AGENDA REGULAR MEETING OF COUNCIL Tuesday, January 26, 2021 2:00 PM in Council Chambers Page A. CALL TO ORDER 1. Resolution to exclude the public B. APPROVAL OF AGENDA AND LATE ITEMS C. ADOPTION OF MINUTES 4 - 12 1. Regular Open minutes from January 12, 2021 D. BUSINESS ARISING FROM THE MINUTES E. PUBLIC AND OTHER HEARINGS, AND THIRD READING OR ADOPTION OF BYLAWS WHERE APPLICABLE AFTER EACH HEARING 13 - 22 1. Report 2. Development Variance Permit No. 20-07 8516 32nd Avenue Report from Director of Planning and Development Services F. PETITIONS AND DELEGATIONS G. WATER MATTERS 23 - 25 1. Water Accounts in the amount of $2,956.50 for approval. Report from Payroll Clerk H. UNFINISHED BUSINESS I. CORRESPONDENCE 26 1. Request for Financial Assistance with Utility Costs at the New Museum Letter from Matt Hassen, President of Osoyoos Museum Society 27 - 28 2. Request for Letter of Support for Lake Monitoring for Mussels Letter form Lisa Scott, Executive Director of OASISS J. STAFF REPORTS 29 - 32 1. Request for funding - Osoyoos Secondary School - Bursaries Page 1 of 50 Tuesday, January 26, 2021 Regular Open Meeting Agenda Package Page Report from Director of Financial Services 33 - 38 2. Curbside Organics Collection Report from Director of Operational Services 39 - 45 3. Penticton Model Aviation Club (PENMAC) Airport Use Agreement Report from Deputy Corporate Officer 46 4. General, Sun Bowl Arena and Payroll Accounts General and Sun Bowl cash requirements to January 26, 2021 representing balances in the following funds, amount to: General Account: $ 731,228.85 Sun Bowl: $ 10,992.66 Payroll Accounts: $ 84,225.07 Report from Payroll Clerk K. BYLAWS L. NEW BUSINESS M. NOTICE OF MOTION N. REPORTS OF COMMITTEES AND COTW 47 - 48 1. Accessibility and Age-Friendly Committee minutes of December 15, 2020 49 - 50 2. Accessibility and Age-Friendly Committee minutes of January 7, 2021 O. REPORT OF CHIEF ADMINISTRATIVE OFFICER P. COUNCILLOR REPORTS 1. Councillor Harvey Councillor Rhodes Councillor King Councillor Bennett Q. MAYORS REPORT R. IN-CAMERA 1. Pursuant to Section 90(1) of the Community Charter a part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: 1. Section (90)(1)(c) - labour relations or other employee relations; 2. Section (90)(1)(k) - negotiations and related discussions respecting the proposed provision of a municipal service that are Page 2 of 50 Tuesday, January 26, 2021 Regular Open Meeting Agenda Package Page at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; 3. Section (90)(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; S. TERMINATION OF MEETING Page 3 of 50 TOWN OF OSOYOOS REGULAR OPEN MEETING OF COUNCIL JANUARY 12, 2021 A. CALL TO ORDER PRESENT: Mayor McKortoff Councillors Bennett, King and Rhodes Councillor Harvey and Water Councillors Appleby and Moreira via Zoom STAFF: Allan Chabot, CAO Jared Brounstein, Director of Operational Services Brianne Hillson, Deputy Corporate Officer Gina MacKay, Director of Planning and Development Services Mayor McKortoff called the meeting to order at 2:10 PM. 1. Resolution to exclude the public Moved by Councillor King Seconded by Councillor Rhodes THAT in accordance with Ministerial Order M192, the Town of Osoyoos' Regular Open Council Meeting continues to be closed to the public due to the inability to meet physical distancing recommendations made under the Public Health Act in Council Chambers located at 8707 Main Street; AND THAT to ensure openness, transparency, accessibility, and accountability, the Town of Osoyoos' Regular Open Council meetings will continue to be recorded, live-streamed and published on the Town's website and that the Regular Open Meetings be streamed on Eastlink's Community Channel. CARRIED B. APPROVAL OF AGENDA AND LATE ITEMS 1. Moved by Councillor Rhodes Seconded by Councillor Bennett That the Regular Open agenda of January 12, 2021 be approved. CARRIED C. ADOPTION OF MINUTES 1. 1. Regular Open minutes from December 21, 2020 Moved by Councillor King Seconded by Councillor Harvey That the Regular Open minutes of December 21, 2020 be adopted. CARRIED D. BUSINESS ARISING FROM THE MINUTES None Page 4 of 50 TOWN OF OSOYOOS REGULAR OPEN MEETING OF COUNCIL JANUARY 12, 2021 E. PUBLIC AND OTHER HEARINGS, AND THIRD READING OR ADOPTION OF BYLAWS WHERE APPLICABLE AFTER EACH HEARING None F. PETITIONS AND DELEGATIONS None G. WATER MATTERS 1. Contact Award -Twin Domestic Water Distribution System No. 9 - Contract #2 (302- 1702) - Report from Director of Operational Services - AGR-155 Moved by Councillor King Seconded by Councillor Bennett That Council award the Twin Domestic Water Distribution System No.9 – Contract # 2 (302-1702) to TwinCon Enterprises Ltd in the amount of $2,671,950.12 and that the Town’s signatories be authorized to enter into a contract for the works specified in the Tender Documents. CARRIED Director Brounstein left the meeting at 2:18 PM. Water Councillors Moreira and Appleby left the meeting at 2:20 PM. H. UNFINISHED BUSINESS None I. CORRESPONDENCE None J. STAFF REPORTS 1. Lease Agreement - Desert Sun Counselling Resource Centre - Report from Deputy Corporate Officer - AGR-110 Moved by Councillor Rhodes Seconded by Councillor Bennett That Council approves the lease with Desert Sun Counselling and Resource Centre for a portion of the property legally described as Lots 5-7, Plan 5120, LD 54, District Lot 2450s, and more commonly referred to as 8701 Main Street, Osoyoos, BC for a 3-year term commencing on January 1, 2021 at an initial rental rate of $800 per month; AND That the Town’s signatories be authorized to sign the agreement. CARRIED Page 5 of 50 TOWN OF OSOYOOS REGULAR OPEN MEETING OF COUNCIL JANUARY 12, 2021 2. Report 1. Development Variance Permit No. 20-07 8516 32nd Avenue - Report from Director of Planning and Development Services - PER-082 Moved by Councillor Rhodes Seconded by Councillor Bennett That Council approves the application for Development Variance Permit No. 20-07. CARRIED Moved by Councillor King Seconded by Councillor Rhodes That Council authorizes staff to proceed with the notification process which advises of Council’s intention to consider issuance of Development Variance Permit No. 20-07 at the January 26, 2021 Regular Council meeting. CARRIED Director MacKay left the meeting at 2:35 PM. 3. General, Sun Bowl Arena and Payroll Accounts - Report from Payroll Clerk General and Sun Bowl cash requirements to January 12, 2021 representing balances in the following funds, amount to: General Account: $ 643,567.56 Sun Bowl: $ 1,173.35 Payroll Accounts: $ 199,943.30 Moved by Councillor Rhodes Seconded by Councillor Bennett That the General Accounts in the amount of $643,567.56 be approved. CARRIED Moved by Councillor King Seconded by Councillor Rhodes That the Sun Bowl Accounts in the amount of $1,173.35 be approved. CARRIED Moved by Councillor King Seconded by Councillor Bennett That the payroll accounts in the amount of $199,943.30 be received for information. CARRIED Page 6 of 50 TOWN OF OSOYOOS REGULAR OPEN MEETING OF COUNCIL JANUARY 12, 2021 4. Building Permit Report for the month of December 2020 - Report from Senior Building Official Moved by Councillor Rhodes Seconded by Councillor King That the Building Permit Report for the month of December 2020 be received. CARRIED K. BYLAWS None L. NEW BUSINESS None M. NOTICE OF MOTION None N. REPORTS OF COMMITTEES AND COTW None O. REPORT OF CHIEF ADMINISTRATIVE OFFICER 1. CAO Report CAO Chabot presented his report, which is attached to and forms a part of these minutes. Moved by Councillor Rhodes Seconded by Councillor Bennett That the CAO report of January 12, 2021 be received. CARRIED P. COUNCILLOR REPORTS 1. Councillor Bennett • Councillor Bennett attended a meeting on the KVR Osoyoos Lake Bypass Trail. • Councillor Bennett is a member of the Primary Care Network committee and was disappointed that the Okanagan Hospital Board decided not to fund the Primary Care Network in 2021. Councillor Harvey • Wished everyone a Happy New Year Councillor Rhodes • Wished everyone a Happy New Year Councillor King • Attended Zoom meeting with Accessibility and Age-Friendly Committee. Page 7 of 50 TOWN OF OSOYOOS REGULAR OPEN MEETING OF COUNCIL JANUARY 12, 2021 Q. MAYORS REPORT 1. • Wished everyone a Happy New Year • Mayor McKortoff gave her condolences to the family of the young man who lost his life in the House Fire on January 1st. Thanked the Fire Department and everyone who has supported the family. • Mayor McKortoff said the mission of the Okanagan Similkameen Regional Hospital District is to provide 40% of the funding for hospitals and the equipment which is why they did not fund the Primary Care Network for 2021. • On January 14, 2021 it will be the Town of Osoyoos' 75th anniversary of incorporation. R. IN-CAMERA 1. Pursuant to Section 90(1) of the Community Charter a part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: 1. Section (90)(1)(a) Municipal Appointment - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; 2. Section (90)(1)(g) Litigation - litigation or potential litigation affecting the municipality; Moved by Councillor Rhodes Seconded by Councillor King That the public be excluded from the In-Camera meeting pursuant to Section (90)(1)(a) Municipal Appointment - personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; AND Section (90)(1)(g) Litigation - litigation or potential litigation affecting the municipality of the Community Charter.