Please be advised that the District's Policy Manual developed with Erie 1 BOCES Policy Services is not to be interpreted as the rendering of legal advice. Application of Board policies to specific situations may necessitate consultation with the School Administrators/School Attorney to address the particular circumstances. FOREWORD Contained herein are the policy statements formulated by the Board of Education of the William Floyd Union Free School District. Policy is defined as a basic plan of action. It establishes limits within which freedom of judgment can be exercised. Policy is a governing principle of management. It is a statement which has an effect on the interests of those who come under its jurisdiction. A policy may originate from the constitution, from statute, from local determinations and/or from customary patterns of formal behavior. Policy should accomplish the following: a) State a position taken by the District; b) Grant the authority to act; c) Be sufficiently detailed to give adequate direction; d) Be achievable within the real environment of the school and community; e) Provide for impartial procedures. In addition to the adopted policies, the operation of the School District is governed by and subject to all applicable Laws, Regulations of the Commissioner of Education, Civil Service requirements, Board of Education Resolutions, School Administrative Regulations and Contracts of Agreement. If any part of this manual is made invalid by judicial decision or legislative or administrative enactment, all other parts shall remain in full effect unless and until they are amended or repealed by the Board of Education. The official record of the adoption, amendment, or repeal of the by-laws and policies of the William Floyd Union Free School District shall be the minutes of the meetings of the Board of Education. WILLIAM FLOYD UNION FREE SCHOOL DISTRICT POLICY MANUAL CONTENTS SECTION 1000 BY-LAWS SECTION 2000 INTERNAL OPERATIONS SECTION 3000 COMMUNITY RELATIONS SECTION 4000 ADMINISTRATION SECTION 5000 NON-INSTRUCTIONAL/BUSINESS OPERATIONS SECTION 6000 PERSONNEL SECTION 7000 STUDENTS SECTION 8000 INSTRUCTION The following abbreviations will be used in the Policy Manual: Federal: USC United States Code CFR United States Code of Federal Regulations State: NYCRR New York Code of Rules and Regulations 8 NYCRR Regulations of the Commissioner of Education PHILOSOPHY STATEMENT In preparing individuals to develop their fullest potential for living in the society of today and tomorrow, the Board of Education and the staff of the School District: I. Recognize their responsibility to help meet the physical, intellectual and emotional needs of children; particularly the needs to inquire, learn, think, and create; to establish aesthetic, moral and ethical values; and to relate satisfactorily to others in social situations involving family, work, government and recreation. II. Accept primary responsibility for giving students a mastery of the basic skills of learning, thinking and problem-solving; for teaching them to use the various media of self- expression; for instilling in them a knowledge of the social and natural sciences; for acquainting them with the richness of our heritage; and for stimulating them to productive work in the various areas of human endeavor. III. Acknowledge the importance of their supplemental role to the home and other social agencies in developing habits and attitudes which make for effective personal living, the maintenance of optimum physical and mental health, and the establishment of sound moral, ethical, and aesthetic values. Realizing that education, as here defined, is a lifelong process, the School System seeks to orient its graduates toward various types of post-secondary education and further formal training and study of many types; and to provide educational opportunities particularly suited to the needs of adults, both as individuals and as citizens in a democracy. 2015 1000 By-Laws William Floyd Union Free School District NUMBER ORGANIZATION OF THE BOARD OF EDUCATION 1.1 Organization............................................................................................................... 1110 1.2 School District and Board of Education Legal Status ............................................... 1120 1.3 Board of Education Authority.................................................................................... 1130 1.4 Number of Members and Terms of Office ................................................................ 1140 NOMINATION AND ELECTION OF BOARD OF EDUCATION MEMBERS 2.1 Board of Education Members: Qualifications .......................................................... 1210 2.2 Board of Education Members: Nomination and Election ......................................... 1220 2.2.1 Electioneering ................................................................................................ 1221 2.2.2 Appointment of Registrars and Tellers .......................................................... 1222 2.3 Reporting of Expenditures and Contributions ........................................................... 1230 2.4 Board of Education: Resignation and Dismissal ...................................................... 1240 2.5 Absentee Ballots ........................................................................................................ 1250 THE ROLE OF THE BOARD OF EDUCATION 3.1 Role of the Board of Education ................................................................................. 1310 3.1.1 Compensation and Expenses ......................................................................... 1311 3.2 Powers and Duties of the Board and Its Officers ....................................................... 1320 3.2.1 Duties of Members and Auxiliary Personnel ................................................. 1321 3.3 Nomination and Election of Board Officers .............................................................. 1330 3.3.1 Duties of the President of the Board of Education ........................................ 1331 3.3.2 Duties of the Vice-President of the Board of Education ............................... 1332 3.3.3 Meetings - Presiding Officer.......................................................................... 1333 3.4 Appointments and Designations by the Board of Education ..................................... 1340 3.4.1 Duties of the District Clerk ............................................................................ 1341 3.4.2 Duties of the School District Treasurer ......................................................... 1342 3.4.3 Duties of the External (Independent) Auditor ............................................... 1343 3.4.4 Appointment and Duties of the Claims Auditor ............................................ 1344 3.4.5 Duties of the School Activities Treasurer(s).................................................. 1345 3.4.6 Duties of the School Attorney ....................................................................... 1346 3.4.7 Duties of the School Physician/Nurse Practitioner ........................................ 1347 3.4.8 Duties of the Internal Auditor ........................................................................ 1348 3.5 Principles for School Board Members ....................................................................... 1350 2015 1000 By-Laws William Floyd Union Free School District NUMBER POLICY 4.1 Board of Education: Policies .................................................................................... 1410 4.2 Execution of Policy: Administrative Regulations .................................................... 1420 4.3 Policy Review and Evaluation ................................................................................... 1430 MEETINGS 5.1 Regular Board Meetings ............................................................................................ 1510 5.1.1 Agenda Format .............................................................................................. 1511 5.2 Executive Sessions ..................................................................................................... 1520 5.3 Meetings of Committees of the Board of Education ................................................. 1530 5.4 Quorum and Attendance of the Board of Education.................................................. 1540 5.5 Minutes ...................................................................................................................... 1550 5.6 Board 5.6.1 Grievances and Petitions ................................................................................ 1561 5.6.2 Public Heard Policy ....................................................................................... 1562 5.7 Special Meetings of the Board of Education ............................................................. 1570 5.8 Annual District Meeting and Election/Budget Vote .................................................. 1580 5.8.1 Business of the Annual District Election ....................................................... 1581 5.9 Annual Organizational Meeting................................................................................. 1590 ELECTIONS 6.1 Legal Qualifications of Voters at School District Meetings ...................................... 1610 6.2 Voting Machines and Register of Voters ................................................................... 1620 6.2.1 Submission of Questions and Propositions at the Annual Meeting and Election and Special District