GLEN INNES SEVERN COUNCIL BUSINESS PAPER FOR THE COUNCIL MEETING TO BE HELD ON THURSDAY, 28 JUNE 2018 COMMUNITY CONSULTATION SESSION GUIDELINES 1. A period of 15 minutes before the start of any official Open Council Meeting is available for members of the Public to address the Council Meeting or submit questions either verbally or in writing, on matters INCLUDED in the Business Paper for the particular Meeting, or matters deemed by the Mayor or Chair to be relevant. 2. A member of the public will be permitted a maximum of five (5) minutes to address the Council Meeting. An extension of time may be granted by the Mayor or Chair if deemed necessary. 3. A member of the public seeking to represent or speak on behalf of a third party must satisfy the Council Meeting that he or she has the authority to represent or speak on behalf of the third party. 4. Members of the public wishing to address the Council Meetings are encouraged to contact Council either by telephone (02) 6730 2316 or in person at the Town Hall office prior to 12 noon the day before the Council Meeting and register their intention to address the Council Meeting. 5. The Mayor or Chair will be guided by Section 10A(2)(a) – (i) of the Local Government Act 1993, in not allowing members of the public during community consultation sessions to deal with or discuss or disclose any information with regards to the matters mentioned in this section and subsections of the Act. Local Government Act 1993 Section 10A(2) (a) – (i) The matters and information are the following: (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer, (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret, (e) information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on community land, (i) alleged contraventions of any code of conduct requirements applicable under section 440. Glen Innes Severn Council – Open Ordinary Meeting – 28 June 2018 GLEN INNES SEVERN COUNCIL Notice is herewith given of an ORDINARY MEETING That will be held at the Glen Innes Severn Learning Centre, William Gardner Conference Room, Grey Street, Glen Innes on: Thursday, 28 June 2018 at 6.00pm ORDER OF BUSINESS 1 ACKNOWLEDGEMENT TO COUNTRY ........................................................ 5 2 OPENING BY MINISTER FROM THE FRATERNAL .................................... 5 3 APOLOGIES .................................................................................................. 5 4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON- PECUNIARY INTERESTS ............................................................................. 5 5 MINUTES OF PREVIOUS ORDINARY MEETING HELD ON 24 MAY 2018 TO BE CONFIRMED...................................................................................... 5 6 MAYORAL MINUTE ...................................................................................... 5 7 NOTICE OF MOTIONS .................................................................................. 6 7.1 Notice of Motion - Establishment of Youth Centre ........................... 6 8 NOTICE OF MOTION OF RESCISSION ..................................................... 11 8.1 Notice of Motion of Rescission of Resolution 15.05/18 and Proposed Further Motion re: Proposal to Join New England Tablelands County Council............................................................... 11 9 REPORTS .................................................................................................... 18 9.1 Local Government Remuneration Tribunal - Councillor Fees for the 2018/19 Financial Year ...................................................................... 18 9.2 LGNSW Water Management Conference 2018 ................................ 21 9.3 Council-Managed Facilities and Services: Satisfaction and Priorities Survey ................................................................................ 24 9.4 Adoption of the 2018/19 Operational Plan ....................................... 34 Page 1 Glen Innes Severn Council – Open Ordinary Meeting – 28 June 2018 9.5 Supplementary Rates Notices - Business (Non Urban) Rating of Wind Turbines and Solar Wind Farms associated with Glen Innes Windpower Pty Ltd and SWF Nominees Pty Ltd ............................. 49 9.6 Agency Information Guide ................................................................ 52 9.7 Review of Access to Information Policy .......................................... 55 9.8 Review of Community Engagement Strategy.................................. 57 9.9 Review of Donations Policy .............................................................. 60 9.10 Election of New Committee: Aboriginal Consultative Committee 62 9.11 Election of Committee - Emmaville War Memorial Hall Committee .......................................................................................... 65 9.12 Election of New Committee: Minerama Committee ....................... 68 9.13 Dividends from Water and Sewer Funds 2015/16 and 2016/17 ...... 71 9.14 Sign and Seal of Lease Agreement between Arts North West and Glen Innes Severn Council ............................................................... 75 9.15 Finance Report - May 2018................................................................ 78 9.16 Rates and Charges Collections - May 2018 ..................................... 84 9.17 Review of Aboriginal Employment Strategy.................................... 87 9.18 Workplace Injury Management Report - May 2018 ......................... 90 9.19 Funding Extension for Commonwealth Home Support Programme ......................................................................................... 93 9.20 Review of Life Choices - Support Services National Police Certificate / Criminal History Check Policy ..................................... 96 9.21 Library and Learning Centre Report - May 2018 ............................. 98 9.22 Department of Corporate and Community Services: Monthly Report - April and May 2018............................................................ 103 9.23 Sporting Facilities Master Plans and Proposed Priority Listing .. 113 9.24 Department of Development, Planning and Regulatory Services: Monthly Report - May 2018 ............................................................. 118 9.25 Recommendations from the Roads Consultative Committee...... 131 9.26 Review of Risk Management - Footpath and Cycleway Policy .... 133 9.27 Infrastructure Services: Capital Works Progress Report - May 2018 ................................................................................................... 135 Page 2 Glen Innes Severn Council – Open Ordinary Meeting – 28 June 2018 9.28 Department of Infrastructure Services: Monthly Report - May 2018 ................................................................................................... 142 10 CORRESPONDENCE, MINUTES, PRESS RELEASES ........................... 151 10.1 Correspondence and Press Releases ............................................ 151 10.2 Minutes of Council Community Committee Meetings for Information ....................................................................................... 152 10.3 Minutes of Other Organisations for Information ........................... 153 11 REPORTS FROM DELEGATES ............................................................... 154 11.1 Reports from Delegates .................................................................. 154 12 MATTERS OF AN URGENT NATURE ...................................................... 157 13 CLOSED COUNCIL REPORTS ................................................................. 158 13.1 Expression of Interest - Town Hall Tea and Coffee Shop ............ 159 13.2 Lease of Crofters Cottage ............................................................... 159 13.3 Expression of Interest - Glen Innes Airport ................................... 159 Hein Basson General Manager Page 3 Glen Innes Severn Council – Open Ordinary Meeting – 28 June 2018 Council Meeting Date: 4th Thursday of the month commencing at 6.00pm. Matters determined by Ordinary meetings will include all those non-delegable functions identified in Section 377 of the Local Government Act as follows: “the appointment of a general manager the making of a rate a determination under section 549 as to the levying of a rate the making of a charge the fixing of a fee the borrowing of money the voting of money for expenditure on its works, services or operations the compulsory acquisition, purchase, sale, exchange or surrender of any land or other property (but not including the sale of items of plant or equipment) the acceptance of tenders which are required under this Act to be invited by the council the adoption of a management plan under section 406 the adoption of a financial statement