MISSOULA COUNTY PUBLIC SCHOOLS BOARD OF TRUSTEES Tuesday, October 8, 2019 – 6:00 p.m. Seeley-Swan High School Small Gym/Auditorium Note: If you have questions regarding the agenda, please contact the Superintendent’s Office (728-2400, ext. 1023, prior to the meeting). Board of Trustees: Board Chair Marcia Holland, Grace Decker, Elliott Dugger, Heidi Kendall, Vice Chair Diane Lorenzen, Vicki McDonald, Jennifer Newbold, Wilena Old Person, Mike Smith, Sharon Sterbis, Vice Chair Ann Wake Student Trustees: Abe Johnson-HHS, Eric Lorentz-SSHS, Fiona Morrow-BSHS, Isaac Odegaard-SHS, Isis Ball- BSHS, Klaire Kovatch-SSHS, Maire Odermann-Willard AGENDA 1. CALL TO ORDER, WELCOME AND ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. REVIEW, REVISE, AND APPROVE AGENDA – Action 4. APPROVE MINUTES – Action A. Board of Trustees Special Meeting/Work Session – August 20, 2019 page 5 B. Board of Trustees Special Meeting Student Trustee Orientation – September 10, 2019 page 8 C. Board of Trustees Regular Meeting – September 10, 2019 page 10 5. PUBLIC COMMENT/CORRESPONDENCE A. Public Comment Regarding Non-Agenda Items (3 Minutes each speaker) - Items from Audience B. Correspondence – Written correspondence is included in the agenda. page 15 6. SEELEY SWAN HIGH SCHOOL A. Introduction of New Principal for 2019-2020 School Year – Julie Robitaille will introduce Principal Kellen Palmer B. Start of 2019-20 School Year for Seeley-Swan HS – Kellen Palmer, Principal C. School Pre-ETS (Pre-Employment Transition Services) Program - Staff will provide an overview of this program at Seeley-Swan High School. page 16 7. REPORTS/ANNOUNCEMENTS – Information A. Student Trustee Reports – Student Trustees from the individual high schools will report on activities at their schools. B. Superintendent Report –Superintendent Rob Watson. At this time on the agenda, it is appropriate for the Superintendent to announce items of interest. A list of upcoming important events for the District and Trustees is included in the packet. page 21 1 8. CONSENT AGENDA – In accordance with BP 1420 School Board Meeting Procedure, the Board approves the use of a Consent Agenda to expedite business at the regular monthly meeting. Agenda items dealing with perfunctory, routine matters may also be placed on the Consent Agenda by the Board Chair. Any item on the Consent Agenda may be removed from the Consent Agenda and placed on the regular agenda upon request by any trustee. A. FINANCE, OPERATIONS AND MAINTENANCE i. Topic: Approve Revenue and Expenditure Reports (Elem/Sec)(Action) – Pat McHugh, Executive Director of Business and Operations page 22 Background: The June and July 2019 expenditure and revenue reports are attached. The warrants are available in the Business Office. Recommendation: Administration recommends that Trustees approve the attached revenue and expenditure reports. ii. Topic: Acknowledge MCPS Student Attendance Agreements (Elem)(Action) – Pat McHugh, Executive Director of Business and Operations page 39 Background: Attached in this packet is a list of students who are residents of MCPS District #1 and are requesting to attend other school districts. Those school districts require notification of the acknowledgement by the MCPS Board of Trustees to complete their application process. MCPS District #1 is not responsible for any tuition fees incurred by these students. Recommendation: Administration recommends that the Trustees acknowledge the attached list of elementary students requesting to attend other school districts. iii. Topic: Ratify Out of District Attendance Agreements (Elem)(Action) – Pat McHugh, Executive Director of Business and Operations page 40 Background: The Board of Trustees must ratify out-of-district student attendance agreements. Attached in this packet is a list of those students requesting enrollment in accordance with out-of-district attendance agreements. Recommendation: Administration recommends that the Trustees ratify the attached out-of- district elementary attendance agreements. 9. NEW BUSINESS – Information or Action A. TEACHING AND LEARNING i. Topic: Approve Grant Application Summary (Elem/Sec)(Action) – Karen Allen, Executive Regional Director page 41 Background: Danielle Eads, FRC Specialist at Big Sky High School submitted a $1,000 grant application to Town Pump to support students with their basic needs. Recommendation: Administration recommends that Trustees approve the grant application summary. ii. Topic: Approve Grant Application Summary (Elem/Sec)(Action) – Julie Robitaille, Executive Regional Director page 42 Background: Linda Simon, Health Services Supervisor for Missoula County Public Schools, submitted a $1,540 grant application to the Lions Club to support students with their basic vision screening and emergency medical needs. Recommendation: Administration recommends that Trustees approve the grant application summary. 2 B. FINANCE, OPERATIONS and MAINTENANCE i. Topic: Montana School Board Association Resolutions (Information) – Rob Watson, Superintendent page 43 Background: Thirteen Resolutions have been presented for consideration by the Montana School Boards Association Delegate Assembly on October 18, 2019. Trustees will discuss the proposed resolutions and provide direction to the MCPS delegates who will vote on the proposals. C. PERSONNEL, NEGOTIATIONS & POLICY i. Topic: Approve Personnel Report (Elem/Sec)(Action) - Dave Rott, Executive Director of Human Resources page 98 Background: The routine Personnel Report reflects the current requests for personnel to be hired, leaves to be granted, retirements and resignations to be accepted, and terminations to be approved. Included in the packet is the Personnel Report upon which the Board must take action. Recommendation: Administration recommends that Trustees approve the items on the provided Personnel Report. ii. Topic: Approve First Reading of Board Policy 1111 Election of Trustees (Elem/Sec)(Action) Rob Watson, Superintendent page 113 Background: A minor revision of BP 1111 is recommended to address the clarification changes regarding elections by acclamation. The change in the law clarifies that trustees have the discretion to cancel an election when the number of candidates is equal to or less than the number of open positions, and if exercised, trustees must give notice that the election is cancelled. This policy revision has been reviewed by administration and counsel and is submitted for discussion and revision at first reading. A copy of the revised policy is included in the packet. Recommendation: Administration recommends that Trustees approve the first reading of BP1111, Election of Trustees and authorize posting for public comment. Administration will recommend that Trustees approve the policy at the second reading on November 12, 2019. iii. Topic: Approve First Reading of Board Policy 1112 Resignation of Trustees (Elem/Sec)(Action) Rob Watson, Superintendent page 115 Background: A revision of this policy is recommended to remove the 72-hour period in which a resignation may be withdrawn and correspond to the statutory language that requires a written resignation letter with an effective date. In addition, it is recommended to remove the last line of the policy as a trustee retirement is different than a trustee resignation. This policy revision has been reviewed by administration and counsel and is submitted for discussion and revision at first reading. A copy of the policy is included in the packet. Recommendation: Administration recommends that Trustees approve the first reading of BP1112, Resignation of Trustees and authorize posting for public comment. Administration will recommend that Trustees approve the policy at the second reading on November 12, 2019. iv. Topic: Approve First Reading of Board Policy 2320 Field Trips, Excursions and Outdoor Education (Elem/Sec)(Action) Rob Watson, Superintendent page 116 Background: This policy has been revised to permit Board approval of out-of-country travel with less than six months notice in extraordinary circumstances. An example of such a circumstance may be a team that qualifies for national competition outside of the country, with less than 6 months notice prior to the competition. This policy revision has been reviewed by administration and counsel and is submitted for discussion and revision at first reading. A copy of the policy is included in the packet. Recommendation: Administration recommends that Trustees approve the first reading of BP2320, Field Trips, Excursions, and Outdoor Education and authorize posting for public comment. Administration will recommend that Trustees approve the policy at the second reading on November 12, 2019. 3 v. Topic: Approve First Reading of Board Policy 5220 Prohibition on Aiding and Abetting Sexual Abuse (Elem/Sec)(Action) Rob Watson, Superintendent page 117 Background: This is a new policy recommended by administration and legal counsel to address the ESSA (Every Student Succeeds Act) and Montana law prohibition on aiding and abetting an individual reported for sexual misconduct crimes. The language more closely mirrors Montana law but covers the similar prohibition under ESSA. This policy has been reviewed by administration and counsel and is submitted for discussion and revision at first reading. A copy of the policy is included in the packet. Recommendation: Administration recommends that Trustees approve the first reading of BP5220, Policy Title and authorize posting for public comment. Administration will recommend that Trustees approve the policy at the second reading