EMPLOYEE HANDBOOK FOR STAFF TABLE OF CONTENTS About The University ........................................................................................................ 4 Introduction ........................................................................................................................ 6 WORKPLACE CONDUCT ................................................................................................. 7 Attendance (Absenteeism, Tardiness, and Job Abandonment) ..........................................7 Business Conduct .................................................................................................................... 10 Equal Employment Opportunity (EEO) .................................................................................. 17 Nepotism ...................................................................................................................................19 Personal Business, Visitors, and Pets .................................................................................. 21 Smoking/Nonsmoking ............................................................................................................. 21 Social Media .............................................................................................................................. 22 Solicitations ............................................................................................................................. 24 Substance Abuse ..................................................................................................................... 25 Treatment Of Confidential Information .................................................................................. 27 University Policy on Harassment, Discrimination & Sexual Misconduct1 ........................ 33 I. Introduction ........................................................................................................................ 33 IV. Sexual Misconduct and Definitions .............................................................................. 34 V. Consent ............................................................................................................................. 37 VII. Important Principles ...................................................................................................... 42 VIII. Prevention and Education Programs ......................................................................... 48 IX. Administrative Resolution of Complaints .................................................................... 48 No Trespass/ Ban Policy ......................................................................................................... 67 TIME OFF .......................................................................................................................... 69 Bereavement Leave ................................................................................................................. 69 Blood Donation Leave ............................................................................................................. 71 FMLA ..........................................................................................................................................72 Jury Duty ...................................................................................................................................77 Medical Leave Of Absence (MLOA) ....................................................................................... 78 Military Leave ............................................................................................................................ 80 Parental Leave .......................................................................................................................... 80 Personal Holidays .................................................................................................................... 83 Personal Leave Of Absence.................................................................................................... 85 School Visitation ...................................................................................................................... 87 Short-Term Disability ............................................................................................................... 88 Long-Term Disability ............................................................................................................... 91 Sick Leave ................................................................................................................................. 93 University Holidays .................................................................................................................. 96 Vacation .....................................................................................................................................97 Victims’ Economic Security And Safety Leave (VESSA) .................................................. 101 Employee Handbook – Staff (February 2020) Page 2 MISCELLANEOUS ......................................................................................................... 105 Americans with Disabilities Act (ADA) ................................................................................ 105 Compensable Time, Record-Keeping, and Tracking Absences ....................................... 105 Benefits Eligibility & Dependent Coverage ......................................................................... 108 Employee Work Schedules ................................................................................................... 109 Employee Access To Personnel Records ........................................................................... 110 Flexible Work Arrangements ................................................................................................ 112 Identification Card .................................................................................................................. 114 Information Systems .............................................................................................................. 114 Inventions, Discoveries, And Software ............................................................................... 114 Monthly Absence Reporting_ ............................................................................................... 116 Probationary Period ............................................................................................................... 117 Progressive Corrective Action ............................................................................................. 117 Termination Of Employment ................................................................................................. 119 Layoff ....................................................................................................................................... 124 Unscheduled Closings .......................................................................................................... 126 Workers Compensation ......................................................................................................... 127 Talent Acquisition ............................................................................................................................ 128 Reference and Background Checks .................................................................................... 138 Sponsorship of Foreign Nationals ....................................................................................... 143 Staff and faculty assistance program (SFAP) .................................................................... 145 Acknowledgement ......................................................................................................... 147 Employee Handbook – Staff (February 2020) Page 3 Motto BOUT HE NIVERSITY Crescat scientia; vita excolatur A T U Let knowledge grow from more to more; and so be human life enriched Working at the University of Chicago is a unique and enriching experience. The University of Chicago is one of the world’s great First Classes intellectual communities with professional museums, theaters, 1892 concerts, and lectures. Located in the community of Hyde Park Founder on Chicago’s South Side, just 15 minutes from the city center, the John D. Rockefeller University of Chicago is uniquely positioned to contribute to, and draw from, the strength and diversity of this world-class Students metropolis. We also have made an unforgettable mark on the 5,971 Undergraduate Students world at large. 10,045 Graduate, Professional, and Other Students Our faculty and students are pioneers, discoverers, teachers, scholars, and change agents. We ask tough questions and Faculty & Staff 2,350 Faculty and Other Academic pursue knowledge with rigor because we believe in the power of Personnel ideas. Committed to scholarship of the highest order, our faculty 90 Nobel Prize Winners, including 6 has made major contributions to existing bodies of knowledge current faculty and to the creation of new fields of study. REM sleep was discovered and carbon 14 dating was developed here. Our Research scientists laid the mathematical foundations of genetic evolution; Manager of Argonne National Laboratory executed the first controlled, self-sustaining nuclear chain and Fermi National Accelerator (in reaction; conceived the study of black holes; and performed the partnership) Affiliated with the Marine Biological nation’s first