CITY OF EMERYVILLE MEMORANDUM TO: Mayor and City Council FROM: Sabrina Landreth, City Manager SUBJECT: Progress Report – October 2014 The following provides the City Council and staff with a summary of the activities of each department for the prior month. CITY MANAGER / CITY CLERK 1. On October 23rd, the City Manager’s Office hosted an event called, “Coffee with the City Manager”. The purpose of the event is to enable conversations with residents and businesses in Emeryville to discuss a topic of their choice. The events are open to all members of the public and will continue into 2015. 2. The City Clerk and City Manager’s Office continued to do non-partisan outreach throughout October around Emeryville’s HOA’s about Measure U & V. The League of Women’s Voters was a part of the outreach to inform the public about other ballot initiatives and to register voters. 3. 25 reports from the public were logged in through the Report a Concern link via the City’s Website. MEMORANDUM DATE: November 7, 22014 TO: Sabrina Landreth, City Manager FROM: Human Resources Department SUBJECT: October Progress Report HUMAN RESOURCES DEPARTMENT 1. Labor Relations: The successor negotiations with the Emeryville Police Officers’ Association continued in September. There are currently no grievances. 2. Workers’ Compensation: There were four (4) ‘on-the-job’ injuries/incidents reported during the month of October. Two (2) were ‘Lost Time’ and two (2) were ‘Medical Only.’ As of September 30, 2014, the City/MESA had forty-four (44) open workers’ compensation claims (44 indemnity claims and 0 medical only claims). Of the 44 indemnity files, 17 (39%) are Future Medical claims. Of the 17 future medical claims, 13 (77%) belong to former and/or retired employees. Of the remaining 27 open indemnity files, 11 (41%) belong to retired or former employees. Therefore, out of 44 open indemnity files, a total of 24 files (55%) belong to retired or former employees. In the month of September, the City/MESA paid $38,256 (rounded) in workers’ compensation benefits, with the following breakdown: September Workers’ Compensation Benefits Status Benefits* Salary Continuation** Total by Status Former/Retired $ 9,099.01 $ $ 9,099.01 Current $ 10,052.93 $ 19,104.18 $ 29,157.11 TOTAL $ 19,151.94 $ 19,104.18 $ 38,256.12 * Medical, permanent, legal and/or equipment accommodation costs. ** Income replacement: $1,671.08 for miscellaneous employees, $17,433.10 for Safety employees. 3. Benefits: Staff continues to assist employees in completing their Dependent Verification (DEV) as required by CalPERS. The CalPERS Dependent Verification began June 2014 and will continue through December 2014. New hire orientations were administered for our Public Works, Police and Community Services Departments. Staff processed seven (7) new hires, one (1) service retirement and four (4) separations. The Open Enrollment period for employees to make changes to their health care is from September 15th to October 10th. HR staff has been diligently informing staff about the changes, holding “lunch and learns” and processing health care transactions. 4. Health & Safety: HR will be kicking off the City’s new Wellness Program for City staff with a Lunch and Learn on December 3rd. Dr. Will Zahn from the Northern California Functional Restoration Program here in Emeryville will be our presenter. Staff is continuing to meet with Bob Baker from Emeryville Sports Physical Therapy and other vendors in the City to develop a vision for our Wellness Program. As required by OSHA’s ATD (Aerosol Transmissible Disease) Standard, staff helped coordinate for the Emeryville Occupational Medical Center to Human Resources Department Progress Report –October 2014 Page 2 of 2 be onsite at the Police Department on November 18th, 19th and 20th to administer flu shots to the police officers. Staff arranged for the purchase of ergonomic equipment for one employee. Staff has completed writing of the City’s Emergency Operations Plan and will begin printing, distributing and training on the plan in the next few months. 5. Recruitments: Oral interviews for the Office Assistant II –Confidential and Office Assistant II Permanent Part Time were held on October 1st and October 2nd. An Eligibility List was established and forwarded to the respective Department Heads. Oral interviews for Recreation Supervisor were held on October 29th. An Eligibility List was established and forwarded to the Community Services Director. Associate Civil Engineer opened on October 6th and closed on October 31st. The recruitment for a new Community Services Director was launched on October 28th and is scheduled to close on November 21st. 6. Training and Development (City-wide): 7. Employee Recognition: At the September 1st Council meeting, Alison Burnor was recognized as the Employee of the Quarter. She received a plaque, will have her photo displayed at City Hall and will receive other recognition awards. The Recognition Committee convened on September 10th to debrief the annual Employee Recognition Event held on August 20th and the plan an employee potluck (October 22nd at the Fire Station) and the Holiday Party (December 18th). 8. Human Resources Staff: Three Human Resources staff members attended an all-day training on Employee Relations on October 16, 2014. One staff member attended, also on October 16th, an ABAG Symposium to commemorate the 25th anniversary of the Loma Prieta Earthquake and to support building future resilience in the Bay Area. Staff continues to work on updating many of the Human Resources related Administrative Instructions. 9. City Hall Information Desk: There were 265 visitors to City Hall in October. The highest volume of visitors was for the Business License/Tax counter in Finance (68). CITY OF EMERYVILLE FINANCE DEPARTMENT “We provide High Quality Support and Services” DATE: November 6, 2014 TO: Sabrina Landreth, City Manager FROM: Maria Öberg, Finance Director Michelle Strawson O’Hara, Accounting Supervisor SUBJECT: October 2014 Progress Report ____________________________________________________________________________ Financial Performance Review of Top Five Revenues – October reflects the first three month’s collections of fiscal year 2014-15 as there is typically a 30-day delay in remittances. Sales taxes reflect a decrease of $114k or 14.7% over prior year primarily due to lower monthly advances. The majority of the Business License tax revenue is collected with the annual renewals due March 1, 2015. However, there are quarterly renewals and new businesses that are processed throughout the year. Business License collections for the first four months of the year of $144k are 108% greater than prior year. Transient Occupancy Tax (TOT) collections of $1.7M show TOT has increased 11% over last year’s total. Utility Users Tax reflects a decrease of $27k or 3.5% over the prior year and Card Room Tax revenue is relatively flat at $604k compared with the prior year total of $582k. CITY OF EMERYVILLE TOP 5 COMPARATIVE REVENUE ANALYSIS Fiscal Year to Date Receipts through October 31, 2014 and October 31, 2013 FY 14-15 vs. FY FY2014-15 % of 13-14 REVENUE TYPE BUDGET CURRENT YTD Budget FY 2013-14 YTD INCR/(DECR) PERCENT SALES TAX* $ 7,743,860 $ 663,128 8.6% $ 777,360 $ (114,232) -14.7% BUSINESS LICENSE TAX $ 4,936,700 $ 144,067 2.9% $ 69,106 $ 74,961 108.5% TRANSIENT OCCUPANCY TAX $ 5,171,400 $ 1,679,332 32.5% $ 1,511,546 $ 167,787 11.1% UTILITY USERS TAX $ 2,929,000 $ 738,970 25.2% $ 765,510 $ (26,540) -3.5% CARD ROOM TAX $ 2,300,000 $ 603,690 26.2% $ 582,307 $ 21,383 3.7% Total $ 23,080,960 $ 3,829,187 16.6% $ 3,705,829 $ 123,358 3.3% * Sales Tax Remittances from the State have an approximate two month time lag. For example, the receipts through October 2014 above reflect Sales Tax Advances through August 2014 only. Finance Department Progress Report – October 2014 Page 2 of 4 Fiscal Year End Audit Auditors from Lance, Soll & Lunghard were onsite during the week of October 20th to complete the annual financial audit field work. There were no significant findings or audit differences noted. The draft FY2013-14 Comprehensive Annual Financial Report (CAFR) is expected to be available during November. Finance anticipates presenting this to the Finance Advisory Committee on December 4th and to City Council on December 16th, 2014. Update on Redevelopment Dissolution Staff submitted the 2014-15B ROPS (Recognized Obligations Payment Schedule) to the Department of Finance and the Alameda County Auditor-Controller’s office on September 30, 2014. The total amount of enforceable obligations is $14.7 million. There is a prior period adjustment of $1.6 million and $1.4 million will come from reserves, so the adjusted request from RPTTF funds is $11.7 million. The Alameda County Auditor-Controller’s office had no adjustments to the ROPS. The Department of Finance requested information after its self- imposed deadline so while staff has submitted the requested information, no changes will be made to the ROPS as it became effective on October 8, 2014. Finance Department Progress Report – October 2014 Page 3 of 4 Business Licenses Tables showing recently licensed businesses and closed businesses are provided below. NEW BUSINESS REGISTRATIONS Business Name Address Business Type Date Established INTERVAL DESIGN 1500 PARK AVE, #213 GRAPHIC ARTIST 1/1/15 DAVID E. CHOPP CPA 5901 CHRISTIE AVE, #205 ACCOUNTING SERVICES 11/10/14 USA CARS GROUP 8 ADMIRAL DR WHOLESALE AUTO DEALER 11/1/14 CERTIFIED TAX ADVISORS 5901 CHRISTIE AVE, #402 TAX SERVICES 10/30/14