Date: THURSDAY 22 JANUARY 2009 Cabinet Time: 7PM Venue: COMMITTEE ROOM 6, CIVIC CENTRE HIGH STREET, UXBRIDGE To Members of the Cabinet: Visiting the Civic Centre: Ray Puddifoot (Chairman) Leader of the Council Members of the Public and Press are welcome to attend this David Simmonds (Vice-Chairman) meeting. Deputy Leader / Education & Children’s Services Jonathan Bianco Bus routes 427, U1, U3, U4 and Finance & Business Services U7 all stop at the Civic Centre. Keith Burrows Uxbridge underground station, Planning & Transportation with the Piccadilly and Philip Corthorne Metropolitan lines, is a short Social Services, Health & Housing walk away. Please enter from the Council’s main reception Henry Higgins where you will be directed to Culture, Sport & Leisure the Committee Room. Sandra Jenkins Environment Please switch off your mobile Douglas Mills phone when entering the room Improvement, Partnerships & Community Safety and note that the Council Scott Seaman-Digby operates a no-smoking policy in Co-ordination & Central Services its offices. Publication Date: 14 January 2009 This agenda is available in Lloyd White Head of Democratic Services large print Cabinet Office T.01895 250472 F.01895 277373 [email protected] London Borough of Hillingdon, 3E/05, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk Agenda 1. Apologies for Absence 2. Declarations of Interest in matters coming before this meeting 3. To receive the decisions of the meeting held on 18 December 2008 (pages i to xvi) attached 4. To confirm that the items of business marked Part 1 will be considered in Public and that the items marked Part 2 will be considered in private 5. Consideration of Cabinet reports (listed below) Cabinet Reports – Part 1 – Members, Public and the Press Items are marked in the order that they will be considered. A reference number is shown to indicate that this item has previously appeared on the Council’s Forward Plan. The Forward Plan is a publicly available document updated each month which outlines, as far as possible, the Cabinet’s work programme over the next four months. Page No. Ref No. Policy & Strategic Items 1 Draft Supplementary Planning Document for RAF Uxbridge 1 203 2 Deputy Chief Executive's Office and Finance and Resources 94 267 - Whole Service Review 3 Hillingdon Residents Survey 116 NOFP 4 Mayor of London ' Use of Planning Obligations in Funding of 180 276 Crossrail' Draft Supplementary Planning Guidance - Consultation 5 Mayor of London: ‘Way to Go – Planning for London’s 192 277 Transport’: Consultation 6 Older People's Plan – Update Report 201 279 7 Request for Approval for Capital Expenditure for Transport 242 278 for London Funded Programmes 2009/10 8 CLG: Local Authorities (England) (Charges for Property 253 NOFP Searches) Regulations 2008 Monitoring Items 9 Council Budget – Month 8 2008/9 Revenue and Capital - SI Monitoring REPORT TO FOLLOW Cabinet Reports - Part 2 – Private, Members Only The reports listed below in Part 2 are not made public because they contain confidential or exempt information. This is because items 10 to 12 contain information relating to the financial or business affairs of any particular person (including the authority holding that information) and the public interest in withholding the information outweighs the public interest in disclosing it. This is exempt information under paragraph 3 of Part 1 of Schedule 12 A to the Local Government (Access to Information) Act 1985 as amended. Page No. Ref No. 10 Procurement of Services to be Provided from the Abacus 264 274 Centre 11 Re-Marketing Of Four Housing Revenue Account Hostel 269 265 Sites 12 Procurement Of Building Works For A New Children’s Centre 273 194 At Uxbridge College (Hayes Campus) 6. Any Items transferred from Part 1 7. Any Other Business in Part 2 NOFP - indicates new items not previously notified on the Forward Plan SI - indicates standard items on each edition of the Forward Plan Cabinet Decisions 18 December 2008 PUBLISHED BY THE CABINET OFFICE ON 19 December 2008 This decision notice lists the decisions taken by the Cabinet of the London Borough of Hillingdon at its meeting on 18 December 2008. They will come into effect at 5pm on 30 December 2008 unless called-in by the Executive Scrutiny Committee for consideration. Click here to view the decisions BACKGROUND INFORMATION Hillingdon Council strongly believes in open government. This is a public document listing every decision made by the Cabinet, including those decisions made in the non-public part of the meeting where discussion can take place on confidential / commercially sensitive matters. CONTACT INFORMATION If you require further information please contact the Cabinet Office on 01895 250472 or by email to [email protected]. Press enquiries should go through the Council’s Public Relations Unit in the first instance. Mark Braddock Head of Cabinet Office LBH - Cabinet Decisions 18.12.08 Page i DECISION LIST The left hand column indicates the decision number, which relates to the report number on the agenda. The middle column details the decision made, the reason for that decision and also any alternatives considered or rejected. The right hand column indicates the name of the officer(s) responsible for implementing/following up the decision in each case. Officer contact Cabinet Members Present – Councillors: Cabinet Office • Councillor Ray Puddifoot (Leader of the Council) • David Simmonds (Deputy Leader and Cabinet Member for Education and Children’s Services – Chairman for the meeting) • Jonathan Bianco (Cabinet Member for Finance and Business Services) • Henry Higgins (Cabinet Member for Culture, Sport and Leisure) • Sandra Jenkins (Cabinet Member for Environment) • Douglas Mills (Cabinet Member for Improvement, Partnerships and Community Safety) • Scott Seaman-Digby (Cabinet Member for Co-ordination and Central Services) • Philip Corthorne (Cabinet Member for Social Services, Health and Housing) Apologies: • Keith Burrows (Cabinet Member for Planning and Transportation) Other Councillors present: George Cooper, David Yarrow, Michael White, Kay Willmott-Denbeigh, Mary O’Connor, Mo Khursheed, Anthony Way DECLARATIONS OF INTEREST Cabinet Office Councillors Scott Seaman-Digby and George Cooper declared personal and prejudicial interests in a number of organisations in receipt of grant funding and left the room during the discussion on item 2. Councillor Douglas Mills declared a personal but non prejudicial interest in item 10. DISTRIBUTION OF REPORTS IN PUBLIC AND PRIVATE Cabinet Office The reports on items 1-14 were considered in public. Items 15 to 18 were considered to contain exempt information as defined in the paragraphs to the Schedule to the Local Government (Access to Information) Act 1985. These reports were considered in the private section of the meeting. LBH - Cabinet Decisions 18.12.08 Page ii CABINET DECISIONS Cabinet Office The record of decisions of Cabinet held on 20th November 2008 was agreed as correct subject to the following amendment which was approved by the Cabinet: Amendments to Hillingdon Design and Accessibility Statement Supplementary Planning Document: Residential Extensions - Amended paragraph 1.9e of the Appendix of the accompanying report to read as: ‘Roof extensions, other than in the case of hip-to-gable enlargement, are to be set back, as far as practicable, at least 20cm from the eaves.’ 1 MEDIUM TERM FINANCIAL FORECAST 2009/10 – 2012/13 Paul Whaymand, DECISION Finance and Resources That Cabinet: 1. Note and forward the draft revenue budget and capital programme proposals for 2009/10 as the basis for consultation with Policy Overview Committees and other stakeholders. 2. Request the comments of individual Policy Overview Committees on the draft budget proposals relating to their areas of responsibility, to be collated into a single report back to Cabinet from the Corporate Services and Partnerships Policy Overview Committee. 3. Authorise the Corporate Director of Finance and Resources in consultation with the Leader of the Council to respond on behalf of the Council to the consultation on the provisional local government finance settlement and to the Mayor of London’s budget consultation. REASONS FOR DECISION The recommendations have been framed to comply with the Budget and Policy Framework rules, and to allow the presentation to Council of a recommended budget for 2009/10 in February 2009, which takes into account consultation with Policy Overview Committees. They also allow for representations to be made to the Department for Communities and Local Government in relation to the provisional local government finance settlement, and to the Mayor of London in relation to the Greater London Authority’s budget proposals, in accordance with the deadlines for responses of 7 January 2009 and to be confirmed within January 2009 respectively. LBH - Cabinet Decisions 18.12.08 Page iii ALTERNATIVES CONSIDERED AND REJECTED In order to comply with the Budget and Policy Framework the Cabinet needs to publish a draft budget for consultation at this meeting. The Cabinet could, however, choose to vary the proposals set out in the report, with any amendments reflected in the papers consulted upon with Policy Overview Committees during January 2009. As contained in the section of the report on the Development and Risk Contingency, there are considerable risks and uncertainties around several of the key economic indicators against which the budget is constructed, leaving a total budget gap at this stage of over £4 million remaining to be managed through targeted reductions in pressures and further consideration of provisions for budget risks in contingency. These will be reviewed in detail with a view to presenting a fully balanced budget for 2009/10 that meets the key target parameters to Cabinet in February 2009. The level of this gap is the result of the continuing uncertainty on securing the extra income on Asylum for 2009/10, as well as significant changes in the financial environment for which appropriate management actions are currently being formulated.