MASTERTON DISTRICT COUNCIL COUNCIL AGENDA WEDNESDAY 30 JUNE 2021 3.00PM MEMBERSHIP Her Worship (Chairperson) Cr G Caffell Cr B Gare Cr D Holmes Cr B Johnson Cr G McClymont Cr F Mailman Cr T Nelson Cr T Nixon Cr C Peterson Cr S Ryan Noce is given that a meeng of the Masterton District Council will be held on Wednesday 30 June 2021 at 3.00pm at Waiata House, 27 Lincoln Rd, Masterton. RECOMMENDATIONS IN REPORTS ARE NOT TO BE CONSTRUED AS COUNCIL POLICY UNTIL ADOPTED 25 June 2021 Values 1. Public interest: members will serve the best interests of the people within the Masterton district and discharge their duties conscientiously, to the best of their ability. 2. Public trust: members, in order to foster community confidence and trust in their Council, will work together constructively and uphold the values of honesty, integrity, accountability and transparency. 3. Ethical behaviour: members will not place themselves in situations where their honesty and integrity may be questioned, will not behave improperly and will avoid the appearance of any such behaviour. 4. Objectivity: members will make decisions on merit; including appointments, awarding contracts, and recommending individuals for rewards or benefits. 5. Respect for others: will treat people, including other members, with respect and courtesy, regardless of their ethnicity, age, religion, gender, sexual orientation, or disability. Members will respect the impartiality and integrity of Council staff. 6. Duty to uphold the law: members will comply with all legislative requirements applying to their role, abide by this Code, and act in accordance with the trust placed in them by the public. 7. Equitable contribution: members will take all reasonable steps to ensure they fulfil the duties and responsibilities of office, including attending meetings and workshops, preparing for meetings, attending civic events, and participating in relevant training seminars. 8. Leadership: members will actively promote and support these principles and ensure they are reflected in the way in which MDC operates, including a regular review and assessment of MDC’s collective performance. These values complement, and work in conjunction with, the principles of section 14 of the LGA 2002; the governance principles of section 39 of the LGA 2002; and our MDC governance principles: Whakamana Tangata Respecting the mandate of each member, and ensuring the integrity of the committee as a whole by acknowledging the principle of collective responsibility and decision‐making. Manaakitanga Recognising and embracing the mana of others. Rangatiratanga Demonstrating effective leadership with integrity, humility, honesty and transparency. Whanaungatanga Building and sustaining effective and efficient relationships. Kotahitanga Working collectively. 1 AGENDA 1. Karakia 2. Conflicts of Interest (Members to declare conflicts, if any) 3. Apologies 4. Public Forum 5. Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 6. Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987: Minutes of the Council meeting held with the public excluded on 12 May 2021 Minutes of the Emergency Council meeting held with the public excluded on 16 June 2021 Report of the Audit and Risk Committee meeting held with the public excluded on 12 May 2021 7. Confirmation of Minutes of the Council meeting held on 12 May 2021 (089/21) Pages 101-107 8. Confirmation of Minutes of the Extraordinary Council meeting held on 20 May 2021 (097/21) Pages 101-105 9. Confirmation of Minutes of the Council meeting held on 2 June 2021 (109/21) Pages 101-118 10. Confirmation of Minutes of the Emergency Council meeting held on 16 June 2021 (116/21) Pages 101-102 11. Report of the Audit and Risk Committee meeting held on 12 May 2021 (090/21) Pages 401-407 12. Report of the Infrastructure and Services Committee meeting held on 9 June 2021 (113/21) Pages 301-302 FOR DECISION 13. ADOPTION OF THE 2021-31 LONG-TERM PLAN (115/21) Pages 121-129 14. RATES RESOLUTION 2020-21 (119/21) Pages 130-138 15. 2021 LOCAL GOVERNMENT NEW ZEALAND ANNUAL GENERAL MEETING: REMITS (117/21) Pages 139-214 2 FOR INFORMATION 16. DOCUMENTS EXECUTED UNDER SEAL (118/21) Pages 215 17. CHIEF EXECUTIVE’S REPORT (125/21) Pages 216-233 3 MATTERS TO BE CONSIDERED WITH THE PUBLIC EXCLUDED COUNCIL MEETING – WEDNESDAY 30 JUNE 2021 MOVED BY: SECONDED BY: That the public be excluded from the following parts of the proceedings of the meeting of the Masterton District Council:- Confirmation of Minutes 18. Minutes of the Council meeting held with the public excluded on 12 May 2021 19. Minutes of the Emergency Council meeting held with the public excluded on 16 June 2021 20. Report of the Audit and Risk Committee meeting held with the public excluded on 12 May 2021 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General subject of Reason for passing Ground(s) under each matter to be this resolution in section 48(1) for considered relation to each the passing of this matter resolution Confirmation of minutes Refer to pages 112-113 Refer to pages 112-113 of the Council meeting held with the public excluded on 12 May 2021 Confirmation of minutes of the Refer to pages 101-102 Refer to pages 101-102 Emergency Council meeting held with the public excluded on 16 June 2021 Confirmation of the report of the Refer to page 406-407 Refer to page 406-407 Audit and Risk Committee meeting held with the public excluded on 12 May 2021 101 089/21 MINUTES OF THE MEETING OF THE MASTERTON DISTRICT COUNCIL HELD AT WAIATA HOUSE, 27 LINCOLN ROAD, MASTERTON, ON WEDNESDAY 12 MAY 2021 AT 3.00PM PRESENT Mayor Lyn Patterson (Chair), Councillors G Caffell, B Gare, D Holmes, B Johnson, G McClymont, T Nelson, T Nixon, C Peterson and S Ryan and iwi representatives Tiraumaera Te Tau and Ra Smith. IN ATTENDANCE Chief Executive, Manager Finance, Manager Assets and Operations, Manager Strategic Planning, Acting Manager Community Facilities and Activities, Acting Communications and Marketing Manager, Project Manager, Policy Manager, Governance Advisor, and one media representative. KARAKIA Her Worship led the karakia. CONFLICTS OF INTEREST In relation to the Wairarapa Water Resilience Strategy agenda item the Mayor declared that she had been Council’s representative on the Water Resilience Group, Councillor Peterson declared that he was a member of the Wairarapa Water Resilience Group but not as a Councillor and Ra Smith declared he was an iwi representative on the Wairarapa Water Resilience Group. In relation to the agenda item on the Aviation Centre Memorandum of Agreement Councillor Nixon declared an interest as her partner is the Aerodrome Manager and leases land for a hangar at the Aerodrome. APOLOGIES Moved Mayor Patterson That the apologies received from Councillor Frazer Mailman for non-attendance be received. Seconded by Councillor G Caffell and CARRIED PUBLIC FORUM Jenna Matchett from the Masterton Foodbank spoke about the work the Foodbank did. LATE ITEMS FOR INCLUSION UNDER SECTION 46A(7) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 There were no late items. 102 ITEMS TO BE CONSIDERED UNDER SECTION 48(1)(A) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 Minutes of the Council meeting held with the public excluded on 31 March 2021 Minutes of the Extraordinary Council meeting held with the public excluded on 14 April 2021 Sale of Property Property Acquisition Moved by Councillor C Peterson That in terms of section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 the items be dealt with at this meeting. Seconded by Councillor G McClymont and CARRIED CONFIRMATION OF MINUTES OF THE COUNCIL MEETING HELD ON 31 MARCH 2021 (050/21) Moved by Councillor G Caffell That the minutes of the meeting of the Masterton District Council held on 31 March 2021 be confirmed. Seconded by Councillor B Gare and CARRIED CONFIRMATION OF MINUTES OF THE EXTRAORDINARY COUNCIL MEETING HELD ON 14 APRIL 2021 (057/21) Moved by Councillor B Johnson That the minutes of the extraordinary meeting of the Masterton District Council held on 14 April 2021 be confirmed. Seconded by Councillor T Nixon and CARRIED REPORT OF THE INFRASTRUCTURE AND SERVICES COMMITTEE MEETING HELD ON 28 APRIL 2021 (062/21) The report of the Infrastructure and Services Committee meeting held on 28 April was taken as read. The following items had been considered Community Facilities & Activities Infrastructure and Services Update Infrastructure Update Strategic Planning Infrastructure and Services Update Moved by Councillor B Johnson That the Report of the Infrastructure and Services Committee meeting held on 28 April (062/21) including the following resolutions be confirmed: COMMUNITY FACILITIES AND ACTIVITIES INFRASTRUCTURE AND SERVICES UPDATE (058/21) That the Infrastructure and Services Committee notes the contents of Report 058/21. 103 INFRASTRUCTURE UPDATE (059/21) That the Infrastructure and Services Committee notes the information contained in Report 059/21. STRATEGIC PLANNING INFRASTRUCTURE AND SERVICES UPDATE (060/21) That the Infrastructure and Services Committee notes the contents of Report 060/21 Seconded by Councillor D Holmes and CARRIED As the Chair of the Wairarapa Water Resilience Group and Geoff Henley were in attendance the item on the Wairarapa Water Resilience Strategy was brought forward. WATER RESILIENCE STRATEGY (072/21) The Chair of the Wairarapa Water Resilience Strategy Group, Dame Margaret Bazley, introduced the Wairarapa Water Resilience Strategy supported by a presentation by Geoff Henley.