Inland Wetlands Agency August 12, 2020, 6:30 PM Virtual Meeting | https://mansfieldct.org/video Mansfield, CT Page SPECIAL MEETING AGENDA The Packet for this meeting is available at https://mansfield.civicweb.net/Portal/MeetingInformation.aspx?Org=Cal&Id=344. CHANGES TO MEETING PROCEDURES DUE TO COVID-19 In accordance with Governor Lamont's Executive Order 7B and social distancing guidelines recommended by the CDC to slow community spread of COVID-19, this meeting is physically closed to the public. The public may view the meeting live at https://mansfieldct.gov/video or on Charter Spectrum Cable Channel 191 (the website is recommended as it is a higher image clarity). A recording of the meeting will be available at that website as well for 12 months. Public Comment will be accepted by email at [email protected] or by USPS mail care of the Mansfield Department of Planning and Development, 4 South Eagleville Road, Mansfield, CT 06268 and must be received by 9:00 a.m. on the day of the meeting to be included in an updated meeting packet. Public comment received after this time will be shared at the next meeting. 1. CALL TO ORDER AND ROLL CALL 2. OLD BUSINESS A. W1614-Application of Haven Campus Communities for the 3 - 63 construction of a mixed-use development consisting of seven new buildings with a five-story parking deck, paved parking areas and associated amenities. The parcels are located at 1753, 1733, and 1717 Storrs Road (Assessor’s Parcel IDs 8.15.8, 8.15.9, and 8.15.10). MOVE to authorize staff to engage the services of _________to provide independent review of the application. Pursuant to 8.6 of Mansfield's Inland Wetlands Regulations, fees incurred for this review will be the responsibility of the applicant and a deposit in the amount of the estimated cost shall be received prior to issuance of a notice to proceed. W1614 Technical Consultants Request for Proposals W1614 Land Tech Proposal W1614 LandTech Resumes W1614 CHA Proposal W1614 CHA Resumes W1614 Trinkhaus Proposal W1614 Trinkhaus Resume Page 1 of 63 W1614- Memo Regarding Consultant Selection 08-10-2020 3. NEW BUSINESS 4. OTHER COMMUNICATIONS AND BILLS 5. REPORTS FROM OFFICERS AND COMMITTEES 6. ADJOURNMENT Page 2 of 63 The Town of Mansfield is seeking proposals to provide technical review of an Inland Wetlands License Application submitted by Haven Campus Communities for the construction of a mixed-use development consisting of seven new buildings with a five-story parking deck, paved parking areas, and associated site amenities. The parcels are located at 1753, 1733, and 1717 Storrs Road (Assessor’s Parcel IDs 8.15.8, 8.15.9, and 8.15.10). The estimated project schedule is detailed below. All proposals must be emailed to [email protected] no later than noon on Thursday, July 30, 2020. Includes review of wetlands delineation, wetlands reports, site plans, drainage report and other application materials. Application materials can be downloaded at this link. Conduct site visit to observe upland and wetland/watercourse conditions. Prepare comment letter based on application review and site visit. Comments shall address the potential of significant impact to the wetlands and adjacent vernal pool from the proposed regulated activities as defined by the Mansfield Inland Wetland and Watercourses Regulations. A complete review of this project will include reviewing the on-site stormwater management system as it relates to wetland impact. Coordinate with applicant and staff as needed during plan review phase. This coordination may include telephone calls, emails/other digital communication, and in-person or virtual meetings. Attend meeting(s) with staff and applicant to review comments and answer questions. If needed, prepare a comment letter to the Agency with findings and recommendations based on the applicant’s revised plans and response to plan review comments. Attend Inland Wetlands Agency Public Hearing(s). Attendance will include presentation of findings and recommendations and providing additional technical assistance to the Agency in its evaluation of the applicant’s presentation. The primary staff liaison for the project will be Jennifer Kaufman, AICP, Senior Planner/Inland Wetlands Agent. Page 3 of 63 Interested consultants should submit proposals containing the following information by email to [email protected] by 12:00 p.m. by Thursday, July 30, 2020: Project approach Cost Estimate (Please use the format below) List of staff that will be performing the work and their hourly rates Qualifications of staff that will perform the work1 Examples of similar work performed2 References3 Questions regarding the RFP should be directed to staff at the above email address. Task Hours Rate Travel Expenses Total Application Review Personnel Comment Letter Personnel Response Letter Personnel Staff/Applicant Meeting Personnel IWA Meeting Personnel Hourly Rate for Additional Services Total: The following schedule has been established based on statutory timeframes for review of applications and is subject to change as the project progresses. Date Task July 30, 2020 (12 pm) Proposals Due August 3, 2020 IWA selects consultant and schedules a public hearing. 1 Only needed for staff and sub-consultants whose qualifications were not previously submitted in response to the RFQ 2 Only needed for Only needed for staff and sub-consultants whose qualifications were not previously submitted in response to the RFQ 3 Only needed for sub-consultants whose references were not previously submitted in response to the RFQ Page 4 of 63 August 4-7, 2020 Contract Execution. A copy of the Town’s standard professional services agreement and insurance requirements are attached to this RFP. August 10-21, 2020 Site Visit and Application Review August 24, 2020 Consultant submits comment and recommendation report September 3, 2020 Applicant responds to consultant review (if needed) September 11, 2020 Consultant submits revised recommendation report (if needed) October 5, 2020 Public Hearing Opens (tentative). Consultant representative to present findings/recommendations and answer questions from the Agency The following criteria will be used to evaluate responses to the RFP: The background, education, qualifications and relevant experience of the team assigned to this contract, especially those of the day-to-day project manager, licensed engineers, soil scientists, and wetland ecologists. Key staff must have and maintain all applicable Connecticut licenses, including but not limited to: Professional Engineer, Registered Soil Scientist, Certified Professional Wetland Scientist, and Landscape Architect. Cost of services. Page 5 of 63 TOWN OF MANSFIELD AGREEMENT FOR PROFESSIONAL SERVICES This agreement made on _____________________________, 20____ between the Town of Mansfield, a municipal corporation chartered under the laws of the State of Connecticut (hereinafter referred to as “the Town”), and __________________________________________, an Independent Contractor (hereinafter referred to as “the Independent Contractor”). The Independent Contractor is identified as follows: Name: _______________________________________________________________ Type of Entity: ______ Individual ______ Sole Proprietorship ______ Partnership ______ Corporation Address: _____________________________________________________________________ City/State/Zip: _________________________________________________________________ Business Telephone: _______________________ Fax #: ______________________________ Social Security Number or Employer Identification Number: ____________________________ In consideration of the promises and mutual covenants and agreements contained herein, the parties agree as follows: Services To Be Performed. The Independent Contractor agrees to perform the following services for the Town: ___________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Term of Agreement. The services called for under this agreement will commence on _____________________________ and terminate on ________________________. Technical Direction. The Independent Contractor will receive technical direction only from _______________________________ or his/her designee, as authorized in writing. Page 6 of 63 Terms of Payment. The Town will pay the Independent Contractor according to the following terms and conditions: ___________________________________________________________ _____________________________________________________________________________. Invoices. The Independent Contractor will submit to the Town invoices for all services performed. Reimbursement of Expenses. The Town will not be liable to the Independent Contractor for any expenses paid or incurred by the Independent Contractor unless otherwise agreed to in writing. Assistants. The Independent Contractor, at the Independent Contractor’s expense, may employ such assistants as the Independent Contractor deems appropriate to carry out this Agreement. The Independent Contractor will be responsible for paying such assistants, as well as any expense attributable to such assistants, including income taxes, Social Security taxes, Unemployment Insurance and Workers’ Compensation insurance. Federal, State and Local Payroll Taxes. Federal, state, and local income and payroll taxes of any