FH Advanced Feature Reference ©1993 - 2008 Affiliated Computer Services, Inc. (ACS) All rights reserved. 2900 100th St., Suite 309 Urbandale, Iowa, 50322 LifeART image © 2005 Lippincott Williams & Wilkins Copyrights WSpell ActiveX Spelling Checker Medical Dictionary © 1997-2002 Wintertree Software Inc. PDFRasterizer.NET © 2001-2005 TallComponents BV Mapping © 1999-2005 ESRI Inc. (portions of this work © 1998-2004 Leica Geosystems GIS Mapping, LLC.; © 1996-2003 Microsoft Corporation;© 1995-2003 LizardTech Inc., MrSID is protected by the U.S. Patent No. 5,710,835. Foreign Patents Pending; based in part on the work of the independent JPEG Group. 1st 09/06 FIREHOUSE Software® is a registered trademark of Affiliated Computer Services, Inc. (ACS). All rights reserved. Microsoft, and Microsoft FoxPro are registered trademarks. Windows is a trademark of Microsoft Corporation. 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Contacting FIREHOUSE Software: Sales: International Phone: 800 921 5300 ext. 1 Fax: 515 288 4825 [email protected] AZ, CA, NV, OR, WA CT, MA, ME, NH, NY, RI, VT, Ontario Jim Brandariz Peter Eleftherakis Phone: 800 796 1614, 530 621 0981 Phone: 888 362 4446, 508 362 4446 Fax: 530 621 2171 Fax: 508 362 5932 AK, AL, CO, FL, GA, HI, IA, ID, [email protected] [email protected] IL, MI, MN, MT, NC, ND, NE, NM, SC, SD, TN, UT, WI, WY Roger Dedoncker | Jason Trotter AR, KS, LA, MO, MS, OK, TX Justin Powell DE, IN, KY, MD, NJ, OH, PA, VA, WV Mike Rogers Phone: 800 921 5300 ext. 1 Forrest Nace Phone: 888 941 3473, 214 504 0242 Fax: 515 288 4825 Phone: 800 285 8685, 724 285 3090 Fax: 214 504 0244 [email protected] Fax: 724 283 9086 [email protected] [email protected] Technical Support: Phone: 800 921 5300 ext. 2 [email protected] Contents About This Guide 2 Report Designer Layout Reference 117 Who Should Use This Reference? 3 Access Report Layout 118 Report Bands 119 Import External Data Source 5 Report Form Objects 124 Prepare Data Source 6 Create an Import Definition 9 Auto Generated Narratives 135 Using Import Definitions 19 Setting Up Auto-Narratives 136 Sample Import 21 Adding Signature Capture 141 System Rules and Default Values 23 About Signature Capture 142 About Field-Level Rules and Default Values 24 Creating and Modifying Graphs 155 About Record-Level Rules 28 Graph Creation Overview 156 Remove All User-Defined Rules for Current Table Sample Graph 160 29 User-Defined Fields To State 163 Setup Automated Tasks 31 Available User-Defined Field Areas 164 Adding Automated Tasks 32 Add User Fields to NFIRS Export 165 Use Automated Tasks 45 Station Management 47 Maintain Station Roster 48 Using Station Export and Import 50 User-Defined Fields 57 The Idea Behind User-Defined Fields 58 Available User-Defined Field Areas 59 Anatomy of a User-Defined Fields Form 60 Layout Form 61 About User-Defined Fields 64 Creating Queries 75 Adding and Accessing a Query 77 Creating and Modifying Reports 97 Report Creation Overview 98 Sample Report 103 Modify Sample Report 108 Create Batch/Collated Report 115 Contents-1 Chapter 1 About This Guide The Advanced Feature Reference is a comprehensive reference for the following FIREHOUSE Software advanced features: • Import External Data, Chapter 2 • System Rules and Default Values, Chapter 3 • Setup Automated Tasks, Chapter 4 • Station Management, Chapter 5 • User Fields, Chapter 6 • Creating Queries, Chapter 7 • Creating and Modifying Reports, Chapter 8 • Report Designer Layout, Chapter 9 • Auto-Generated Narratives, Chapter 10 • Signature Capture, Chapter 11 • Creating and Modifying Graphs, Chapter 12 • User-Defined Fields in Transaction Files, Appendix A Additional information is available while running FH by pressing F1. 1 Who Should Use This Reference? Procedures in this manual assume FIREHOUSE Software is already running, that you have a basic understanding of how to navigate in Windows programs (for example, you are familiar with how to use a mouse to select a menu), and are familiar with the basic purpose of each module installed. If FIREHOUSE Software has not been installed, follow the installation instructions included with the installation CDs. If you are not familiar with FIREHOUSE Software, you should familiarize yourself with the basic functions of the software detailed in the Tutorial section of the User Guide. When you encounter an unfamiliar form press F1 to display specific information about the form. Access to related information can be displayed by pressing Click for related topics.... Advisories There are three levels of advisories present. Each level is indicated with a symbol: Notice advisories contain general information that may save time and effort within FH. Caution advisories contain information that can help you avoid minor inconveniences. Danger advisories contain crucial information for avoiding loss of information. More Information If there are any questions this manual does not answer, check the FH 7 help file provided with all versions of this program. To access the help file from FH, press F1 or select an option from the Help menu. 2 About This Guide Use The Help File For Procedures The help file is context sensitive. When you are using specific areas in FIREHOUSE Software, press F1 and information about the area is displayed. The help file can also be run separately from within FH by selecting the Help menu FIREHOUSE Software Help File option. With the help file displayed, you can use the FH 7 Help File Contents to locate specific information, or go to Search, type in the keywords to search for, then press List Topics. Select a topic then press Display. More help on using the help file is available from the Tips for Using This File link at the bottom of the help file home page. Who Should Use This Reference? 3 Chapter 2 Import External Data Source Much of the information that needs to be entered into FIREHOUSE Software may already be available. Rather than reentering the data into FIREHOUSE Software manually, you can import data from other programs as long as the data is in or can be converted to a format accepted by FH. Acceptable data sources are listed on page 7. The process for importing external data into FH is straightforward: • Prepare data source. See page 6 for details. • Access external data source definitions area. See page 9 for details. • Add new definition. See page 9 for details. • Preview Import (optional). See page 19 for details. • Run External Data Source Definition. See page 19 for details. 5 Prepare Data Source Familiarity with FH and planning prior to importing external data will help assure that the data is properly imported. Before starting the import process, consider the following: • Identify import data elements. Decide what data elements from the source should be imported into FH. • Complete master records, if necessary. Ensure that master records are available if the source includes child records. Master Records are described on page 7. • Save data source to an acceptable format if it is not already in an acceptable format. Acceptable formats are listed on page 7. Identify Import Data Elements To be able to use the source data, you should determine if FH tracks the information and where. Run reports to determine the FH data structure to determine where the source information should be directed. For a complete listing of FH data tables: • From the Reports menu, select the Administrative Reports option. The Reports listing is displayed. • Select the Database Structure Report. • Press Run. The Output Report To form is displayed. • Select an output option then press OK. The Query Parameters form is displayed. • Press OK. A complete listing of FH data tables is directed to the specified output. At a minimum, your import must create values in the required fields to create a record in that area.