Information to Consultants (including Data Sheet) Section 3 - Format for Submission of Firm’s credentials Section 4 - Technical Proposal Section 5 - Financial Proposal Section 6 - Terms of Reference Section 7 - Forms of Contract 11. PWD shall not be responsible for any de la y in receiving the Pr oposal and reserves the right to accept/reject any or all Proposals without assignin g any reason whatsoever . Yours sincerely , Superintending Engineer, South-Western Circle, P.W.Dte. Page 4 of 105 RFP 01 of 2020-21 for Supervision Consultancy Service Memo. No. 671/1(2)/RT-1325 Dated : 23.11.2020 Copy forwarded for favour of kind information to:- 1. The Sabhadhipati, Purba Medinipur Zilla Parishad. 2. The District Magistrate, Purba Medinipur. Superintending Engineer, South-Western Circle, P.W.Dte. Memo. No. 671/2(11)/RT-1325 Dated : 23.11.2020 Copy forwarded for information to :- 1. The Engineer-In-Chief & Ex-Officio Secretary, P.W.D. & P.W(Roads) Deptt., Govt. of West Bengal. 2. The Chief Engineer (HQ), PWD, Nabanna (HRBC Bhawan), 325, Sarat Chatterjee Road, Mandirtala, Shibpur, Howrah-711102. 3. The Chief Engineer, PWD, West Zone, City Centre, Durgapur, Dist. Burdwan, PIN-713216. 4. The Superintending Engineer, South-Western Highway Circle, P.W.(Roads) Dte., Midnapore / South-Western Circle (Social Sector), P.W.Dte., Midnapore / South-Western Electrical Circle, P.W.Dte., Midnapore. 5. The Executive Engineer, PWD, Midnapur Division / Tamluk Division / Jhargram Division. 6. The Estimate Section / Notice Board of this office. Superintending Engineer, South-Western Circle, P.W.Dte. Page 5 of 105 RFP 01 of 2020-21 for Supervision Consultancy Service SECTION 2. INFORMA TIO N TO CONSULTANTS 1. INTRODUCTION Definition a) "Assignment" shall have t he mea ning set fo rth in the Da ta Sheet . b) "Associate" or "Affiliate " mea ns, in relation to either Party and /or JV Members, a person who cont rols, is co ntroll ed by , or is un der th e commo n control with such Party or JV Member (as used in this defini tion, the expression "control" mea ns, with res pect to a person which is a com pany or corporation, the ownership, direc tl y or ind ir ectly, of more than 50% (fifty per cent) of the voting sha res of such pers on, and wi th respect to a person w hich is not a company or corpora tion , the powe r to direct the management a nd policies of such person, w hether by operation of law or by con tract o r otherwise) ; c) "Bid Security" shall have t he mean ing as ascribe d under Cla use 1 .20. d) "Client" means Public Wo rks Department, Govt . of West Bengal . e) "Consultant" means an Applica nt to whic h th e Assignment wou ld be awa rde d pursuant to the eval uation of the Proposa ls that may provide or pr ovi des th e Services to the Client under the Contract . f) "Contract" means the Contract signed be tween the Client and t he Consu lt ant after selection of the same unde r this RFP and all the attached doc ume nts listed in its Clause 1 i .e. the Ge neral Con ditions (GC), the Special Con dit io ns (Se) , and the App endices. g) "Data Sheet" means suc h p art of t he In formation to Consultants used to reflect specific Assignment condi tio ns. h) "Day" means calendar day. i) "Government" means the Government of West Bengal . j) "Information to Consultants" (Sect ion 2 of the RFP) means the doc um ent which provides Appl ican ts wi th all informat ion nee ded to prepare t heir Proposal .