The Daughters of the Republic of Texas MANUAL OF PROCEDURE 2010 DRT Headquarters and Museum 510 East Anderson Lane Austin, Texas 78752-1218 512-339-1997 Fax 512-339-1998 [email protected] www.drt-info.org 2009-2011 Bylaws Committee Patti Atkins, President General Doris Ross Johnston, Chairman, District V Connie Swing Surrency, Parliamentarian General, District V Carolyn McWhirter Casterline, District III Ora Jane Johnson, District III Shelley Rardin, District IV Lisa Lynette Kight, District II Chili Chilton Sanders, District III j Published 2010 by The Daughters of the Republic of Texas Printing and Tabs by: LASERCOPY Digital Print Solutions 624 N. Great Southwest Pkwy. Arlington, TX 76011 800-687-1610 Fax: 817-649-4095 2010 The Daughters of the Republic of Texas MANUAL OF PROCEDURE TABLE OF CONTENTS ORGANIZATION AND HISTORY ............................. 1 The DRT Legacy............................................ 1 Brief History................................................ 1 Brief History of CRT ......................................... 2 History of the Texas Flag ..................................... 2 Pledge to the Texas Flag...................................... 3 Flag Protocol ............................................... 3 Texas Honor Days........................................... 4 Mirabeau B. Lamar Day (January 26) . 4 Texas Statehood Day (February 19, 1846) . 4 Texas Independence Day and Flag Day (March 2, 1836) . 4 Alamo Heroes Day (March 6, 1836) . 4 Goliad Heroes Day (March 27, 1836) . 4 San Jacinto Day (April 21, 1836) ............................ 5 Texian Navy Day (Third Saturday in September) . 5 Gonzales Day (October 2, 1835)............................. 5 Stephen F. Austin's Birthday (November 3, 1793) . 5 DRT Founders Day (November 6, 1891) . 5 Custodial Property........................................... 7 DRT Library at the Alamo ................................. 8 The French Legation Museum .............................. 9 DRT Property ............................................. 10 DRT Headquarters and Museum ........................... 10 The Cradle............................................. 11 J. B. Wells House........................................ 12 History of Memorial Medallions ............................... 13 MEMBERSHIP .............................................. 15 Application Procedures...................................... 15 Introduction............................................ 15 Application to a Chapter.................................. 15 Application for Member-at-Large . 16 Application for Emeritus Membership . 16 Processing of All Applications ............................. 16 Application Preparation Instructions . 17 Preprinted Application Forms.............................. 17 Manual of Procedure 2010 Computer-Version Application Forms: . 17 Proofs Information ...................................... 18 General Instructions .................................. 18 Listing Proofs........................................ 19 Proof Records........................................ 19 Common Proof ...................................... 20 Page One.............................................. 20 Application for Posthumous Membership . 20 Signature and Endorsement: ........................... 21 Pages Two to Three...................................... 21 Proof of Ancestor's Service: ............................ 22 Page Four.............................................. 23 Children of Ancestor.................................. 23 Additional Proof or Family History . 24 DO Checklist........................................... 24 DO NOT Checklist...................................... 24 Processing of Papers ..................................... 24 Supplementals.......................................... 25 Resources.............................................. 26 Sample Completed DRT Membership Application . 27 Reinstatement of Membership ................................ 31 Transfer of Membership ..................................... 31 From Chapter to Chapter ................................. 31 From Chapter to Member-at-Large . 32 From Member-at-Large to Chapter . 32 Transfer from CRT to DRT ............................... 32 Children of the Republic of Texas ............................. 34 General Information ..................................... 34 Application for Membership............................ 34 Certificates.......................................... 35 Transfers ........................................... 35 FINANCES, RESTRICTED FUNDS, AND ENDOWMENTS ...... 37 Clara Driscoll Fellowship Award............................... 37 Laura Lanigan Texas History Fund . 38 Native Texan License Plate (NTLP) Fund . 39 DRT Building Fund......................................... 40 DRT Living Legacy Endowment............................... 41 Historical Publication Fund .................................. 42 Table of Contents ii 2010 The Daughters of the Republic of Texas CONVENTIONS ............................................ 43 DRT Convention........................................... 43 Convention Duties ...................................... 43 Color Guard......................................... 43 Convention Registrar ................................. 43 Convention Treasurer................................. 43 Coordinator......................................... 43 Marshall............................................ 43 Memorial Service Assistant............................. 44 Music Coordinator.................................... 44 Platform Coordinator ................................. 44 Publicity Person...................................... 44 Sales Tables Coordinator .............................. 44 Sergeant-at-Arms .................................... 44 Tellers ............................................. 44 Timekeepers ........................................ 44 Convention Call ........................................ 44 Convention Cost........................................ 45 Order of Opening Processional............................. 45 Order of Business for the DRT Convention . 46 Convention Pages ....................................... 46 Memorial Service........................................ 46 Chapter Packets......................................... 47 CRT Convention........................................ 47 DISTRICT INFORMATION .................................. 49 District Meetings........................................... 49 Scheduling District Workshops ............................ 50 By the February BOM meeting.......................... 50 Hostess chapter(s)....................................... 50 Registration fee ......................................... 50 Sales tables............................................. 50 District Elections........................................ 51 Chapter List by District, City, Name, County, Charter Date . 52 District I............................................... 52 District II.............................................. 52 District III ............................................. 52 District IV ............................................. 52 District V.............................................. 53 District VI ............................................. 53 Table of Contents iii Manual of Procedure 2010 District VII............................................. 54 District VIII............................................ 54 District IX ............................................. 54 District X.............................................. 55 BOARD OF MANAGEMENT (BOM) .......................... 57 General Information ........................................ 57 President General .......................................... 58 First Vice President General.................................. 58 Organizing a Chapter .................................... 59 Second Vice President General ............................... 60 Third Vice President General................................. 62 Fourth Vice President General................................ 63 Memorial Medallions..................................... 64 Fifth Vice President General.................................. 65 Chaplain General........................................... 65 Recording Secretary General ................................. 66 Corresponding Secretary General.............................. 68 Treasurer General.......................................... 69 Registrar General........................................... 71 Custodian General.......................................... 72 Processing Applications................................... 73 Microfilm/Microfiche..................................... 73 Membership Records..................................... 74 Copies of Papers......................................... 75 Archival Records........................................ 75 Forms and Supplies ...................................... 75 Finance ............................................... 75 Projects - Copyright...................................... 76 Annual Convention ..................................... 76 CRT Registrar General ...................................... 76 Historian General .......................................... 77 Mamie Wynne Cox Award for Historical Research . 77 Parliamentarian General..................................... 79 Retiring President General ................................... 79 District Representatives ..................................... 79 PROJECTS / EMPLOYEES ...................................