SANTA FE SOLID WASTE MANAGEMENT AGENCY REQUEST FOR BIDS BID NO. ‘16/07/B CONTRACT DOCUMENTS AND SPECIFICATIONS FOR CAJA DEL RIO LANDFILL PHASE 2 – LANDFILL GAS COLLECTION SYSTEM AUGUST 2015 BIDS DUE: SEPTEMBER 25, 2015 at 2:00 P.M. PURCHASING OFFICE CITY OF SANTA FE 2651 SIRINGO ROAD – BUILDING “H” SANTA FE, NEW MEXICO 87505 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System CAJA DEL RIO LANDFILL PHASE 2 – LANDFILL GAS COLLECTION SYSTEM BID NO. ‘16/07/B TABLE OF CONTENTS CONTRACT DOCUMENTS Section Title Section - Page 1. Advertisement for Bid...................................................................................................... 1-1 2. Instructions to Bidders ..................................................................................................... 2-1 3. Bid Proposal ..................................................................................................................... 3-1 4. Bid Form .......................................................................................................................... 4-1 5. Bid Bond .......................................................................................................................... 5-1 6. Supplementary Bid Forms ............................................................................................... 6-1 7. Agreement Between Owner and Contractor .................................................................... 7-1 8. Performance Bond ........................................................................................................... 8-1 9. Labor and Material Payment Bond .................................................................................. 9-1 10. General Conditions ........................................................................................................ 10-1 11. Supplemental Conditions ............................................................................................... 11-1 12. State of New Mexico Wage Rates Determination ........................................................ 12-1 13. Technical Specifications ................................................................................................ 13-1 Contract Documents and Specifications i August 2015 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System TABLE OF CONTENTS (Continued) TECHNICAL SPECIFICATIONS Section Title Section – Page(s) 01010 - Summary of Work ................................................................................ 01010-1 to 01010-3 01019 - Mobilization and Demobilization ......................................................... 01019-1 to 01019-1 01025 - Measurement and Payment ................................................................... 01025-1 to 01025-4 01052 - Layout of Work and Survey ................................................................. 01052-1 to 01052-3 01190 - Health and Safety.................................................................................. 01190-1 to 01190-5 01200 - Construction Meetings and Schedules .................................................. 01200-1 to 01200-4 01300 - Submittals ............................................................................................. 01300-1 to 01300-3 01400 - Quality Control and Quality Assurance................................................ 01400-1 to 01400-3 01560 - Environmental Protection and Special Controls ................................... 01560-1 to 01560-4 01600 - Material and Equipment ....................................................................... 01600-1 to 01600-3 01650 - System Start-Up .................................................................................... 01650-1 to 01650-6 01700 - Closeout ................................................................................................ 01700-1 to 01700-3 02222 - Excavation, Trenching, Backfill, and Grading ..................................... 02222-1 to 02222-5 02670 - LFG Extraction Wells and Wellheads .................................................. 02670-1 to 02670-5 11200 - Condensate Management System ......................................................... 11200-1 to 11200-3 15050 - HDPE Pipe, Fittings, and Valves.......................................................... 15050-1 to 15050-7 Contract Documents and Specifications ii August 2015 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System CONSTRUCTION PLAN INDEX DRAWING TITLE 1 Title Sheet 2 Existing Conditions 3 LFG Collection System – Site Layout Plan 4 Extraction Well Details 5 LFG Piping Details 6 Sump Details 7 Condensate Management Details Contract Documents and Specifications iii August 2015 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System Section 1 Advertisement for Bid Contract Documents and Specifications 1-1 August 2015 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System SANTA FE SOLID WASTE MANAGEMENT AGENCY ADVERTISEMENT FOR BIDS REQUEST FOR BIDS NO.: ‘16/07/B SEALED BID FOR: Santa Fe Solid Waste Management Agency Caja del Rio Landfill Phase 2 – Landfill Gas Collection System BID SCHEDULE Advertisement: August 28, 2015 Issuance of Bid Packages: August 28, 2015 Pre-Bid Conference: September 11, 2015 at 11:00 a.m. Deadline for Questions: September 20, 2015 Response to Questions: September 23, 2015 Bid Opening: September 25, 2015 at 2:00 p.m. Bid Award (Joint Powers Board): October 15, 2015 Notice to Proceed: November 2, 2015 (Estimated) TO BE OPENED AT: City Purchasing Office City of Santa Fe 2651 Siringo Road, Building H Santa Fe, NM 87505 TIME: 2:00 p.m. Local Prevailing Time DATE: September 25, 2015 ADDRESSED TO: Mr. Robert Rodarte Purchasing Director City of Santa Fe 2651 Siringo Road, Building H Santa Fe, NM 87505 PRE-BID CONFERENCE: A non-mandatory pre-bid conference will be held at 11:00 a.m. on September 11, 2015 at the Nancy Rodriguez Community Center in the Traditional Village of Agua Fria, 1 Prairie Dog Loop, Santa Fe, NM 87507. The pre-bid conference will provide significant aspects of the project and address any potential bidder questions. Immediately after the pre-bid conference, bidders may participate in an optional site visit of the project at the Caja del Rio Landfill with representatives from SCS Engineers (Engineer) and Santa Fe Solid Waste Management Agency (Owner). Bids will be received until the above time, then opened publicly at the City of Santa Fe Purchasing Office, 2651 Siringo Road, Building H, Santa Fe, New Mexico and read aloud. Bids received after the above time will be returned unopened. Contract Documents may be reviewed at the following address: Contract Documents and Specifications 1-2 August 2015 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System Santa Fe Solid Waste Management Agency Attn: Rosalie Cardenas Caja del Rio Landfill 149 Wildlife Way Santa Fe, NM 87506 Phone: (505) 424-1850, ext. 150 Email: [email protected] OBTAINING CONTRACT DOCUMENTS: Construction Plans, Specifications and other Contract Documents may be obtained at the following address: SCS Engineers 1901 Central Drive, Suite 550 Bedford, Texas 76021 Phone: (817) 571-2288 Email: [email protected] Complete sets of Contract Documents, including plans and specifications may be purchased directly from SCS Engineers. Contract Documents on a compact disc (CD) are available for $25.00 or hard copies are available for $100.00 per set. Shipping options are also available by calling SCS Engineers at (817) 571-2288. Bidders are advised that the cost of the CD and/or hard copies of Contract Documents or portions thereof are non-refundable. Bidders may also view the Contract Documents at http://www.santafenm.gov/bids.aspx. Bids for the project will be presented in the form of a unit price or lump sum bid as indicated on the Bid Form. The bidder shall bid all items listed. Each bidder must conform to the conditions specified in the section entitled Instructions for Bidders. BID GUARANTEE: Each bid shall be accompanied by an acceptable form of bid Guarantee (Bid Security) in an amount equal to at least five percent (5%) of the amount of the bid payable to the Santa Fe Solid Waste Management Agency as a guarantee that if the bid is accepted, the Bidder will execute the Contract and file acceptable Performance and Labor and Material Payment Bonds within fifteen (15) days after the award of the Contract. The bid shall also include a signed Non-Collusion Affidavit of Prime Bidder, a signed Certificate of Bidder Regarding Equal Employment Opportunity, Certificate of Non- segregated Facilities, and Acknowledgement for Receipt of Addenda. The successful Bidder shall, upon notice of award of Contract, secure from each of his subcontractors a signed Non- Collusion Affidavit of Subcontractor. Bidders must possess an applicable license to perform the Work under this Contract, provided for in the New Mexico Construction Industries Rules and Regulations. The Work specified in the Contract Documents shall be complete within thirty (30) calendar days following issuance of a notice-to-proceed to the successful Bidder. Following the thirty (30) calendar day contract time, Santa Fe Solid Waste Management Agency will impose liquidated damages for failure to comply with this time limit, as specified in the Contract Documents and Specifications 1-3 August 2015 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System Section 2 Instructions to Bidders Contract Documents and Specifications 2-1 August 2015 Caja del Rio Landfill Phase 2 – Landfill Gas Collection System