BOARD OF TRUSTEES of NORTHERN ILLINOIS UNIVERSITY PROCEEDINGS July 1, 2008 – June 30, 2009 BOARD OF TRUSTEES of NORTHERN ILLINOIS UNIVERSITY Officers Cherilyn G. Murer, Chair Marc J. Strauss, Vice Chair Myron E. Siegel, Secretary Kenneth L. Davidson, Parliamentarian Eddie R. Williams, Treasurer Anne C. Kaplan, Assistant Secretary/Assistant Treasurer Kathryn A. Buettner, Second Assistant Secretary Sharon M. Banks-Wilkins, Recording Secretary Appointed Members Expiration of Term Robert T. Boey - DeKalb January 21, 2013 John R. Butler - Chicago January 21, 2013 Cherilyn G. Murer – Homer Glen January 17, 2011 Manuel Sanchez - Lisle January 21, 2013 Myron E. Siegel - Bannockburn January 17, 2011 Marc J. Strauss – DeKalb January 17, 2011 Barbara Giorgi Vella - Rockford January 17, 2011 Student Member DuJuan Smith June 30, 2009 John G. Peters, President Northern Illinois University 300 Altgeld Hall DeKalb, IL 60115 NIU Board of Trustees Proceedings July 1, 2008 – June 30, 2009 - i - PROCEEDINGS of the Board of Trustees of Northern Illinois University July 1, 2008 - June 30, 2009 Table of Contents Meeting Date Pages August 6, 2008 ...................Board of Trustees Special Meeting – President‟s Report No. 60 .................... 1 September 18, 2008 ............Board of Trustees – President‟s Report No. 61 .......................................... 11 December 4, 2008 ..............Board of Trustees – President‟s Report No. 62 .......................................... 62 March 26, 2009 ...................Board of Trustees – President‟s Report No. 63 .......................................... 87 June 25, 2009 .....................Board of Trustees – President‟s Report No. 64 ........................................ 142 NIU Board of Trustees Proceedings July 1, 2008 – June 30, 2009 - ii - Special Meeting of the Board of Trustees August 6, 2008 NIU Board of Trustees Proceedings August 6, 2008 - 1 - No item in this report for release prior to 8:00 a.m. Wednesday, August 6, 2008. A G E N D A SPECIAL MEETING of the BOARD OF TRUSTEES of NORTHERN ILLINOIS UNIVERSITY 8:00 a.m. – Wednesday – August 6, 2008 Board of Trustees Room 8:00 a.m. Call to Order, Roll Call, Notice Verification, Meeting Agenda Approval, Executive Session, Public Meeting Reconvened 1. Call to Order and Roll Call 2. Verification of Appropriate Notification of Public Meeting 3. Meeting Agenda Approval ............................................................................................. Action....... 2 4. Executive Session Minutes of August 6, 2008 ............................................................................................................. 5 5. Chair's Comments/Announcements 6. Public Comment* 7. President's Report No. 60 a. Public Safety Security Services ................................................................................ Action....... 8 b. Transportation Services - Fiscal Year 2009 Purchase of 13 Hybrid Sedans.................. Action....... 9 c. Transportation Services - Fiscal Year 2008 Gasoline 10 Percent Ethanol Blend Fuel Contract - Amendment ........................................................................... Action..... 10 8. Other Matters 9. Next Meeting Date 10. Adjournment NIU Board of Trustees Proceedings August 6, 2008 - 2 - *The Board and its committees comply with P.A. 91-0715 through its Bylaws, Article II, Section 5.B: 1. Consistent with Public Act 91-0715 and reasonable constraints determined by these Bylaws and the Chair, at each regular or special meeting of the Board or its committees that is open to the public, members of the public may request a brief time on the approved agenda of the meeting to address the Board on relevant matters within its jurisdiction. 2. Committees of the Board review University proposals for action and make adjustments and endorsements as appropriate for further consideration by the full Board. Public comments are generally most useful at meetings of Board committees, where proposals are first considered and the time for interaction most feasible. 3. To facilitate an orderly process, appearance requests must be registered on a Board-provided form and submitted to the Board‟s Parliamentarian at least 45 minutes before the meeting is scheduled to be called to order. To be recognized, the appearance request will include the name, address and position of the individual wishing to speak, the name of the organization or group represented, a concise summary of the presentation, and whether the requestor has appeared earlier on the topic before any other meeting of the Board. The Parliamentarian may confer with registered speakers to cooperatively assist the Chair of the meeting in assuring coordinated issue presentation and an efficient use of allocated time. The Parliamentarian will acquaint requestors with the generally acceptable rules of decorum for their presentations. In lieu of oral presentations, individuals may present brief written materials not to exceed five (5) pages to the Parliamentarian for distribution and consideration by the Board in advance of the meeting. 4. The Chair of the meeting will recognize duly registered individuals at the appropriate point during the meeting. Unduly repetitive comments may be discouraged and restricted by the Chair. To assure an orderly and timely meeting the Chair may limit time allotments to five minutes or less, may delay or defer appearances when appropriate, and defer or refer questions received from presenters for answers if available. Anyone needing special accommodations to participate in the NIU Board of Trustees meetings should contact Ellen Andersen, Director of Special Events, at (815)753-1999, as soon as possible, normally at least a week before the scheduled Board meeting. NIU Board of Trustees Proceedings August 6, 2008 - 3 - President's Report No. 60 August 6, 2008 NIU Board of Trustees Proceedings August 6, 2008 - 4 - Minutes of the BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY SPECIAL MEETING August 6, 2008 CALL TO ORDER AND ROLL CALL The meeting was called to order by Chair Cherilyn Murer at 8:07 a.m. in the Board of Trustees Room, 315 Altgeld Hall. Recording Secretary Sharon Banks-Wilkins conducted a roll call of Trustees. Members present were Trustees Robert Boey, John Butler, Manny Sanchez, Myron Siegel, Marc Strauss, Student Trustee DuJuan Smith and Chair Murer. Not present was Trustee Barbara Giorgi Vella. Also present were Board Parliamentarian Kenneth Davidson and President John Peters. With a quorum present, the meeting proceeded. VERIFICATION OF APPROPRIATE NOTICE OF PUBLIC MEETING Confirmation of Open Meetings Act public notice compliance was provided by Board Parliamentarian Ken Davidson. MEETING AGENDA APPROVAL Trustee Strauss made a motion to approve the meeting agenda as amended. Trustee Sanchez seconded the motion. The motion was approved. EXECUTIVE SESSION Chair Murer asked for a motion to close the public meeting to conduct an executive session to discuss the following subjects authorized by the Illinois Open Meetings Act: personnel matters as generally described under §2(c)(1) and (3) of the Open Meetings Act, litigation and risk management matters as generally described under §2(c)(11) and (12) of the Open Meetings Act, property matters as generally described under §2(c)(5) and (6) of the Open Meetings Act. Trustee Strauss so moved, seconded by Trustee Boey. A roll call vote of the Trustees to recess to Executive Session was as follows: Trustee Boey Yes Trustee Butler Yes Trustee Sanchez Yes Trustee Siegel Yes Trustee Strauss Yes Student Trustee Smith Yes Chair Murer Yes The roll call vote of the Trustees to recess to Executive Session was unanimous. BOARD OF TRUSTEES MEETING RECONVENED Chair Murer reconvened the public meeting of the Board of Trustees at approximately 9:55 a.m. CHAIR’S COMMENTS/ANNOUNCEMENTS This is a special meeting of the Board of Trustees. Before we turn to the President‟s Report, I would like to make a brief statement on the record regarding pending legal action taken by ProCure against Northern Illinois University and other legal entities engaged in building and constructing the proton treatment facility for which many of you attended our momentous groundbreaking in June. This NIU Board of Trustees Proceedings August 6, 2008 - 5 - out-of-state corporation has chosen to file legal action against the NIU-led project. They are attempting to seek a second license for a proton facility six miles from the Northern Illinois Proton Treatment and Research Center. And I think the facts speak for themselves in this regard. There are only five proton treatment centers that have been in existence for the past fifty years operating in the United States. Four are under construction, including ours. All are separated by hundreds, and sometimes thousands of miles. As you know, the operating facilities are in Florida, Texas, California, Indiana and Massachusetts. NIU is committed to bringing this treatment to the people of Illinois. As a state university, we also see the need to integrate research and development with state of the art medical treatment. We look forward to the relationship we can bring to other outstanding academic medical facilities in the state of Illinois. And we want to collaborate with the hospitals, health systems and educational institutions not only in the state of Illinois but in the greater Midwest region as well. We have very little time this morning, but I think it was important that, again, on the record and in public, that we express our commitment to this