Business Paper 16 April 2014 Council Meeting Commencing at 9.30am Dear Councillor I advise that the next Ordinary meeting of Council will be held on 16 April 2014. Danny Green General Manager Meeting Day Notes: AGENDA – 16 April 2014 ORDINARY COUNCIL MEETING DECLARATION OF PECUNIARY OR NON-PECUNIARY CONFLICT OF INTEREST (NATURE OF INTEREST TO BE DISCLOSED) WELCOME TO COUNTRY “We hereby acknowledge the original custodians of this land, the Worimi and Biripi peoples, and pay our respects to Elders, past and present.” ADDRESS FROM PUBLIC GALLERY Members of the public who wish to raise matters from the Public Gallery relating to any Agenda items, including Planning matters and Development Applications, and who have made arrangements with the General Manager to do so, are advised that this section of the Agenda will be considered at approximately 9.40am, following adoption of last month‟s Council meeting minutes. APOLOGIES CONFIRMATION OF MINUTES – Ordinary Meeting held 19 March 2014 MATTERS ARISING FROM MINUTES Agenda Gloucester Shire Council Ordinary Meeting – 16 April 2014 1. Delegates Reports 1.1 Country Mayors Association Meeting .............................................................. 1 REPORTS OF STAFF 2. Planning and Environment Report 2.1 Review of Weed Management in NSW – Draft Report From Natural Resources Commission ............................................................ 17 2.2 Development Applications Approved for March 2014 ..................................... 25 2.3 Development Application DA 2013/2294 – Additions to Existing Free Range Layer Farm, Gloucester Tops Road, Forbesdale ........................ 28 2.4 Association of Mining Related Councils Inc Draft Coal Seam Gas (CSG) Policy ................................................................................................... 61 3. Finance Services Report 3.1 Investment Report as at 31 March 2014 ......................................................... 79 3.2 Quarterly Budget Review Statement to 31 March 2014 .................................. 82 4. Technical Services Report 4.1 Tender T2/2013 for the Haulage of Road Making Materials and Tender T3/2013 for the Hire of Plant ............................................................... 84 5. Works Operation Report 5.1 Works Operation Report ................................................................................. 86 Agenda Gloucester Shire Council Ordinary Meeting – 16 April 2014 6. General Manager’s Report 6.1 Actions from Resolutions or Requests from Council Meetings ........................ 88 6.2 The Gloucester Dialogue ................................................................................ 91 6.3 2013/14 Operational Plan Performance Report to 31 March 2014.................. 98 6.4 2014 National General Assembly of Local Government .................................. 145 6.5 Landfill Works Tender ..................................................................................... 159 6.6 Requests for Contributions .............................................................................. 164 7. Committee Reports 7.1 Section 355 Committees 7.1.i Draft Minutes of the Infrastructure & Works Committee Meeting held 25 March 2014 ........................................................................................ 168 7.1.ii Draft Minutes of the Economic Development Committee Meeting held 3 April 2014 ............................................................................................. 172 7.2 External Bodies 7.2.i Meeting of the Mid North Weight of Loads Group held 3 March 2014 ............. 177 7.2.ii Meeting of Country Mayors Association held 14 March 2014 .......................... 177 8. Government Circulars, Ministerials and Correspondence 8.1 Residents of Aged Care Units ......................................................................... 186 9. General Business Agenda Gloucester Shire Council Ordinary Meeting – 16 April 2014 1. DELEGATES REPORTS 1.1 Country Mayors Association General Meeting – 14 March 2014 - Sydney 1. Meetings of the Association attract quality speakers including ministers, in a small forum providing greater opportunity to ask questions in a more relaxed way. Given the move to one association, the forum becomes more relevant. 2. The Mayor and General Manager attended. 3. There were 6 new councils attending and all member councils have renewed. 4. The Minister for Local Government, Hon Donald Page, presented: thanked all councils for their leadership to their communities wants submissions on the LG Review many recommendations from the panel were positive we can assume government support for JOs, important to regional planning and state/local relationship. he is personally committed to establishing a LG financing agency supports a change to FAG allocation but is a Federal decision and complex. He will look at what can be done through the state local grants commission. he does not see the Task Force report as controversial but Act won‟t be rewritten in this term. has signed a new inter government agreement, better communication, consultation, 2 meetings p.a., commented on Mining Rate changes to Act that is waiting on court cases and if provide good guidance will act. repeated no forced amalgamations timeline to cabinet about 3 months. 5. Presentation from Geoff Frost, Regional Research Leader, Bureau of Infrastructure, Transport and Regional Economics on the evolution of Australian towns. Looked at settlement patterns over years 1911, 1961 and 2006 and considered the causes, impacts and meaning for the future. Copy attached – note that mainland capitals are taken out to better demonstrate the pattern. Notes: Most change occurred between 1961 and 2006, with significant population change in towns (2.3 million to 1.15 million in 1911-61). Loss of number of towns (641 compared to 299) and less than half the number of new towns appearing (53 cf 134) Delegates Reports Gloucester Shire Council Ordinary Meeting P a g e | 1 2006 and we see the rise of the regional centres, the loss of many smaller regional towns and the spectacular growth of towns on the coasts In 1911 the regional population in small towns showed as a quite flat structure with 18.1 per cent of Australia‟s population living in towns of between 200 and 1000 people. Nothing on the coats but then Industry that supported towns changed. There was an increase in wealth and life expectancy and technological change and the coming of the car. A lot of the infrastructure in small towns not needed, not maintained. So a loss of internalised economies from change in the market because of the change in behaviour with individual markets shifting to regional markets with overlap and increases in competition, which has been a contributor to the rise of major centres. See slide on travel patterns. He talked of “amenity” as in natural attributes, access to services or families. Then how the growth in wealth meant that more could live away from their work place and achieve amenity. Thoughts – what are a town‟s assets, who might be attracted to them, more industry may not bring more employment, what are amenity values, 6. Constitution amendments were tabled – copy attached. Delegates Reports Gloucester Shire Council Ordinary Meeting P a g e | 2 Country Mayors Association of NEW SOUTH WALES Incorporation No. Y1955304 CONSTITUTION Registered Date 21 December 2011, NSW Registry of Associations and Co- operatives (Ref: N4417974); Updated by Resolution of the Association 18 November 2011, replacing Constitution registered on 13 June 2008 NAME 1. The Association shall be known as “Country Mayors Association of New South Wales Incorporated”. OBJECTIVE 2. To further the interests of regional and country areas in NSW by providing an effective voice and forum for country NSW Mayors Recommended clause 2 “To further the interests of Country Councils by being an advocate on state wide issues and to act as an information sharing forum” MEMBERSHIP 3. Those eligible for membership shall be the Mayors and General Managers of regional country Councils in NSW Recommended clause 3 “Those Councils eligible for membership shall be Country Councils outside The Greater Sydney area, Newcastle and Wollongong metropolitan areas” Recommended New Clause – “General Managers and Executive Officers of Regional Organisations are encouraged to attend and participate in the discussions of the Association 4. Any applicant for membership shall be nominated Delegates Reports Gloucester Shire Council Ordinary Meeting P a g e | 3 by a Member and be supported by a majority of the members present at the meeting at which the written nomination, which has been previously consulted to members, is considered. 5. In the event of a Member being unable to attend a meeting, he/she may be represented by his/her Deputy or by an alternate representative nominated by the Member. Recommended Clause 5 – “In the event of the Mayor of a member Council being unable to attend a meeting the Mayor may nominate an alternate delegate from his/her Council” REGISTER OF 6. In accordance with Clause 3, current membership MEMBERS consists of the Mayor and General Manager of member Councils. This membership list may change from time to time in accordance with Clause 4. The Secretary shall maintain a list of current members. Recommended Clause 6 – “current membership consists of the Mayor of member Councils. This membership list may change from time to time in accordance with clause 4. The Secretary shall maintain a list of current members” FEES