ORDINARY MEETING OF COUNCIL MINUTES 13 MARCH 2019 ORDINARY COUNCIL MEETING MINUTES 13 MARCH 2019 TABLE OF CONTENTS Item Subject Page No. Table of Contents ........................................................................................................ 2 1.0 Meeting Opened ........................................................................................................ 5 2.0 Leave of Absence ...................................................................................................... 5 3.0 Condolences/Get Well Wishes ................................................................................. 6 3.1 Condolences/Get Well Wishes ...................................................................................... 6 4.0 Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................... 7 5.0 Mayoral Minute .......................................................................................................... 7 6.0 Confirmation of Minutes ........................................................................................... 8 6.1 Confirmation of Ordinary Meeting Minutes 13 February 2019 ....................................... 8 6.2 Receipt of the Minutes of the Lake Apex Community Advisory Committee held on 18 December 2018. ................................................................................................. 9 7.0 Business Arising from Minutes .............................................................................. 15 8.0 Committee Reports ................................................................................................. 15 9.0 Deputations/Presentations ..................................................................................... 15 10.0 Executive Office Reports ........................................................................................ 16 10.1 Chief Executive Officer's Report - February 2019 ....................................................... 16 10.2 Gatton Motorfest - Request for Increased Support ...................................................... 26 10.3 Application for Section 236 Local Government Regulation 2012 Exception for Renewal of Lease - Part of Lot 19 on CP903641 ........................................................ 29 10.4 Application for Permit to Occupy - Existing Pump Site on Lot 355 CSH2450 Reserve for Water ....................................................................................................... 33 11.0 Organisational Development and Planning services Reports ............................. 39 11.1 Executive Manager Organisational Development and Planning Monthly Report ......... 39 11.2 MC2018/0014 & RL2018/0010 - Preliminary Approval including Variation Request and Reconfiguring a Lot (4 lots into 142 residential lots in 7 stages) - 28 Gehrke Road, 12, 14 & 20 Mountain View Drive, Plainland - Lot 1 RP139585 & Lots 12, 14 & 15 RP141940 ................................................................... 54 11.3 Application for Development Permit for Operational Works for Advertising Device on L1 RP73021 at 4114 Warrego Highway, Hatton Vale ............................... 129 11.4 Application for Development Permit for Reconfiguring a Lot for Subdivision (1 into 21 Lots) on L98 RP892928 at Scheiwe Road, Plainland - RL2017/0013 ............ 146 11.5 Application for Development Permit for Material Change of Use for Service Station & Catering Shop; and Operational Works for Advertising Devices on Lot 60 CH31894 at Warrego Highway, Helidon Spa ................................................. 192 Page 2 ORDINARY COUNCIL MEETING MINUTES 13 MARCH 2019 11.6 Power FM Financial Assistance Request .................................................................. 270 12.0 Corporate and Community Services Reports ..................................................... 273 12.1 Executive Manager Corporate and Community Services Monthly Report for February 2019 .......................................................................................................... 273 12.2 Budget Review and Updated Long Term Financial Forecast..................................... 292 12.3 Lockyer Valley Sports and Aquatic Centre, Gatton Lease Variation ......................... 303 13.0 Infrastructure Works and Services Reports ........................................................ 306 13.1 Executive Manager Infrastructure Works and Services - February 2019 Update ...................................................................................................................... 306 14.0 Items for information............................................................................................. 316 14.1 Councillor Portfolio Report - February 2019 .............................................................. 316 14.2 Queensland Urban Utilities Quarterly Report (October to December 2018) ............ 325 14.3 Queensland Urban Utilities Monthly Report - February 2019 .................................... 343 15.0 Confidential Items ................................................................................................. 346 15.1 Legal Update ............................................................................................................ 346 16.0 Meeting Closed ...................................................................................................... 347 Page 3 ATTENDANCE: Councillors Present • Cr Tanya Milligan (Mayor) (Chairperson) • Cr Jason Cook (Deputy Mayor) • Cr Kathy McLean • Cr Janice Holstein • Cr Chris Wilson • Cr Michael Hagan • Cr Rick Vela Officers Present • Ian Church, Chief Executive Officer • Dan McPherson, Executive Manager Organisational Development & Planning Services • David Lewis, Executive Manager Corporate & Community Services • Angelo Casagrande, Executive Manager Infrastructure Works & Services • Rick Machin, Manager Marketing, Communication & Engagement • Lacee Buzza, Media & Communications Officer • Erin Carkeet, Governance & Strategy Officer • Colleen Daniel, Events & Marketing Officer (part of meeting) • Caitlan Natalier, Solicitor & Legal Services Coordinator (part of meeting) • Amanda Pugh, Manager Planning & Development Services (part of meeting) • Tammee Van Bael, Graduate Planning Officer (part of meeting) • Mark Westaway, Contract - Senior Planner (part of meeting) • Miriam Sharp, Planning Officer (part of meeting) • Tanya O’Brien, Planning Officer (part of meeting) • Trent Nibbs, Sports, Recreation & Community Grants Officer (part of meeting) Page 4 1.0 MEETING OPENED The meeting commenced at 10:01am. The Mayor, Cr Milligan as the Chairperson opened the meeting and welcomed all present. Pastor Barry Benz led the meeting in prayer, following a minute’s silence for those persons recently deceased. 2.0 LEAVE OF ABSENCE No Leave Of Absence. Page 5 ORDINARY COUNCIL MEETING MINUTES 13 MARCH 2019 3.0 CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 05 March 2019 Author: Erin Carkeet, Governance and Strategy Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. RESOLUTION THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. Moved By: Cr Holstein Seconded By: Cr McLean Resolution Number: 16-20/1256 CARRIED 7/0 Page 6 ORDINARY COUNCIL MEETING MINUTES 13 MARCH 2019 4.0 DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must: (a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest – i. the name of the person or other entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting ii. how the person or other entity stands to gain the benefit or suffer the loss iii. if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and (b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on. Cr McLean declared a material personal interest in relation to Item 11.2, “MC2018/0014 & RL2018/0010 - Preliminary Approval including Variation Request and Reconfiguring a Lot (4 lots into 142 residential lots in 7 stages) - 28 Gehrke Road, 12, 14 & 20 Mountain View Drive, Plainland - Lot 1 RP139585 & Lots 12, 14 & 15 RP141940”, (as defined in Section 175B of the Local Government Act 2009), based on the fact that Cr McLean’s husband owns property located at Mountain View Drive, Plainland and stands to gain a benefit or suffer a loss depending on the outcome of Council’s consideration of this matter. Cr McLean advised that she would leave the meeting when the matter is to be debated and voted upon. 4.2 Declaration of Conflict of Interest on any Item