2016 Race Organizers Guide ABA Race Organizer’s Guide | 2016 Acknowledgements This guide was made possible through the efforts of many dedicated staff and volunteers. This guide has existed in varying forms for many years and has been adapted from many different sources and then applied to Alberta’s specific needs. It has been created with and augmented by, material from the Ontario Cycling Association, Bicycle Nova Scotia, Cycling BC, Cycling Canada and Union Cyclist Internationale texts. The ABA is grateful to these organizations for their help in producing this guide. References: UCI Safety Guide for Organizers UCI Practical Guide for Organizing Mountain Bike Events CYCLING CANADA Companion Guide Bicycle Nova Scotia Mountain Bike Organizers Guide Ontario Race Organizers Guide Feel free to copy and use this document as long as reference is made to the source. 11759 Groat Road Edmonton, Alberta T5M 3K6 Tel. 780.427.6352 Fax 780.427.6438 1.877.646. BIKE (2453) Copyright, 2008, Alberta Bicycle Association 2 ABA Race Organizer’s Guide | 2016 Table of Contents 1. The Who’s and the What’s .................................................................................................................................... 7 1.1 Alberta Bicycle Association (ABA) .................................................................................................................... 7 1.2 Racing Committee ........................................................................................................................................... 7 1.3 CC Cycling Regulations ..................................................................................................................................... 7 1.4 ABA Technical Delegate (TD) ........................................................................................................................... 7 1.5 Race Commissaires .......................................................................................................................................... 8 1.6 The Race Organizer .......................................................................................................................................... 8 1.7 Sanctions.......................................................................................................................................................... 9 1.8 Insurance ......................................................................................................................................................... 9 1.8.1 Club Member Insurance ........................................................................................................................... 9 1.8.2 Event Insurance ........................................................................................................................................ 9 2. Steps and Decisions ............................................................................................................................................. 10 2.1 Calendar Date ................................................................................................................................................ 10 2.2 Obtaining Permission..................................................................................................................................... 10 2.3 Unlicensed Rider Participation/Commercial Event Insurance ...................................................................... 11 2.4 First Aid and the Emergency Action Plan (EAP) ............................................................................................. 11 2.4 Race Registration ........................................................................................................................................... 12 2.5 The Technical Guide ...................................................................................................................................... 13 2.6 Trailer and Radios .......................................................................................................................................... 13 3.0 Important Considerations and Regulations ................................................................................................... 14 3.1Expenses ......................................................................................................................................................... 14 3.2 Maximum Entry Fees ..................................................................................................................................... 14 3.3 Timing and Results ......................................................................................................................................... 15 3.4. Prize policy/Distribution ................................................................................................................................... 16 3.4 Number of racers/depth of prize-giving ........................................................................................................ 16 3.5 Prize Equity .................................................................................................................................................... 16 3.6 Elite Category Prizes ...................................................................................................................................... 16 5. Particular Aspects of Road Races ........................................................................................................................ 16 5.1 Feed Zones ..................................................................................................................................................... 16 5.2 The Race Caravan .......................................................................................................................................... 17 5.3 Communication ............................................................................................................................................. 17 3 ABA Race Organizer’s Guide | 2016 5.4 Road Categories ............................................................................................................................................. 18 5.5 Time Trial Categories ................................................................................................................................. 19 5.6 Time Trial Categories ................................................................................................................................. 19 5.7 Considerations for Criterium ..................................................................................................................... 20 6. Particular Aspects of Mountain Bike Races ......................................................................................................... 21 6.1 Guidelines for Combining Categories ............................................................................................................ 21 6.2 Suggested Race Start Order ........................................................................................................................... 21 6.3 Course Requirements .................................................................................................................................... 22 6.3.1 Course Marking....................................................................................................................................... 22 6.3.2 Considerations for Marathon / Endurance Races .................................................................................. 24 6.3.3 Considerations for Short Track Races ..................................................................................................... 24 6.3.4 Considerations for Cross Country ........................................................................................................... 24 6.3.5 Mountain Bike Categories ...................................................................................................................... 25 6.3.6 Citizen Class for Mountain Bike Events .................................................................................................. 26 6.3.7 Considerations for Cross-Country Eliminator ......................................................................................... 27 6.3.8 Considerations for Downhill ................................................................................................................... 27 7. Particular Aspects of Track Races ........................................................................................................................ 31 7.1 Track Categories ............................................................................................................................................ 31 8. Particular Aspects of Cyclocross Races ................................................................................................................ 31 8.1 Categories ...................................................................................................................................................... 31 8.2 Race Length ................................................................................................................................................... 32 8.3 Category Combinations ................................................................................................................................. 32 8.4 Equipment ....................................................................................................................................................