Macintosh User’s Guide Printing Photographs . 30 Table of Contents Printing Greeting Cards . .31 Printing Iron-On Transfers. 32 Printing Basics. .3 Printing Posters. 33 Buttons and Lights . 3 Printing Banners. 34 Paper Trays. 4 Using Your Printer Software. 5 Print Cartridges . 35 Other Ways to Select a Default Printer . 6 Print Cartridge Status . 35 Desktop Printing. 6 Replacing Print Cartridges . 37 hp deskjet 900 Utility. 7 Storing Print Cartridges . 39 Checking Printer Status . 8 Cleaning Print Cartridges . 39 Page Setup–Controlling Page Layout. 8 Damage Resulting from Refilling the Print Cartridges . 42 Print Dialog Box . 9 Problems? . .43 Automatic Paper-Type Sensor . 15 Troubleshooting Tips . 43 Automatic Two-Sided Printing . 16 hp Customer Care . 62 Infrared (Ir) Printing . 18 More About Your Printer. 67 Beyond the Basics . .23 Specifications . 67 Getting the Right Paper . 23 System Requirements. 72 Printing on Different Types of Paper and Media. 23 Supplies and Accessories . 73 Manual Two–Sided Printing . .24 Ordering Information . 76 Printing Transparencies . 25 Limited Warranty Statement. 79 Printing Single Envelopes . .26 Environmental Statement . .80 Printing a Stack of Envelopes. .26 Printing Business Cards, Index Cards, and Other Small Media . 28 Index . 81 Printing Labels. .29 1 Macintosh User’s Guide: Finding Information — What and How Acknowledgments Finding Information — What and Apple, the Apple logo, AppleTalk, ColorSync, the ColorSync logo, EtherTalk, Finder, LocalTalk, Mac, Macintosh, MacOS, PowerBook, Power How Macintosh, and QuickDraw are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. • Use the Quick Start Poster to install the printer driver. Adobe and Acrobat are trademarks of Adobe Systems Incorporated. • Turn on balloon help in the Help menu. Move your cursor over Palm, Palm III, Palm V, and Palm VII are registered trademarks of 3Com any print setting to view an explanation. Corporation or its subsidiaries. • Visit the hp web site on the Internet at Notice http://www.hp.com/support/home_products or http://www.hp.com for the latest product information, The information contained in this document is subject to change without troubleshooting, and printer software updates. notice. • For complete information about your printer, view your electronic Hewlett-Packard Company makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of User’s Guide. Adobe® Acrobat® Reader is required to view your merchantability and fitness for a particular purpose. electronic User’s Guide. Hewlett-Packard shall not be liable for any errors or for incidental or - If you do not have Adobe Acrobat Reader installed, begin consequential damages in connection with the furnishing, performance, printer software installation process, select View User’s Guide, or use of this material. and follow on-screen instructions to install Adobe Acrobat All rights reserved. Reproduction, adaptation, or translation of this Reader. manual is prohibited without prior written permission of Hewlett-Packard Company, except as allowed under the copyright laws. Edition 1, July 2000 © Copyright Hewlett-Packard Company and Apple Computer, Inc. 2000 Portions © Copyright 1989-2000 Palomar Software, Inc. hp deskjet 990c includes printer driver technology licensed from Palomar Software, Inc., www.palomar.com. 2 Printing Basics Buttons and Lights The buttons on the front of your hp deskjet 990c printer enable Power Button and Light – Use the Power Button to turn the you to turn the printer on and off, cancel a print job, or resume printer on and off. The green light above the Power Button flashes printing. The lights provide you with visual cues about the state of when the printer is processing information. your printer. The buttons and lights from left to right are: Infrared (Ir) Lens – Use the infrared lens to print from an Cancel Button – Press this infrared sending device such as a Palm Pilot or PowerBook. See button to cancel the current print job “Infrared (Ir) Printing” on page 18. When the light to the right of the in the printer. infrared lens displays a solid beam, the infrared device is Print Cartridge Status Light – transmitting information to the printer. When lit, the light above this symbol Warning Use only the Power Button on the front of the indicates that you need to check the printer to turn the printer on and off. Using a power status of your print cartridges. See strip, surge protector, or a wall-mounted switch to “Print Cartridge Status” on page 35. turn the printer on and off may cause premature Resume Button and Light – printer failure. Whenever the light above the Resume Button flashes, press the Resume Button to continue printing. See “What do the flashing lights mean?” on page 51. 3 Printing Basics: Paper Trays Paper Trays OUT Tray The printer sends its completed pages to the OUT tray. The OUT IN Tray tray has two different positions. You place paper and other media types for printing in the IN tray. Down – For most types of printing (except banners). The down Pull out this tray for easy loading. Once you insert the media you position also allows single envelope printing. want to use, slide the paper guides so they rest snugly against the Up – For ease of loading media in the IN tray and for banner media. Make sure to slide all media as far as it will go into the IN printing. tray. Make sure the IN tray is pushed back in. OUT Tray Extension – For printing a large number of pages. In Load paper in addition, it must be extended when you are printing in draft mode the IN tray. to prevent paper from falling to the floor. To use the Out Tray Extension, gently pull out the extension. When your print job IN tray pulled out finishes, push the OUT Tray Extension back into its storage slot. Paper length guide NOTE: Do not use the OUT Tray Extension with legal-sized paper. It may cause a paper jam. Paper width guide Printed media is sent to the Single envelope slot OUT tray. OUT tray down OUT Tray Extension IN tray pushed in 4 Printing Basics: Using Your Printer Software Using Your Printer Software Choosing Your Printer AppleTalk Network Connection 1 Make sure the computer and printer are both turned on and If you haven’t already selected your hp deskjet as the default connected to your AppleTalk network. You will need an external printer in the Chooser, you should do so now. How you select the print server, such as an hp jetdirect 300X External Print Server, to hp deskjet in the Chooser depends on whether your computer is connect the printer to your AppleTalk network. connected to the printer via USB or AppleTalk. 2 From the Apple menu, select Chooser. USB Connection 3 Click the Active button next to AppleTalk. 1 Make sure the computer and printer are turned on, and your 4 In the left side of the Chooser window, click the DeskJet Series printer is connected to your computer with a USB cable. icon. 2 From the Apple menu, select Chooser. 5 Select the printer zone, if necessary. 3 In the left side of the Chooser window, click the DeskJet Series 6 In the right side of the Chooser, click DeskJet 990C. icon. 7 Close the Chooser. 4 In the right side of the Chooser window, click DeskJet 990C. 5 Close the Chooser. 5 Printing Basics: Other Ways to Select a Default Printer Other Ways to Select a Default Desktop Printing Printer Desktop printing is useful when you have a number of documents to print at once, or when you have a document that is already Besides using the Chooser, you can also select a default printer in formatted for printing on a particular printer. There are two the following ways: methods to print documents from the desktop. To perform desktop • Select the desired printer by clicking on the menu bar printer printing, either: icon at the top of the screen, and choosing the DeskJet 990C. • Drag the icons of the documents you want to print to the desktop • If your control strip is on, then select the desired printer by icon of the printer you want to use. clicking the printer icon at the bottom of the screen, and choosing the DeskJet 990C. OR • Drag the document you want to print to the desktop icon of the • Select the icons of the documents you want to print, then choose printer you want to use. Print from the File menu. When the Print dialog box appears, • Double-click the icon of the hp deskjet printer you want to use, select your print options, then click the Print button. and choose Set Default Printer from the Print menu. • The Print command will send your documents to this printer until you select a new default printer. If you switch printers, check your document before you print it to see whether the formatting or pagination changed. 6 Printing Basics: hp deskjet 900 Utility hp deskjet 900 Utility The hp deskjet 900 Utility is located in the Utilities folder on your • WOW!, which demonstrates the hp deskjet 990c’s print quality hard drive’s main directory. The hp deskjet Utility window has six • Ink Level, which displays the approximate amount of ink panels, as shown below: remaining in each print cartridge • Test, which allows you to print a test document • Clean, which allows you to automatically clean your print cartridges • Calibrate, which allows you to automatically align the Color and Black print cartridges • Support, which provides contact information for buying hp products and obtaining customer support. Simply click a panel, then choose your option(s). 7 Printing Basics: Checking Printer Status Checking Printer Status Page Setup–Controlling Page You can tell the.