DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP. BOARD MEETING Wednesday, November 21, 2018 9:00 a.m. One Port Center Board Room Camden, NJ John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, November 21, 2018 at 9:00 a.m. One Port Center Board Room Camden, New Jersey ORDER OF BUSINESS 1. Roll Call 2. Public Comment 3. Report of the CEO – November 2018 4. Report of the CFO 5. Approval of October 17, 2018 Board Meeting Minutes 6. Monthly List of Previously Approved Payments of October 2018 7. Monthly List of Previously Approved Purchase Orders and Contracts of October 2018 8. Approval of Operations & Maintenance Committee Meeting Minutes of November 8, 2018 9. Adopt Resolutions Approved by Operations & Maintenance Committee of November 8, 2018 DRPA-18-112 Contract No. GN-0040-18, DRPA Solar Photovoltaic Systems DRPA-18-113 Sole Source Procurement Allowance for Energy Absorption Systems Crash Attenuators from Transpo Industries DRPA-18-114 DRPA Bridge Facility Elevator Maintenance and Service Contract DRPA-18-115 Harris Radio 4-year Maintenance Agreement DRPA-18-116 2019 Charity Event Bridge Closures at BFB & CBB DRPA-18-117 Southeast Youth Athletic Association (SEYAA) Carnival on DRPA (WWB) Property at 7th and Packer in Philadelphia 10. Approval of Labor Committee Meeting Minutes of November 8, 2018 11. Approval of Finance Committee Meeting Minutes of November 8, 2018 12. Adopt Resolutions Approved by Finance Committee of November 8, 2018 DRPA-18-118 Resolution Determining that Net Revenues Satisfy the Net Revenue Requirement for the 2019 Fiscal Year, in Accordance with Section 5.09 of the 1998 Indenture of Trust with TD Bank, N.A. DRPA 18-119 Age 65 and Over Retiree Medicare Supplemental Benefits 2019 (DRPA&PATCO) DRPA-18-120 2019 Capital Budget 13. Unfinished Business 14. Citizens Advisory Committee Report 15. New Business DRPA-18-121 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-18-122 2019 DRPA Board/Committee Meeting Schedules 16. Adjournment CEO REPORT Report of the Chief Executive Officer November 21, 2018 Board of Commissioners Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached. STEWARDSHIP DRPA Attends 2nd Annual Diversity and Minority Business Forum PA Senator Sharif Street partnered with Temple University, Philadelphia’s Office of Economic Opportunity, Governor Tom Wolf and Deputy Secretary Kerry Kirkland of the Department of General Services to present the 2nd Annual Diversity and Minority Business Forum on Friday, September 28, 2018, from 8:30 a.m. – 1 p.m. at Temple University’s Student Center in Philadelphia. The Authority was represented at this event by Attending for the DRPA, and pictured from left to right, are Siata Siata Sheriff, Contract Administrator; Erin Sheriff, Contract Administrator; Erin Watterson, EEO Specialist; Watterson, EEO Specialist; Natasha Roman, Natasha Roman, Purchasing Agent; Richard Mosback, Director of Procurement & Stores and Ron Kelly, Compliance (not pictured). Purchasing Agent; Richard Mosback, Director of Procurement & Stores and Ron Kelly, Compliance. Small business owners in attendance had the opportunity to learn from small group educational sessions as well as network with agencies in the area about upcoming procurement opportunities. Other attendees included representatives from Princeton University, Rutgers University and the Philadelphia International Airport. There were approximately 150 attendees. Transportation for All Discussion On Wednesday, Nov. 7, Elisabeth Klawunn, Senior Engineer, participated on a panel discussion hosted by WTS International titled "Transportation for All - Intermodal Accessibility Challenges and Compliance." Lis discussed current ADA projects at the Authority such as PATCO's elevator project, the Ben Franklin Bridge Walkway Bicycle and Pedestrian Ramp, and the Transit Car Overhaul project. Asset Management Program Earlier this month the Authority’s Asset Management Consultant concluded a series of workshops to assess current asset management practices at DRPA and PATCO. The workshops were very well attended by Chiefs, Directors, Managers and Foreman, and were highly effective in helping everyone better understand how fixed assets are managed and accounted for in each department. SERVICE Customer Service Week Celebration at DRPA and PATCO During the week of October 1-5, 2018, the Delaware River Port Authority and PATCO celebrated “Customer Service Week.” Employees were given a thank you card and pin that coincide with the 2018 National Customer Service Week theme of Excellence Happens Here. Throughout the week employees from each facility were given a morning treat (muffin, fruit, juice and water) and were invited to attend a training session “Developing a Culture of Excellent Customer Service” with Judith Lewis from Right Attitude Management LLC. The Customer Service Department organized the activities under the leadership of Chief Customer Service Week Kick-Off Event at One Port Center. Administrative Officer Toni P. Brown. Customer Service Coordinators Tina Petaccio, BarbaraRyan Myers-Peterson and Laura Sadler Hunter worked collaboratively on the event planning and implementation. Printing Services staff, some bridge ops staff and the Mail Room staff also provided support. Below is a chart of employees who attended the customer service training and employee feedback from a survey completed by attendees at the end of the special training. COMMUNITY Colorful Murals Celebrate the Community, Pay Homage to Past and Present Bridge Workers Two new murals, which adorn the walls of the 5th Street Vehicular and Pedestrian Tunnels located beneath the Ben Franklin Bridge, were unveiled during a dedication ceremony on Saturday, November 3, 2018. Vehicular tunnel tour with the muralist Mat Tomezsko The public was invited to see the artwork up close during the event, which was held at 5th and Race Streets in downtown Philadelphia. The murals were created in partnership with Mural Arts Philadelphia and were commissioned from local artists Brad Carney, Melissa Mandel and Mat Tomeszko. Carney and Mandel collaborated on a detailed whimsical design for the pedestrian tunnel, which occupies two 1,000 square foot areas, while Tomezsko created a 1,500 square foot colorful, symmetrical mural for the vehicular tunnel. The murals serve as visual enhancements for the surrounding community and utilize art to craft a better transportation experience for pedestrians, cyclists and motorists alike. The designs also pay homage to past and present behind-the-scenes bridge workers, celebrate the varied communities linked by DRPA bridges and promote the Authority’s mission of stewardship, service and community. The family-friendly event featured food vendors, face painting and a performance by the West Powelton Steppers. Thousands Trek Across the Ben Franklin Bridge for a Good Cause The Delaware River Port Authority was a proud host as thousands of runners and walkers made their way across the Ben Franklin Bridge on Sunday, November 4, 2018 for a charitable cause. More than 2,300 runners competed in the annual Cooper Norcross Run the Bridge 10K charity event. There was also a two-mile walk across the bridge, as well as a kids fun run. The charity event benefits the Larc School, a non-profit special education school in Bellmawr, New Jersey serving students with a wide range of moderate to severe disabilities. Larc offers programs for students ages 3 to 21, with services provided at no cost to families. AROUND THE AUTHORITY DRPA Participates in National Traffic Incident Response Awareness Week The Authority, in coordination with the Delaware Valley Regional Planning Commission (DVRPC), joined forces with several other transportation agencies to participate in National Traffic Incident Response Awareness Week. The goal of the campaign, which ran from November 11th-17th, was to raise awareness about the dangers emergency responders face at traffic incidents and remind drivers to move over and slow down to protect emergency responders (law enforcement, EMS, fire, public works, tow, etc.). Employee Attendance at the 2018 “We Care” Health Fairs at DRPA & PATCO Broke Last Year’s Record I am proud to announce that last year’s attendance record was broken at the four (4) October 2018 “We Care” Health Fairs hosted by the Benefits Administration Department. With support from our community, we exceeded our goal of 365 attendees. A total of 368 DRPA and PATCO employees attended our two (2) evening and two (2) daytime health fairs. A record number of flu shots were also administered. The annual health fairs are funded through AmeriHealth Wellness Funds. Attendees were able to assess their health with screenings such as blood pressure readings, body mass index, cholesterol and glucose checks, Dermascan, a screening that can show signs of sun damage, and a cooking demonstration. This year’s enhancements included vision testing, juicing as part of the cooking demonstration, blood typing and two (2) massage chairs. For the first time, for the convenience of their members, we also had representatives from the IUOE Local Union #542 and the Teamsters. A nutritionist was present with wellness ideas. Attendees could visit with VOYA and AFLAC representatives, and speak with staff from our healthcare vendors, AmeriHealth