DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP. BOARD MEETING Wednesday, June 17, 2015 One Port Center Board Room Camden, NJ 9:00 a.m. John Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, June 17, 2015 at 9:00 a.m. One Port Center, 11th Floor, Board Room Camden, New Jersey ORDER OF BUSINESS 1. Roll Call 2. Report of the CEO – June 2015 3. Report of the CFO Key Performance Indicators 4. Approval of May 20, 2015 Board Meeting Minutes 5. Monthly List of Payments – Covering Month of May 2015 6. Monthly List of Purchase Orders and Contracts of May 2015 7. Approval of Operations & Maintenance Committee Minutes of June 3, 2015 8. Adopt Resolutions Approved by Operations & Maintenance Committee of June 3, 2015 DRPA-15-069 Construction for OPC 6th Floor Interior Renovations And Alterations DRPA-15-070 Construction Monitoring Services for Contract No. BF-37-2013, Benjamin Franklin Bridge 5th Street Philadelphia Tunnel Rehabilitation DRPA-15-071 Right of Entry Permit and Related Agreements with 4th Coast Productions DRPA-15-072 2015 Dump Trucks Seven (7) and Hydraulic Systems Seven (7) DRPA-15-073 Sole Source Procurement for Integration of Toll Lanes DMS Canopy Signs with Toll SATS Menu DRPA-15-074 Right of Entry and Perpetual Aerial Easement for PSE&G Aerial Power/Fiber Cables over Route 90 near Betsy Ross Bridge 9. Approval of Finance Committee Minutes of June 3, 2015 10. Approval of Audit Committee Minutes of June 10, 2015 11. Adopt Resolution Approved by Audit Committee of June 10, 2015 DRPA-15-075 2014 Financial Audit – Exit Conference Report and Required Communications 12. Unfinished Business 13. New Business DRPA-15-076 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-15-077 Interim Collective Bargaining Agreements Extension 14. Citizens Advisory Committee Report 15. Public Comment 16. Executive Session 17. Adjournment CEO REPORT Report of the Chief Executive Officer JUNE, 2015 Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 June 17, 2015 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached: Stewardship /Stewardship Train Operator Earl Robinson was one of the very first train operators at PATCO, and he has served our customers faithfully for 46 years. When called upon, he serves his fellow train operators as a mentor and as an alternate shop steward. As an exemplary employee and the most veteran train operator, Earl was chosen to be at the controls at the inaugural run of the first six refurbished cars re-entered service on May 28, with DRPA representatives and local politicians aboard. A customer wrote in to praise Police Officer Richard Christy: Thanks so much to the polite and professional PO Christy, who found my phone and got it back to me ASAP. A customer wrote in to praise Station Supervisor Heather Norris: One of your employees went above and beyond yesterday. My wallet fell out of my pocket before I got off the train yesterday at the Broadway station at about 6:00. After calling your customer service line on the gate phone, I sat down on the floor to wait for the return call. After a minute or two, Heather came out of the office and asked if I was alright. I said I was fine and explained my predicament. She reassured me that people leave things on the train all the time and they usually get returned. We had a lovely chat and she asked me how much I needed to get home. I said I needed $3 to be able to exit the station and $1.50 for the Riverline home. She didn't hesitate to reach into her own pocket and hand me $5. She also let me out of the station and refused to take any of her money back. Fortunately, the woman sitting next to me on the train had picked up my wallet and got in touch with me. All is well on that front. I had nothing to offer in return except for a hug and my gratitude. At the very least, she should get a commendation if not a raise and public recognition for her kindness. If it's possible, I'd like to return the money she gave me. It wasn't a lot of cash but it means an awful lot to me. Please let me know how I might go about doing that other than stalking the office at the station. Thank you. A customer wrote in to praise Train Operator Darrence DuBose and Station Supervisor Fran Egolf: I left my wallet on the train when I got off at Ashland around midnight; it had $147 dollars in it and I was sure the wallet would be gone. But when I arrived at Lindenwold, I was told my wallet was in lost and found. I was relieved a little but I still thought for sure my money was already gone. I finally was able to pick up my wallet and found my money still in it! Which shocked me because in this day and age loyalty is hard to come by. Thank you again PATCO staff for holding on to my wallet. DRPA This June, we once again joined the National Safety Council in its national initiative to raise awareness about workplace safety. During the week of June 8, the Authority hosted Safety Awareness Open Houses at each bridge facility and at PATCO. This gave us an opportunity to come together as a community of stewards to celebrate the safety achievements of the year and to renew our commitment to working safely. Our focus is to promote “Safety First,” which is one of our most critical shared values. This year’s safety slogan winner, Alex Dubinchik, said it best: “Avoid the worst, put safety first.” A special thank you goes out to the Programs & Activities Subcommittee members, who collaborated (and volunteered their time) to plan this year’s very successful and well-attended Safety Awareness Open Houses. I am pleased to report the DRPA has been named a “2015 Healthiest Employer Award Winner” by the Philadelphia Business Journal and presenting sponsor UnitedHealthcare for the fourth year in a row. We were recognized as an organization with a culture and leadership commitment to the health of our employees, for our wellness program, and for our strategic planning for a healthier, more productive workforce. On Thursday, June 4, CAO Toni P. Brown, Acting Insurance Administrator and Wellness Coordinator Karen Fanning, Benefits Administration, Acting Administrative Coordinator Selina Thompkins and Project Analyst Ann DuVall attended the breakfast award ceremony. Annually, the Benefits Administration Department delivers educational health and wellness workshops, important health screenings, nutritional guidance and other healthy cooking tips. Together, these initiatives promote the “Growth & Development” of our stewards, one of the Authority’s guiding principles. Enterprise Resource Planning (ERP) Update We are now finished with all Integration Testing. This is an important milestone because our staff became more familiar working within SAP during this phase, and staff had the opportunity to make some adjustments to SAP based on our business needs and the blueprinting phase. We will use the information collected during Integration Testing to improve SAP for the following rounds of testing. Additional testing will take place in June, July and August. During this time, we will perform User Acceptance Testing and Parallel Payroll Testing, both of which will validate system functionality. Staff is identifying at least one training room at each facility that will be solely used for ERP training and is outfitting those selected rooms with the computers and equipment necessary for training sessions. In order to ensure all staff have basic computer skills, we will offer Computer 101 and Tablet 101 training in June and July before ERP training begins. Finance Every five (5) years the Authority must engage an arbitrage firm to conduct an arbitrage liability calculation related to individual bond issues to determine if the Authority has any tax liability. The five year anniversary (of issuance) of the 2010 ABV (variable rate bonds) just passed, and so our arbitrage firm, PFM, conducted the analysis to determine if the DRPA had any tax liability on the bonds. The report indicated that the DRPA has no rebate tax liability on these revenue refunding bonds. PATCO Car Overhaul A Press Event was held on May 28 at the Woodcrest Station for the inaugural run of the first six new PATCO cars. Following the event, public officials, senior leadership, and customers boarded the train as it was placed back into revenue service. Additional refurbished cars will continue to be placed into revenue service as they arrive at PATCO and are tested. For a list of Bridge and Finance actions, see Attachment 1 For a list of Personnel Actions, see Attachment 2 For a list of Contracts and Purchases, see Attachment 3 For a list of Risk Management & Safety Actions, see Attachment 4 For the Affirmative Action Report, see Attachment 5 For a list of Legal Statistics, see Attachment 6 ____________________________________________________________ PATCO For PATCO Ridership and Financial Information, See the General Manager’s Report in the PATCO section Attached are reports from the appropriate departments. ____________________________________________________________ Respectfully Submitted, John T. Hanson Chief Executive Officer REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 1 BRIDGE AND FINANCE Activity for the Month of May 2015 Calls for Service: 7,892 Total Arrests: 175 Adults: 175 Juv.: CDS Arrests: 8 DWI Arrests: 41 Arrests: CBB:6 BFB: 75 PATCO:45 BRB: 5 WWB:43Arrests NJ: 130Arrests PA: 40 Reportable Accidents: CBB: 3BFB: 8 PATCO:7 BRB: 2 WWB:12 Non Reportable Accidents: CBB: 1BFB: 21 PATCO:5 BRB: 0 WWB:16 Accident with Injuries: CBB: 0BFB: 0 PATCO:1 BRB: 1 WWB:1 Incident Type CBB BFB PATCO BRB WWB Total 33 MV Stop 253 630 104 307 731 2,026 26 Assist-Routine PD Backup 108 603 293 120 500 1,625 25x Insufficient Funds 1 7 1 454 464 25 Escort 218 54 41 136 450 35X Motorist Aid/Service To Patron 31 77 204 35 82 429 302 Security Check 25 47 136 88 68 364 47 Disabled MV 26 86 2 35 179 328 50X Leaving Jurisdiction 18 81 31 15 43 188 46 Construction/Trades Backup 43 76 2 41 17 179 90 Other PD Assist 14 36 89 10 28 177 88X Parking Viol./Compl.