ONE HUNDRED AND THIRTY-SECOND SESSION of the Synod of the Anglican Diocese of Fredericton Convening Circular 09 November 2013 TABLE OF CONTENTS Convening Circular 132nd Session of the Synod of the Diocese of Fredericton Section A - Introduction Notice of Meeting ......................................A-01 Prayer for Synod ......................................A-02 Registration Information . A-03 Responsibilities of a Member of Synod B-2 . A-04 Rules for the Preservation of Order (Canon Two) . A-05 In Memoriam ......................................A-12 Agenda Overview ......................................A-13 Section B - Membership Officers and Bishop’s Appointments. B-01 Licensed Clergy and Church Army .. B-06 Parish Lay Delegates and Substitutes . B-09 Section C - Last Meeting Draft Minutes of the 131st Session of Diocesan Synod . C-01 Status of Resolutions from the 131st Session of Synod (2011). C-18 Section D - Notices of Motion Getting a Motion before the Synod. D-01 Regulation 2-1 Resolutions Committee Mandate.. D-02 Notices of Motion 01 Scheduling of Synods . D-03 02 Parish Returns . D-03 03 Approach to Support of the Shared Ministry Budget . D-03 04 Marriage ..................................... D-04 Section E - Diocesan Officer Reports The Diocesan Registrar . E-01 The Secretary of Synod (Affixing the Seal) .. E-06 The Diocesan Treasurer . E-09 Section F - Diocesan Council Report Membership ......................................F-01 Attendance ......................................F-02 Expectations of a Member of Diocesan Council. F-03 Resolutions ......................................F-04 Committees, Groups and Organizations.. F-07 Roles, Elections and Appointments Summary.. F-10 ADMINISTRATION ......................................F-18 Constitution and Canons (standing) Committee.. F-18 Communications Committee. F-19 Finance (standing) Committee.. F-20 Human Resources (standing) Committee. F-21 Diocesan Archives Committee . F-23 Nominating (standing) Committee. F-23 Provincial Synod ......................................F-24 General Synod ......................................F-25 EPISCOPAL MINISTRIES ......................................F-27 Saint John Hospitals Chaplain. F-30 MISSION AND OUTREACH ......................................F-31 Anglican Church Women . F-32 Companion Diocese Committee. F-33 Coverdale ......................................F-33 Parish Nursing ......................................F-34 Primates World Relief and Development Fund. F-35 Saint John Seafarers’ Mission . F-37 PARISH DEVELOPMENT AND SUPPORT . F-37 Anglican House ......................................F-38 SPIRITUAL DEVELOPMENT ......................................F-39 New Brunswick Anglican Cursillo. F-40 Diocesan Choir School . F-40 Diocesan Resource Centre . F-41 STEWARDSHIP AND FINANCIAL DEVELOPMENT.............................F-41 YOUTH MINISTRIES ......................................F-41 Camp Brookwood . F-43 Camp Medley ......................................F-43 Section G - Other Reports Archdeaconry Commissions.. G-01 Together in Mission . G-07 Approach to Support of the Shared Ministry Budget . G-13 Appendices Clergy Resident and/or Associated. Appendix 1 Parish Statistical and Financial Information 2011 and 2012. Appendix 2 Parish Investment Accounts 2012.. Appendix 3 The 2013 Diocesan Shared Ministry Budget. Appendix 4 Parish Support of the Diocesan Budget 2011 and 2012 . Appendix 5 Financial Statements as at December 31, 2012 . Appendix 6 Diocese of Fredericton Investment Holding Summary (30 June 2011).. Appendix 7 Notice The One Hundred and thirty-second Session of the Diocesan Synod of Fredericton will convene on Saturday, 09 November 2013 at 9:00 a.m. at Kingswood University, Sussex. Membership The Credentials Committee advises that it is important for those who intend to exercise membership of the Synod confirm that their name appears on either the list of licensed clergy or elected lay delegates. PLEASE REFER TO SECTION B. Those who feel the lists are in error need to take steps, prior to registration on the day of Synod, to clarify their status. Clergy not listed should contact the Bishop’s Secretary prior to registration and lay delegates not listed should assure the completion of the form of Certification of a Synod Delegate prior to attempting to register. Convening Circular If lay delegates are unable to attend the session of synod, this circular must be passed to the substitute from the same parish attending in their place. Please become as familiar as possible with the contents of the circular and bring it to the meeting of Synod. Additional copies will not be available. Some members may prefer to bring a digital version of the circular that is available on the Synod 2013 web page. Other Information Please visit anglican.nb.ca/synod/2013 for additional up to date information or to contact members of the Synod Sessional Committees. The Secretary of Synod is available to answer your questions or direct you to someone who can. Section A - 1 of 13 132nd Session of the Synod of the Anglican Diocese of Fredericton Prayer for Synod For this Synod ome, Father almighty! Open our minds to see your way, believe in your word, and know Cyou. Come, Lord Jesus Saviour! Open our lips to speak your truth, proclaim the word, and praise you. Come, O Holy Spirit! Open our hearts to feel your life, to act on the word, and love you. Father, Son and Holy Spirit, prepare us for your blessing; guide our Synod, and bless the Church of the Diocese of Fredericton that we may radiate hope, for you are one God living and true, now and forever. A Prayer attributed to Sir Francis Drake isturb us, Lord, when we are too well pleased with ourselves, when our dreams have Dbecome true because we dreamed too little, when we arrive safely because we sailed too close to the shore. Disturb us, Lord, when with the abundance of things we possess, we have lost our thirst for the waters of life; having fallen in love with life, we have ceased to dream of eternity, and in our efforts to build a new earth, we have allowed our vision of heaven to dim. Disturb us, Lord, to dare more boldly, to venture on wider seas, where storms will show your mastery; where losing sight of land, we shall find the stars. We ask you to push back the horizons of our hopes, and to guide us into the future in strength, courage, hope and love. Spirit of God, disturb, renew, encourage and guide us day by day. For the ministry of the Church lmighty God, the giver of all good gifts, in your divine providence you have appointed Avarious orders in your Church. Give your grace, we humbly pray, to all who are (now) called to any office and ministry for your people; and so fill them with the truth of your doctrine and clothe them with holiness of life, that they may faithfully serve before you, to the glory of your great name and for the benefit of your holy Church; through Jesus Christ our Lord, who lives and reigns with you, in the unity of the Holy Spirit, one God, now and for ever. In memorial God of the spirits of all flesh, we praise and magnify your holy name for all your servants Owho have finished their course in faith and fear, especially those past members of Diocesan Synod ... [silence]; ... and we ask that encouraged by their examples and strengthened by their fellowship, we with them may share in the inheritance of the saints in light; through the merits of your Son Jesus Christ our Lord. Eternal rest grant to them, O Lord, R. And let perpetual light shine upon them. May they rest in peace. R. Amen. Section A - 2 of 13 132nd Session of the Synod of the Anglican Diocese of Fredericton REGISTRATION INFORMATION No application for registration in advance is required for the 132nd Session of Diocesan Synod. Parish returns constitute the application for registration and registration takes place on the day of Synod. The Credentials Committee asks that you register upon arrival as a quorum will be required to convene the Session. Registration opens at 8:00 a.m.. Please assure that your name appears in Section B - Membership of this circular prior to arriving at Synod. If it does not, a completed Certification of a Synod Delegate will be required for lay delegates and a current license for clergy delegates. In the case of either, please obtain these well in advance of November 9th. Members of Synod and invited guests are welcome to join for the lunch provided. Observers will need to make their own arrangements for lunch. Visit the Synod web page to communicate special needs regarding food or otherwise. anglican.nb.ca/synod/2013/ CLERGY REPORTS Canon Six (b) requires all clergy having a cure of souls, to “deliver to the Bishop at each regular meeting of the Synod a report of the work done in the parish since the previous regular meeting of the Synod.” The Bishop requests that the report be a personal assessment of the ministry implemented and of the plans for the future which are being considered. This means the report should not be in the form of the annual statistical returns or the rector’s annual report to the congregation. Clergy please have these reports ready for presentation when they are called for at Synod. ATTENDANCE All parish corporations may elect up to 3 delegates (and their substitutes) to Synod and are urged to ensure parish representation is as large as is allowed. Every parish is encouraged to make its full contribution to the work of the Diocese through the Synod. Section A - 3 of 13 DIOCESE OF FREDERICTON Policy B-2 132nd Session of the Synod of the Anglican Diocese of Fredericton RESPONSIBILITIES OF A MEMBER OF SYNOD Lay Delegates to Diocesan Synod elected by parishes have responsibilities to the Diocese and to the parish until they are replaced at a subsequent annual meeting of parishioners according to the Constitution, s. 4. All Clergy licensed in the Diocese are members of Synod. (1) Lay delegates, although elected by the parish, are “members” of Diocesan Synod and responsible to it when in session.