REQUEST FOR PROPOSAL FOR TRANSIT OPERATIONS AND MAINTENANCE SERVICES Solano County Transit (SolTrans) Vallejo, California SOLICITATION NO. 2019-RFP-05 PROPOSALS DUE December 18, 2019 ISSUED FOR SOLICITATION October 18, 2019 TABLE OF CONTENTS I. NOTICE TO CONTRACTORS ....................................................................................iv A. Obtaining Documents .....................................................................................iv B. Validity of Proposals .......................................................................................iv C. Pre-Proposal Conference ...............................................................................iv D. Proposal Inquiries and Contacts .....................................................................iv E. Equal Employment Opportunity and DBE/SBE Requirements........................ v SECTION 1. GENERAL INFORMATION .......................................................................... 6 1.1 PROCURING AGENCY AND PROJECT MANAGER ....................................... 6 1.2 GENERAL OVERVIEW..................................................................................... 6 1.3 ORGANIZATION OF THE RFP ........................................................................ 7 1.4 SOLTRANS’ RIGHTS ...................................................................................... 7 1.5 PROPOSERS’ RESPONSIBILITIES ................................................................. 8 1.6 CONSEQUENCE OF SUBMISSION OF PROPOSAL ...................................... 9 1.7 COST OF SUBMITTING PROPOSALS ......................................................... 10 SECTION 2. BACKGROUND......................................................................................... 11 2.1 AGENCY DESCRIPTION ............................................................................... 11 2.2 PROJECT DESCRIPTION ............................................................................. 12 SECTION 3. SCHEDULE AND SUBMITTAL INSTRUCTIONS ....................................... 14 3.1 SCHEDULE ................................................................................................... 14 3.2 DUE DATE AND PROPOSAL SUBMISSION ................................................. 14 3.3 PROPOSAL PACKAGING REQUIREMENTS ................................................ 14 3.4 PRE-PROPOSAL CONFERENCE ................................................................. 15 3.5 PROPOSER COMMUNICATIONS AND REQUESTS .................................... 16 3.6 ADDENDA TO RFP........................................................................................ 16 3.7 CONDITIONS, EXCEPTIONS, RESERVATIONS OR UNDERSTANDINGS .... 17 3.8 MODIFICATION OR WITHDRAWAL OF PROPOSALS.................................. 17 3.9 CALIFORNIA LABOR CODE ......................................................................... 18 3.10 ACCURACY IN REPORTING REQUESTED INFORMATION ......................... 18 SECTION 4. PROPOSAL REQUIREMENTS .................................................................. 19 4.1 PERFORMANCE REQUIREMENT ................................................................. 19 4.2 PROPOSAL FORMAT, PAGE LIMITATION, AND CONTENT ........................ 19 4.3 TECHNICAL PROPOSAL REQUIREMENTS ................................................. 19 4.4 PROPOSER QUALIFICATIONS STATEMENT ............................................... 20 4.5 IMPLEMENTATION PROGRAM .................................................................... 20 4.5.1 Management Plan .............................................................................. 21 4.5.2 Operations Plan .................................................................................. 22 2019-RFP-05 Transit Operations and Maintenance Services RFP Page 1 4.5.3 Vehicle and Shop Equipment Maintenance Plan ............................... 25 4.5.4 Facilities Maintenance Plans .............................................................. 26 4.5.5 Safety Plan ......................................................................................... 26 4.5.6 Training Program ................................................................................ 27 4.5.7 Transition and Start-Up Plan .............................................................. 29 4.5.8 Hiring of Employees ........................................................................... 29 4.5.9 Job Classification and Wage Scales and Fringe Benefits .................. 31 4.6 PRICE PROPOSAL REQUIREMENTS ........................................................... 31 4.7 INSURANCE.................................................................................................. 31 4.8 PERFORMANCE BOND ................................................................................ 32 4.9 WILLINGNESS TO ACCEPT PROPOSED ARRANGEMENTS ....................... 32 SECTION 5. PROPOSAL EVALUATION AND SELECTION PROCEDURES .................. 33 5.1 PROPOSAL EVALUATION, NEGOTIATION AND SELECTION ..................... 33 5.2 OPENING OF PROPOSALS .......................................................................... 34 5.3 EVALUATION COMMITTEE .......................................................................... 34 5.4 DETERMINATION OF RESPONSIVENESS ................................................... 34 5.5 DETERMINATION OF RESPONSIBLE PROPOSERS .................................... 35 5.6 PROPOSAL EVALUATION CRITERIA ........................................................... 36 5.7 EVALUATION PROCEDURES ....................................................................... 38 5.8 BEST AND FINAL OFFERS (BAFO) ............................................................... 40 5.9 CONFIDENTIALITY OF PROPOSALS ........................................................... 41 5.10 RESPONSE TO PROPOSALS ....................................................................... 41 SECTION 6. PROTEST PROCEDURES ......................................................................... 44 6.1 OVERVIEW .................................................................................................... 44 6.2 PURPOSE ..................................................................................................... 44 6.3 GENERAL ...................................................................................................... 44 6.4 DEFINITIONS ................................................................................................ 44 6.5 PROTEST PROCEDURES ............................................................................. 45 APPENDIX A. SCOPE OF WORK .................................................................................. 48 APPENDIX B. REQUIRED FORMS ................................................................................ 49 Appendix B.1. Request for Pre-Offer Clarification or Change ....................................... 49 Appendix B.2. Acknowledgement of Addenda ............................................................. 50 Appendix B.3. Lobbying Certification ........................................................................... 51 Appendix B.4. Non-Collusion Affidavit .......................................................................... 52 Appendix B.5. Debarment and Suspension Certification .............................................. 53 Appendix B.6. Certification Regarding Alcohol Misuse and Prohibited Drug Use ........ 54 Appendix B.7. Form for Proposal Deviation .................................................................. 55 Appendix B.8. Pricing Schedule ................................................................................... 56 2019-RFP-05 Transit Operations and Maintenance Services RFP Page 2 Appendix B.9 Offer........................................................................................................ 59 APPENDIX C. SOLTRANS REFERENCE LISTS ............................................................ 60 Appendix C.1 SolTrans Revenue and Non-Revenue Fleet as of October 2019. ........... 60 Appendix C.2. SolTrans Provided Transit Technologies and Systems ......................... 62 Appendix C.3. SolTrans ADA Paratransit Riders Guide ................................................ 63 Appendix C.4. SolTrans Transit System Map ............................................................... 64 APPENDIX D. SAMPLE CONTRACT ............................................................................. 65 2019-RFP-05 Transit Operations and Maintenance Services RFP Page 3 I. NOTICE TO CONTRACTORS NOTICE IS GIVEN that sealed proposals are requested by Solano County Transit, (SolTrans), a Joint Powers Authority, for Transit Operations and Maintenance Services. All proposals shall be submitted in response to the conditions of this REQUEST FOR PROPOSALS for Transit Operations and Maintenance Services (hereinafter referred to as RFP), dated October 18, 2019, said RFP being on file in the offices of SolTrans located at 311 Sacramento Street, Vallejo, California, 94590. Proposals must be contained in sealed envelopes and appropriately labeled as described in the Section entitled Schedule and Submittal Instructions. Proposals must be received at the offices of SolTrans, on or before December 18, 2019 at 4:00p.m. Pacific Standard Time. Proposals received after December 18, 2019 at 4:00p.m. Pacific Standard Time may be returned unopened. A. Obtaining Documents Proposal documents may be obtained electronically at: soltrans.org/more/resources/doing-business-with-SolTrans/procurements B. Validity