THE BOARD OF PUBLIC EDUCATltOM PITTSBURGH, PENNSYLVANIA 15213 Administration Buf idling 341 South Bellefield Avenue September 26,2007 AGENDA ROLL CALL Approval of the Minutes of the Meeting of August 22,2007 Announcement of Executive Sessions Committee Reports 1. Co~nmittee011 Education Roll Call 2. Committee on BusinessiFinance Roll Call Pcrso~tcteERapcrt 3. Personnel Report of the Superintendent of Schools Roll Call Financial Matters 4. Budget Transfer Roll Call Financial Statement and Controller's Report on the Status of Appropriations New Business Roll Call(s) We are an equal rights and opportunity school district. EXECUTIVE SESSIONS Legislative Meeting of September 26,2007 In addition to executive sessions announced at the legislative meeting of August 22, 2007, the Board met in executive session on September 17, and immediately before this legislative meeting to discuss various personnel matters that may include, but are not limited to: update on contract negotiations and positions opened and closed. Finally, at the executive session immediately before this legislative meeting, the Board discussed student discipline cases that involved violations of various portions of the Code of Student Conduct. The Board does not vote at executive sessions. Legislative Meeting COMMITTEE ON EDUCATION September 26,2007 DIRECTORS: The Committee on Education recommends the adoption of the following resolutions, that the proper officers of the Board be authorized to enter into contracts relating to those resolutions and that authority be given to the staff to change account numbers, the periods of performance, and such other details as may be necessary to carry out the intent of the resolution, so long as the total amount of money carried in the resolution is not exceeded. Except that with respect to grants which are received as a direct result of Board action approving the submission of proposals to obtain them, the following procedures shall apply: Where the original grant is $1,000 or less, the staff is authorized to receive and expend any increase over the original grant. Where the original grant is more than $1,000, the staff is authorized to receive and expend any increase over the original grant, so long as the increase does not exceed fifteen percent (15%) of the original grant. Increases in excess of fifteen percent (15%) require additional Board authority. ProposalslGrant Award RESOLVED, That the Board of Education of the School District of Pittsburgh authorize its proper officers to submit proposals for grants and accept grant awards in the amounts and for the purposes set forth in subparagraphs 1 and 13B, inclusive. RESOLVED FURTHER, That upon approval of the grant by the granting agency, the Board authorize the establishment of appropriate accounts and, where necessary to implement the grant, authorize the advancement of funds to operate the program until the grant and fees are received. Pro posalslGrant Award 1. Acceptance of $1,817,248 from the Commonwealth of Pennsylvania Department of Education. The Child and Adult Care Food Program (CACFP) funds will be used to offset the cost of meals served in Early Childhood classrooms. The funding period shall run from October 1, 2007 to September 30, 2008. 2. Acceptance of $20,000 from Pittsburgh Technology Council Catalyst Connection. This is an extension of the previous Biotechnology grant, which began in 2003, for the Perry Traditional Academy biotechnology initiative. The funds will be Legislative Meeting Committee on Education September 26, 2007 used to assist in maximizing the academic achievement of one hundred (100) students in the science education program at Perry Traditional Academy. Students (1oth and Ilth graders) self select into the biotechnology course. These students exhibit a distinct interest in science, particularly this hands-on and inquiry based approach which distinguishes this course of study from others. The majority of the students participating in the biotechnology program may be classified as at-risk due to similar characteristics which they share. The teaching strategies incorporated in this course motivate our students to learn well and assists them in advancing their skills preparing them for college curricula. The funds will be used to purchase science equipment and supplies. The funding period shall run from September 26, 2007 to June 30, 2008 3. Submission of a proposal for $75,000 from The Heinz Endowments for a one year period to: 1) create and issue a semi-annual parent newsletter as a means of conveying a consistent voice and accurate information on the District's reform efforts to build a system of excellence that reaches every PPS parent, with costs for the newsletter estimated at $53,714; and 2) provide a pool of innovation funds for school-level mini grants to encourage schools to create customized parent and family engagement activities that meet the unique needs of their particular parents and align with the District's reform efforts; with costs of the mini grant program estimated at $21,286. The funding period shall run from October 26, 2007 to October 26, 2008. 4. Acceptance of $82,388 from PA Department of Education for use of Grant funds, Language Fund for Limited English Proficient and Immigrant Students is requested to support the position of an English as a Second Language (ESL) Instructional Coach who will work with ESL and mainstream teachers to improve instruction for our English language learners. The ESL coach will provide ongoing instructional support to include: -Model lessons -Training sessions for both ESL and inclusion teachers -Individual teacher conferencing The funding period shall run from October 1, 2007 to September 30, 2008. 5. Acceptance of $72,988 from PA Department of Education to support the District's implementation of Classrooms for the Future (C4F) pilot program at Peabody High School. One of Governor Ed Rendell's high school reform initiatives, C4F's purpose is (1) to ensure there is a laptop on every high school classroom desk in English, Math, Science and Social Studies in all public high schools and career Page 2 of 37 Legislative Meeting Committee on Education September 26,2007 and technical centers in PA and (2) to ensure via a robust professional development program that teachers are prepared to integrate these and other technologies into their instructional practices. Two classrooms at Peabody High School (one English Language Arts and one Chemistry) will serve as pilot classrooms, enabling the District to (1) assess the practical feasibility of using laptops in the classroom; (2) weigh the added value of the grant program against the additional expenses (not covered by the grant) that must be incurred in order to maintain and sustain the program; and (3) determine what level of technology literacy is necessary for teachers to be able to successfully use technology to enhance and differentiate instruction to better meet each student's needs. Each classroom will be provided with the following hardware: 1 teacher laptop, 1 laptop cart with up to 25 student laptops and 2 wireless access points, 1 printer1 scanner, 1 web cam, 1 electronic whiteboard, 1 projector, productivity software, up to 3 digital still cameras and up to 5 digital video cameras. In addition, the grant will fund a part-time C4F Coach position to provide classroom-based professional development for C4F classroom teachers. The funding period shall run from July 1, 2007 to June 30, 2008. 6. Submission of a proposal for $100,000 from The Heinz Endowments to support the costs of a Pre-K-K audit. Costs will include the design of an RFP to solicit an auditor to perform the necessary work, the consultant fee for the auditor and other consultants, and costs related to data gathering and preparation. This audit will assist the District toward its goal of becoming known as a PreK-12 system. The audit will result in a set of recommendations and findings that the District will use to create a strategic plan for growing a high quality preK-12 system. To move to such a system, it will be necessary to align program offerings, curriculum, professional development, parent engagement and other aspects of Pre-K with K-12. Specific attention will be given to aligning Pre-K with Kindergarten, and aligning Pre-K-K on up through 3rd Grade, as 3rd Grade Reading Proficiency is a priority goal within Excellence for All and also a primary indicator of future school success for students. The funding period shall run from September 27, 2007 to September 27, 2008. Acceptance of $277,422 from The Buhl Foundation to support the development of the Pittsburgh Science and Technology Academy (PSTA), one of the key strategies in the District's High School Reform Plan. Specifically, funding will support the costs of one full-time project manager for PSTA and two half-time consultants who will take recommendations developed around PSTA and turn them into a bona fide clear, actionable implementation plan. The Project Director will be held accountable for ensuring the plan is implemented smoothly as intended according to the timeline that will be developed. Areas to be mapped out for implementation include, but are not limited to: Page 3 of 37 Legislative Meeting Committee on Education September 26,2007 CurriculumlGraduation RequirementslScience Concentrations1 Mixed Grade Level Groupings Technology Integration Using Time Creatively to Support Authentic Learning and Development; i.e., Accelerated Graduation, Extended DayIExtended Year, Block Scheduling, MinilSemesterPlear Long Courses AdmissionslTransportation Physical Location and Physical Start-up of High School Organizational Structure: i.e., Calendar Year Details, Staffing Plan, Team StructurelProject Methods Resources and PublicIPrivate Partnerships Career Development Aspects: Externships, Mentoring, Job Shadowing, Job PlacementJPost-secondary Training Placement* Spaces for Success: Professional Development, Parent and Career Centers The funding period shall run from September 27, 2007 to September 30, 2009. 8. Acceptance of $200,000 from The Fund for Excellence to support the continuation of an external evaluation of the District's Instructional lmprovement Initiatives.