12/10/2014 Holiday Video 2 King of the Comics 2 Responding to emergencies 2 Travel Agency Transition 3 Encores 5 University News 10 People 11 Jobs 15 1 Libraries’ Holiday Video Reviews 2014 Milestones The Libraries’ holiday video message, hosted by Vice Provost and Director of Libraries Carol Diedrichs, is now accessible through the Libraries’ YouTube channel. The video takes a quick look at some of the highlights of the past year, and previews a few upcoming events. The message, shared with Libraries’ supporters and peer institutions, will also be used on the Libraries’ web site and the TV monitor network and on monitors at the Ohio Union. Please click this link to watch the video. King of the Comics: William Randolph Hearst and 100 Years of King Features exhibit opens December 13 This exhibition, at the Billy Ireland Cartoon Library & Museum, will examine the role William Randolph Hearst played in the birth of newspaper comics and trace the 100-year history of King Features Syndicate, the company he founded to develop and distribute comics, columns, editorial cartoons, puzzles, and games around the world. Among the many King creations included in this exhibition will be: The Katzenjammer Kids, Happy Hooligan, Little Jimmy, Bringing Up Father, Krazy Kat, Polly and Her Pals, Tillie the Toiler, Popeye, Blondie, Barney Google and Snuffy Smith, Flash Gordon, The Phantom, Mandrake the Magician, The Little King, Henry, Prince Valiant, Buz Sawyer, Rip Kirby, Big Ben Bolt, Beetle Bailey, Dennis the Menace, Juliet Jones, Hi and Lois, Family Circus, The Lockhorns, Tiger, Quincy, Hagar the Horrible, Zippy, Marvin, Curtis, Bizarro, Baby Blues, Mutts, Rhymes with Orange, Zits, Tina’s Groove, and Dustin. In addition to original drawings by the artists, related materials such as printed pages, photographs, correspondence, sales brochures, advertisements, and merchandise will dramatically demonstrate the impact that King Features has had on the evolution and success of newspaper comics. Responding to emergencies— what am I supposed to do? University Libraries will be offering sessions on Monday, January 5, to help Libraries faculty and staff understand their responsibilities when an emergency situation takes place. Do you know what to do in the event of a power failure, blizzard, or tornado? The sessions will review expectations in emergency situations, as well as a review of available information to help faculty and staff determine the steps to take during an emergency. Watch for additional information on the sessions in next week’s issue of NewsNotes. 2 Travel Agency Transition Information The University has been in the process of selecting a new travel agency to book/prepay airfare, hotel and rental cars. They have selected Corporate Travel Planners (CTP) as the vendor for individual travel beginning on December 30. CTP will provide both agent- assisted and online booking options. To schedule individual business travel, contact CTP at 855-784-9282. Remember…An eTravel system generated T# is required at time of purchase. What are the benefits of using the university’s preferred travel agencies for my Individual Business or Group travel? • Prepayment option ‐ No out‐of‐pocket expense to traveler • Eligible for OSU airline discounts • 24/7 customer service • Access to extensive airline selection (including low cost carriers and web fares) Am I required to use the university’s preferred travel agency? No, but it’s the best option to ensure access to the benefits listed above. When can I start using the new travel agencies? • For Individual Business Travel: Corporate Travel Planners will be taking reservations starting December 30, 2014. Note: T# is required at time of purchase. • For Group Business Travel: Uniglobe Travel Designers is currently taking reservations. Note: Group Travel must consist of 10+ individuals traveling to a common place for a common purpose, sharing a unique itinerary. I have airfare purchased for business travel in 2015 with one of the incumbent agencies, how do I resolve issues or makes changes? You have two options: 1. You may address issues or changes directly with the agency that ticketed your airfare. Refer to your itinerary for your record locator, confirmation # and contact information. 2. Alternately, you may work directly with the airline or the new preferred agency (CTP) to help with any last minute changes. Note: Changes that incur additional cost (e.g. change fee or agency fee) may be billed to an alternative source than the original purchase. I’ve started planning a trip. Should I complete the request now or wait for the new agency? If you’re ready to book and have identified a good fare, feel free to go ahead with your travel request. But if you are using an incumbent agency and want your airfare to be prepaid, your travel request must be approved in the eTravel system by Dec. 26, 2014. 3 Staff Advisory Council Opening Due to the resignation of one of our staff advocates, the OSUL Staff Advisory Council currently has an open seat to be filled. All A&P and CCS staff, having satisfactorily completed their initial probationary period, are eligible to apply. The OSUL SAC serves as an advisory and consultative body on behalf of the Libraries’ A&P and CCS staff to the Libraries’ administration. We seek to facilitate communication to and from the library staff, and we contribute to planning, policy, and other decisions affecting staff throughout the Libraries. The current opening will be appointed by the members of the current council from the pool of applicants we receive this month. The appointment will be short term, approximately 5 months, with an opportunity to run for a full (2 year) term that would begin in July, 2015. Please contact Jarod Ogier if you are interested in being considered, or if you would like to nominate someone. Building Enhancements scheduled for Thompson Some improvement and repair work will be taking place at the Thompson Library during the upcoming break. Check NewsNotes next week for more details. News you’ve seen before… University Closings – Short/Long Term Designations: The OSUL HR team recently sent out an annual reminder to inform faculty and staff of their position designation status during university closures in accordance with Weather or Other Short-Term Closing Policy 6.15 and Disaster Preparedness and University State of Emergency Policy 6.17. All employees are responsible for connecting with their supervisor in advance surrounding their designation and specific expectations in the event of a closure. Additionally, faculty and staff are responsible for keeping themselves informed regarding a closing, using the following means: • Listening to local television and radio reports. Local TV and radio stations will run information on OSU closing; there will not be specific announcements regarding the Libraries. In addition, students, faculty and staff are encouraged to tune into WOSU 89.7 FM or check Ohio State's web page (http://www.osu.edu) for information on weather-related university closings. • Calling 614-247-6509. This phone number, in the Libraries’ administrative offices, will have a recorded message for Libraries’ staff with instructions on reporting for work. If the building you work in is closed, you have the option of reporting to another library facility that is open that day. The message will indicate which libraries are open. 4 • Checking the Libraries’ web site and staff intranet. If circumstances permit, the Libraries’ Internet and Intranet sites will be updated with information for the staff on reporting for work. Both sites are accessible through the Libraries’ web site, at library.osu.edu. • Checking your OSU email. If circumstances permit, check your OSU email account for “liball” messages pertaining to any closing. • Contacting your supervisor. Be sure you have contact information for your supervisor. If you are designated as essential, some action will be needed on your part and you are responsible for connecting with your supervisor for specific expectations during closures. This does not necessarily mean that you will be expected to report to work; however, plans may include: reporting to work, calling your supervisor for situation related direction, if any, performing work functions from home, etc. We encourage supervisors to be proactive and set up individual or unit meetings with their employees surrounding expectations in the event of a University Closure. Specific responsibilities and expectations are at the supervisors discretion based on operational needs as appropriate. As a supervisor, if you are unclear about the individual responsibilities for your team members during a short and/or long term closure, the OSUL Human Resources team, in collaboration with your AD, can support in helping you identify responsibilities, which could include: do not report to work, calling your supervisor to identify what, if any, support is needed, report to work onsite, report to work offsite, etc. (See related story on page 2). Supervisors in need of a list of their employee’s designation status, please feel free to contact Erica Jonak at [email protected] or Kelly Rose at [email protected]. Travel Worksheets Please use the new travel pre-trip & post-trip worksheets when submitting your travel requests & reimbursements. Links to the new forms can be found under the document registry: • https://library.osu.edu/document-registry/docs/275/stream • https://library.osu.edu/document-registry/docs/277/stream Step by step instructions for travel, as well as contacts in the Library Business Office and the OAA Service Center can also be located in the document registry: https://library.osu.edu/document-registry/docs/278 Any questions, please contact Anne Wilcheck or Heidi Kovach in the Library Business Office. Biological Sciences/Pharmacy Library Piloting Extended Hours for Finals The Biological Sciences/Pharmacy Library, 496 West 12th Avenue, will be open additional hours during Finals Week.