(This Tender Document has Total 24-Twenty Four Pages) Department of Post Office of the Supdt.of Post Offices,Gurgaon Division,Gurgaon-122016 Tender No. BD/Outsourcing/e-Commerce Business/Gurgaon/2014 NOTICE INVITING TENDERS Sealed tenders are invited on behalf of the President of India for outsourcing of the processing activities of BNPL Unit Gurgaon for a period of six months which will be specified in the letter communicating the acceptance of tender/award of work. The method of submission of tender, amount of Earnest Money/Security Deposit and General Terms and Conditions applicable to the contract has been mentioned in Annexure – I. The work is to be performed strictly as per the specifications given under Annexure – II. The proforma for submission of tender has been given in Annexure – III (Technical Bid) and Annexure – IV (Commercial Bid) of this Notice Inviting Tender. The detail of activities to be outsourced has been given in Annexure-V.The schedule of tender is given as under. 2. Schedule of tender: Tender No. No. BD/BNPL Unit/Outsourcing/Gurgaon/2014 Amount of Tender Rs. 9,00,000/-(approx) Last date and time of receipt of tender 02.02.2015 up to 1200 hours at Superintendent of Post Offices,Gurgaon Division,Plot No.450-451A,Udyog Vihar Phase 5, Sector-19 Gurgaon-122016 Amount of Earnest Money Deposit as Rs. 18000 /- per clause of Annexure – I Date and time of opening of tender 02.02.2015 at 1400 hours Cost of tender document Rs 100/- Venue Superintendent of Post Offices,Gurgaon Division,Plot No.450-451A,Udhyog Vihar Phase 5, Sector-19 Gurgaon- 122016 3. The tender form along with terms and conditions can be obtained from Office of Superintendent of Post Offices,Gurgaon Division,Plot No.450-451A,Udhyog Vihar Phase 5, Sector-19 Gurgaon-122016 on any working day (Monday to Friday) from 10.00 am to 5.00 pm till 30.01.2015 and upto 1100 hours on 02.02.2015 or be downloaded from this Department’s website “www.indiapost.gov.in” and cost of NIT Rs. 100/-(Rs. one hundred Only) must be deposited in any Post Office in Haryana Circle under the UCR on account of cost of NIT and original ACG-67 receipt provided by the Post Office be attached with the filled tender. 4. The tenders completed in all respect in all cases must be received in the office of Superintendent of Post Offices, Gurgaon Division, Plot No.450-451A,Udhyog Vihar Phase 5, Sector-19 Gurgaon-122016 before date and time indicated in the Schedule of Tender in Para 2 above. The tenders received after the scheduled date and time will be rejected out rightly. All outstation tenders should be sent by Registered Post/Speed Post and only one tender should be kept in one cover. The Department of Posts will not be responsible for any delay in receipt of tender for any reason whatsoever. (Ramesh Chand Mina) Supdt.of Post Offices, Gurgaon Division Gurgaon-122016 Copy forwarded for information & necessary action to:- 1 APMG(Tech) for uploading the tender on Departmental/CPP website. 2 ADPS(BD), Haryana Circle, Ambala-133001 for necessary action. 3 ADPS(Estt),Haryana Circle,Ambala-133001 for information please. 4 SPO‟s, Faridabad Dn. Faridabad for information and wide publicity. 5 SRM RMS D Dn. Nanakpura,New Delhi for information and wide publicity. 6 Post Master, Gurgaon/Narnaul /SPM Rewari MDG for wide publicity. 7-10 Manager BPC/Manager MNOP/ASPOs(West/SDI(P) East Gurgaon for information and wide publicity. 11-20 All SSPOs/SPOs/SRM in Haryana Circle. 22 Dy.Commissioner Gurgaon for wide publicity. 23-33 Identified Placement Agencies in Gurgaon/Delhi/Faridabad. 34-35 O/c. DEPARTMENT OF POSTS ANNEXURE – I GENERAL TERMS AND CONDITIONS Note: The employees of Department of Posts and their near relatives are not entitled to participate in this tender – See para 3 below Sub: Notice Inviting Tender for outsourcing of the processing activities of BNPL Unit Gurgaon. Parties: The parties to the Contract are the Contractor (the tenderer to whom the work shall be awarded) and the Government of India through the Department of Posts for and on behalf of the President of India. 1. Address For all purposes of the contract including arbitration there under, the address of contractor mentioned in the tender shall be final unless the contractor notifies a change of address by a separate letter sent by Registered Post with Acknowledgement Due to the O/O Superintendent of Post Offices,Gurgaon Division,Plot No.450-451A,Udhyog Vihar Phase 5, Sector-19 Gurgaon-122016 . The contractor shall be solely responsible for the consequences of any omission or error to notify the change of address in the aforesaid manner. 2. Earnest Money : 2.1 Earnest Money of Rs 18000/- (Rs. Eighteen Thousand only) must be deposited in any Head Post Office/Sub Post Office of Haryana Circle and original receipt in form ACG – 67 provided by the Post Office in token of having received the amount should be submitted along with the tenders. In case firm is registered with NSIC, copy of valid registration certificate along with a certificate that its monetary limit has not been exceeded may be enclosed. 2.2 No request for transfer of any previous deposit of bid or performance securities or payment of any pending bill held by the department in respect of any previous work will be entertained. 2.3 Tenderer shall not be permitted to withdraw his offer or modify the terms and conditions thereof. In case the tenderer fails to observe and comply with the stipulations made herein or backs out after quoting the rates, the aforesaid amount of earnest money will be forfeited to the Government. 2.4 The tenders without Earnest Money Deposit will be summarily rejected. 2.5 No claim shall lie against the Government/Department in respect of erosion in the value or interest on the amount of Earnest Money Deposit or Security Deposit. 3. Preparation and Submission of Tender: The tender should be submitted in two parts namely Technical Bid along with the proof of EMD (in form given in Annexure – III) and Commercial Bid (in form given in Annexure – IV) and each should be kept in a separate sealed cover. Both the bids should be kept in another sealed cover addressed to theSuperintendent of Post Offices,Gurgaon Division,Plot No.450-451A,Udhyog Vihar Phase 5, Sector- 19 Gurgaon-122016 The outer envelope containing the sealed cover should bear the address, Tender Number and date, subject of tender, date and time of opening of the same. Inner envelops should be superscripted with Tender No, subject of tender and whether the envelope contains “Technical Bid” or “Commercial Bid”. It is the responsibility of the bidder to ensure that the tender is reached/ submitted in time to the addressee. The employees of Department of Posts and their near relatives are not entitled to participate in this tender. If it is noticed at a later date that this condition is violated, the agreement in consequence of this tender is liable to be cancelled forthwith apart from legal action. 4. Signing of tender: Individual signing the tender or other documents connected with contract must specify whether he signs as: a) A “sole proprietor” of the concern or constituted attorney of such sole proprietor. b) A partner of the firm, if it be a partnership firm in which case he must have authority to execute on behalf of the firm and to refer to arbitration disputes concerning the business of partnership either by virtue of the partnership agreement or by a power of attorney duly executed by the partners of the firm. c) Director or a Principal Officer duly authorized by the Board of Directors of the Company, if it is a Company. N.B. 1 In case of partnership firms, a copy of the partnership agreement, or general power of attorney duly attested by a Notary Public, should be furnished on stamped paper duly sworn or affirmed by all the partners admitting execution of the partnership agreement or the general power of attorney. The attested copy of the certificate of registration of firm should also be enclosed along with the tender. 2 In the case of partnership firms, where no authority to refer disputes concerning the business of partnership firm has been conferred on any body all partners of the firm must sign the tender and all other related documents. 3 A person signing the tender form or any other document forming part of the tender on behalf of another person should have an authority to bind such other person and if, on enquiry it appears that the persons so signing had no authority to do so, competent authority may without prejudice, cancel the contract and hold the signatory liable for all costs, consequences and damages under the civil and criminal remedies available. 4 The tenderer should sign and affix his/her firm’s stamp at each page of the tender and all its Annexure as the acceptance of the offer. NO PAGE SHOULD BE REMOVED/ DETACHED FROM THIS NOTICE INVITING TENDER. 5 Technical Bid : The Technical Bid should be submitted in form given in Annexure – III along with the original receipt obtained from Post Office for the deposit of Earnest Money Deposit in the Unclassified Receipts (UCR) for the amount indicated above along with full details of technical facilities for executing the work and any other information sought for in the last section of the Annexure I & II duly signed and stamped by the tenderer in token of acceptance of all terms and conditions should invariably be furnished with Technical Bid, failing which, tender may be rejected at the stage of examination of technical bids.