EMPLOYEE HANDBOOK August 2021 TABLE OF CONTENTS WELCOME ........................................................................................................................................ 5 INTRODUCTION .......................................................................................................................... 7 EMPLOYMENT AT WILL .................................................................................................................. 7 NON-DISCRIMINATION STATEMENT............................................................................................ 7 CLIENT RELATIONS .......................................................................................................................... 7 CONFIDENTIALITY............................................................................................................................ 8 CIVILITY IN THE WORKPLACE ...................................................................................................... 8 EMPLOYMENT ..................................................................................................................... 9 EMPLOYEE CLASSIFICATIONS ....................................................................................................... 9 RECRUITMENT/TRANSFERS ........................................................................................................... 9 EMPLOYMENT REFERENCES ........................................................................................................ 10 HEALTH ASSESSMENTS ................................................................................................................. 10 CLEARANCES ................................................................................................................................... 10 ASSIGNMENT .................................................................................................................................... 11 OUTSIDE EMPLOYMENT POLICY ................................................................................................ 11 NEW EMPLOYEE ONBOARDING .................................................................................................. 11 PROVISIONAL PERIOD ................................................................................................................... 12 IDENTIFICATION BADGES ............................................................................................................. 12 PERSONAL INFORMATION ............................................................................................................ 12 NON-FRATERNIZATION POLICY .................................................................................................. 13 NEPOTISM ......................................................................................................................................... 13 FORMER EMPLOYEES ..................................................................................................................... 14 PERFORMANCE EVALUATION ..................................................................................................... 14 EMPLOYEE RECOGNITION ............................................................................................................ 15 CONFLICT RESOLUTION/PROBLEM SOLVING PROCEDURES ............................................... 15 ACCEPTANCE OF GIFTS & GRATUITIES..................................................................................... 15 DISCIPLINARY ACTIONS ............................................................................................................... 15 ABUSE CHARGES AGAINST STAFF ............................................................................................. 16 WHISTLEBLOWER POLICY ............................................................................................................ 16 TERMINATION .................................................................................................................................. 16 SLEEPING ON DUTY ........................................................................................................................ 17 RESIGNATIONS ................................................................................................................................ 17 Employee Handbook 2021 Page 1 PAY PRACTICES ............................................................................................................... 19 EXEMPT AND NONEXEMPT EMPLOYEES .................................................................................. 19 PAYDAY AND WAGES ................................................................................................................. ...19 PAYCHECK DEDUCTIONS ............................................................................................................. 19 HOURS OF ATTENDANCE/WORK SCHEDULES/CALENDARS ................................................ 19 WORK BREAKS ................................................................................................................................ 20 HOLIDAYS ......................................................................................................................................... 21 FLEX TIME ......................................................................................................................................... 21 REMOTE WORK/WORK FROM HOME POLICY .......................................................................... 21 OVERTIME ......................................................................................................................................... 22 WORK-RELATED EXPENSE REIMBURSEMENT ........................................................................ 23 DIRECT DEPOSIT .............................................................................................................................. 24 VACATION/HOLIDAY CLUB .......................................................................................................... 24 BENEFITS ............................................................................................................................ 25 HEALTH, DENTAL, VISION INSURANCE .................................................................................... 25 COBRA ................................................................................................................................................ 25 DISCOUNTED TUITION FOR EMPLOYEES’ CHILDREN ........................................................... 26 RETIREMENT PLAN ......................................................................................................................... 27 CONTINUING EDUCATION ASSISTANCE ................................................................................... 27 ACCIDENTS/WORKERS’ COMPENSATION ................................................................................. 28 PTO (PAID TIME OFF) ...................................................................................................................... 29 UNUSED PTO UPON EMPLOYMENT SEPARATION .................................................................. 31 SICK LEAVE ...................................................................................................................................... 31 SICK DAY TRANSFER PROGRAM ................................................................................................. 32 UNPAID TIME OFF ........................................................................................................................... 32 LEAVES OF ABSENCE ................................................................................................. 33 FAMILY AND MEDICAL LEAVE ................................................................................................... 33 BEREAVEMENT LEAVE .................................................................................................................. 34 JURY DUTY ....................................................................................................................................... 34 MILITARY SERVICE LEAVE .......................................................................................................... 35 CHILDREARING LEAVE ................................................................................................................. 35 LEAVE OF ABSENCE WITHOUT PAY........................................................................................... 35 ADDITIONAL INFORMATION ........................................................................................... 37 CONFLICT OF INTEREST ................................................................................................................ 37 EMPLOYEE STANDARDS OF CONDUCT ..................................................................................... 37 CONTROL OF BLOODBORNE PATHOGENS IN WORK ENVIRONMENT ............................... 40 E-MAIL AND INTERNET USAGE ................................................................................................... 40 CELL PHONE/PERSONAL PHONE CALL POLICY ...................................................................... 40 CYBERSPACE IDENTITIES ............................................................................................................. 41 AGENCY EQUIPMENT ..................................................................................................................... 41 EMERGENCY/INCLEMENT WEATHER DAYS ...........................................................................