REGULAR MEETING OF THE BOARD OF DIRECTORS/COMMISSIONERS WEDNESDAY, MARCH 22, 2017, 2:00 P.M. NOPFMI Agenda Regular Meeting of the Board of Directors New Orleans Public Facility Management, Inc. Wednesday, March 22, 2017, 2:00 PM AGENDA I. Call to Order by Chairman – Roll Call II. Approval of NOPFMI Board Meeting Minutes of February 22, 2017 III. Cooperative Endeavor Agreement New Orleans Convention and Visitors Bureau – We’re Jazzed You’re Here IV. Finance & Audit Committee A. Contracts Professional/Request for Proposal/Public Works: 1. Waste Pro of Louisiana, Inc. – Provide Waste Removal Services V. Sales & Marketing VI. Other Business VII. Next Regular Scheduled Meeting: Wednesday, April 26, 2017 at 2:00 PM VIII. Motion to Adjourn NOPFMI Minutes MEETING MINUTES OF THE BOARD OF DIRECTORS NEW ORLEANS PUBLIC FACILITY MANAGEMENT, INC. A Meeting of the New Orleans Public Facility Management, Inc. was held on Wednesday, February 22, 2017 in the Board Room at the Ernest N. Morial Convention Center – New Orleans, 900 Convention Center Boulevard, New Orleans, Louisiana. Chairman Rodrigue called the meeting to order at 2:08 p.m. and asked for a roll call. The results were as follows: Jay H. Banks Absent Dottie Belletto Absent Ryan F. Berni Present Robert Bray Present Alfred L. Groos Present Ronald Guidry Present Robert Hammond Present Eddie Jacobs Present Steve Pettus Present Bonita Robertson Absent Melvin J. Rodrigue Present Michael Smith Present The total number present at roll call was nine (9). Chairman Rodrigue requested a motion to approve the NOPFMI Board Meeting Minutes of January 25, 2017. Secretary Groos moved approval, seconded by Treasurer Pettus. Motion approved with no additions, corrections, deletions or changes noted. Director Jay Banks entered the meeting at 2:09 p.m. Director Berni moved approval that the contract with Hunt Telecommunications, LLC for Primary Internet and Secondary Telephone PRI Services. Motion seconded by Director Smith. Motion approved. Mr. Tim Hemphill, Vice President of Sales & Marketing, gave the Sales & Marketing and Communications reports. 1 With no other business to come before the Board, Chairman Rodrigue asked for a motion to adjourn. Vice Chairman Bray moved adjournment, seconded by Director Hammond. Motion approved and the meeting adjourned at 2:24 p.m. ATTEST: ____________________________________________ AL GROOS, SECRETARY :rs 2 Cooperative Endeavor Agreement Finance & Audit Committee Waste Pro of Louisiana, Inc. Sales & Marketing Booking & Occupancy Report Occupancy Report 4,380 Total Available Hall Days Definite as of 2/28/17 3500 67.1% 3000 59.0% 62.9% 2500 46.4% 53.1% 2000 46.1% 38.5% 39.8% 1500 26.5% 1000 23.0% 500 0 2017 2018 2019 2020 2021 Definite as of 2/29/16 Definite as of 2/28/17 1 Occupancy Report 4,380 Total Available Hall Days Definite and Tentative as of 2/28/17 3500 67.5% 3000 67.2% 72.1% 69.8% 65.1% 59.0% 60.5% 71.1% 2500 65.0% 2000 45.4% 1500 1000 500 0 2017 2018 2019 2020 Definite and Tentative as of 2/29/16 Definite and Tentative as of 2/28/17 2021 2 Occupancy Report Definite Occupancy Change | Definite and Tentative Occupancy Change Definite as of 2/28/17 4000 8.1% 16.5% 3000 14.6% 19.5% 2000 16.8% 1000 0 2017 2018 2019 2020 2021 Definite as of 2/29/16 Definite as of 2/28/17 Definite and Tentative as of 2/28/17 4000 3500 13.1% 25.7% 0.0% 9.4% 3000 2500 -0.4% 2000 1500 1000 500 0 2017 2018 2019 2020 2021 Definite and Tentative as of 2/29/16 Definite and Tentative as of 2/28/17 3 Occupancy Report Definite Occupancy Change | Definite and Tentative Occupancy Change Definite as of Definite as of Definite as of Definite as of YEAR 2/29/16 2/28/17 +/- 2/29/16 2/28/17 +/- 2017 2586 2947 361 59.0% 67.1% 8.1% 2018 2032 2755 723 46.4% 62.9% 16.5% 2019 1688 2326 638 38.5% 53.1% 14.6% 2020 1165 2018 853 26.5% 46.1% 19.5% 2021 1007 1747 740 23.0% 39.8% 16.8% Year to Year Definite and Tentative Occupancy Changes HALL DAYS PERCENTAGE Definite and Definite and Definite and Definite and Tentative as of Tentative as of Tentative as of Tentative as YEAR 2/29/16 2/28/17 +/- 2/29/16 of 2/28/17 +/- 2017 2958 2950 -8 67.5% 67.2% -0.4% 2018 2851 2849 -2 65.1% 65.0% 0.0% 2019 2586 3158 572 59.0% 72.1% 13.1% 2020 2655 3058 403 60.5% 69.8% 9.4% 2021 1987 3123 1136 45.4% 71.1% 25.7% 4 Summary of Definite Event Updates Changes Made in February 2017 Event Dates Space Hall Days Attendance Room Nights Change Status Mystic Krewe of Nyx 02/20/17 - 02/22/17 MR 3 1,800 0 Updated Dates Krewe of Bacchus 02/22/17 - 02/27/17 Halls G, H, I-1, I-2, J [BRII] 18 8,000 500 Updated Halls Krewe of Orpheus 02/22/17 - 02/28/17 Halls F, G, H, I-1, I-2, J [NOT] 21 7,000 500 Updated Halls INCOMPAS 04/01/17 - 04/06/17 The Great Hall 6 1,500 4,325 Updated Halls American Association of Endodontists 04/24/17 - 04/30/17 [BRII] 10 3,500 6,390 Updated Halls Collision Conference 04/28/17 - 05/05/17 Halls H, I-1, I-2, J [NOT] 24 10,000 18,630 Updated Halls Unitarian Universalist Association of Congregations-General 06/19/17 - 06/26/17 Great Hall, B-1, B-2 24 4,500 9,225 Updated Halls Assembly Farm to Table/Chefs Taste Challenge 09/03/17 - 09/10/17 Great Hall, B-1 16 900 225 Updated Stats Fiserv Solutions, LLC 09/14/17 - 09/22/17 Halls I-1, I-2, J [NOT] 22 1,782 5,305 Updated Halls Great Hall, B-1, B-2, C, D, E, F, G Produce Marketing Association-2017 Annual Convention 10/14/17 - 10/24/17 80 12,000 20,700 Updated Halls [BRII] Mystic Krewe of Nyx - King's Day Meeting 01/06/18 - 01/06/18 [BRII] 0 2,800 0 Updated Contact Comic Con - Wizard World 01/17/18 - 01/22/18 Halls I-1, I-2, J [NOT] 18 30,000 1,050 Updated Dates Capella University 03/02/18 - 03/03/18 [NOT] 0 7,000 0 Tentative to Confirmed Worldwide Spirit Association/Worldwide Open Cheerleading 03/08/18 - 03/12/18 Halls I-2, J 10 5,000 3,000 Updated Dates & Halls & Dance Competition Great Hall, B-1, B-2, C, D, E American Chemical Society 03/14/18 - 03/23/18 57 14,000 24,450 Updated Contact [BRII] American Association of Neurological Surgeons 04/25/18 - 05/03/18 Halls H, I-1, I-2, J [NOT] 36 5,000 12,720 Updated Halls Gideons International 07/21/18 - 07/29/18 Halls C, D, E, F [BRII] 26 4,000 5,985 Updated Halls Halls C, D, E, F, G, H, I-1, I-2, J Institute of Food Technologists 05/28/19 - 06/08/19 104 7,000 27,160 Updated Halls [BRII] Fraternal Order of Police National Conference 08/09/19 - 08/16/19 Great Hall, B-1, B-2 21 5,000 0 Updated Halls KeHE Distributors 01/31/20 - 02/08/20 Great Hall, B-1, B-2, C, D 40 1,800 2,305 Updated Halls KeHe Distributors- Summer Selling Show 01/28/22 - 02/05/22 Halls F, G, H, I-1, I-2 [BRII] 45 2,000 2,420 Updated Halls Halls D, E, F, G, H, I-1, I-2, J American Association For Cancer Research 04/06/22 - 04/15/22 80 12,800 34,600 Updated Space [BRII] [NOT] KeHE Distributors 01/27/24 - 02/02/24 Great Hall, B-1, B-2, C 25 2,000 2,420 Tentative to Confirmed Great Hall, B-1, B-2, C, D, E American Chemical Society 03/13/24 - 03/22/24 58 24,450 24,450 Updated Contact [BRII] 5 Summary of Definite Event Updates Changes Made in January 2017 Event Dates Space Hall Days Attendance Room Nights Change Status KeHE Distributors 02/03/17 - 02/09/17 Great Hall, B-1, B-2, C 23 1,800 2,290 Changed MI Dates Krewe of Orpheus 02/22/17 - 02/28/17 Halls F, G, H, I-1, I-2 [NOT] 14 7,000 500 Updated Dates RES/CON New Orleans 03/04/17 - 03/10/17 Great Hall, B-1, B-2 20 700 1,500 Updated Hall Aircraft Electronics Association 03/11/17 - 03/16/17 Great Hall, B-1, B-2 17 1,600 2,325 Updated Hall City of New Orleans, Office of Homeland Security 05/16/17 - 05/18/17 Hall H 3 400 0 Tentative to Confirmed LSU Health Sciences Center-Pre-Commencement Ceremony 05/17/17 - 05/17/17 [BRII] 0 700 0 Tentative to Confirmed LA Department of Education-Teacher Leader Summit 06/05/17 - 06/09/17 Halls H, I-1 [BRII] 10 5,200 3,500 Tentative to Confirmed Great Hall, B-1, B-2, C, D, E, F Essence Festivals Llc 06/23/17 - 07/05/17 79 25,000 35,000 Updated Halls [NOT] Halls D, E, F, G, H, I-1, I-2, J Beachbody, LLC 07/09/17 - 07/16/17 64 25,000 22,000 Updated Hall [BRII] [NOT] Louisiana Hospitality Foundation Gala 08/17/17 - 08/17/17 [BRII] 0 500 0 Tentative to Confirmed Farm to Table/Chefs Taste Challenge 09/03/17 - 09/10/17 Great Hall, B-1 16 500 250 Tentative to Confirmed The Roman Catholic Archdiocese of New Orleans-World 10/20/17 - 10/22/17 [BRII] [NOT] 0 2,300 0 Tentative to Confirmed Youth Day International Carwash Association, Inc- Splash 2017 10/22/17 - 10/25/17 The Great Hall 4 3,000 1,680 Tentative to Confirmed NetChex Conference 10/25/17 - 10/27/17 [BRII] 0 400 180 Updated Dates Krewe of Apollo 01/12/18 - 01/13/18 [NOT] 0 300 0 New Booking Rock N Roll Mardi Gras Marathon 02/28/18 - 03/04/18 Halls I-2, J 10 20,000 2,000 Changed Halls National Safety Council 04/10/18 - 04/13/18 Hall E 4 300 425 Updated Dates Gideons International 07/26/18 - 07/27/18 Great Hall, B-1, B-2, D 8 4,000 5,985 Updated Halls The Boeing Company-2019 Supplier of the Year 04/12/19 - 04/19/19 The Great Hall 8 400 525 Tentative to Confirmed Great Hall, B-1, B-2, C, D, E, F, Coverings 04/09/20 - 04/28/20 227 20,000 14,000 Updated Halls G, H, I-1, I-2, J American Petroleum Institute 05/09/20 - 05/15/20 Halls E, F, G [BRII] 15 2,000 3,380 Tentative to Confirmed 6 Summary of Definite Event Updates Changes Made in January 2017 (continued) Event Dates Space Hall Days Attendance Room Nights Change Status International Workboat Show 12/11/20 - 12/21/20 Great Hall, B-1, B-2, C, D, E, F, G 87 14,000 4,565 Removed Days International Workboat Show 11/26/21 - 12/06/21 Great Hall, B-1, B-2, C, D, E, F, G 87 14,000 6,215