November 29, 2012 Dear BSC Staffer: Welcome to the Bluefield State College family! I’m delighted that you have decided to join the college as an employee and pursue your professional growth with us. The BSC Staff Employee Handbook is provided to assist you in your understanding of the rights, privileges, and expectations of our employees, and to serve as a source of reference for you. As a member of the College family, you have become part of a proud tradition that spans well over a century. This College has a rich heritage of preparing leaders who make a positive difference on their community, state, nation and world. Throughout the year, a variety of educational, cultural, entertainment and athletic events are presented at the College. As President, I encourage you to take advantage of these opportunities for professional growth, and your attendance and participation is welcomed. Thank you for contributing your time, talent, and energy to Bluefield State College. I look forward to meeting you personally. Sincerely, Dr. Marsha V. Krotseng President 1 Handbook Receipt The Staff Employee Handbook is not an implied or expressed employment contract. The provisions of this handbook are guidelines rather than policies, and Bluefield State College reserves the right to depart from such guidelines where circumstances warrant. Existing policy and law will prevail over any inadvertent errors in the following text. GUIDELINES OUTLINED IN THIS HANDBOOK MAY BE CHANGED AT ANY TIME AT BLUEFIELD STATE’S DISCRETION. The duration of employment for any employee is unspecified, and is at the discretion of Bluefield State College and the employee within appropriate parameters set forth by applicable rules, policies, and laws. I acknowledge receipt of the Bluefield State College Employee Handbook. _________________________________ ______________________________ Name Date _________________________________ Name Printed Return this document to: Human Resource Office Conley Hall Room 202 Bluefield State College 219 Rock Street Bluefield, WV 24701 2 Table of Contents President’s Letter .......................................................................................................1 Handbook Receipt ......................................................................................................2 Preface ........................................................................................................................5 Introduction ................................................................................................................6 Higher Education Policy Commission .......................................................................8 Board of Governors ....................................................................................................9 Duties ......................................................................................................................9 Members ...............................................................................................................10 Organizational Chart ................................................................................................11 Section 1: Employment Policies and Procedures ....................................................13 Equal Opportunity Policy .....................................................................................13 Job Accommodation .............................................................................................13 Sexual Harassment ...............................................................................................14 Immigration Reform and Control Act of 1986 .....................................................14 Orientation ............................................................................................................15 Employment Status ...............................................................................................15 Conduct, Discipline, and Grievances ...................................................................16 Termination ..........................................................................................................18 Exit Interviews ......................................................................................................18 Performance Appraisals ........................................................................................18 Section 2: Hours of Work and Pay ..........................................................................19 Compensation .......................................................................................................19 Payday ...................................................................................................................19 Required Deductions ............................................................................................19 Optional Deductions .............................................................................................19 Section 3: Employee Responsibilities ......................................................................20 Confidentiality ......................................................................................................20 Misuse of Computing and Telecommunications Resources ...............................20 Conflict of Interest ................................................................................................20 Employee’s Personnel File ...................................................................................21 Dress and Grooming Code ...................................................................................21 Safety/Workplace Violence ..................................................................................21 Smoking/Use of Tobacco Products ......................................................................21 Drug and Alcohol Use ..........................................................................................21 Solicitation ............................................................................................................22 Parking/ID Card ....................................................................................................22 3 Lost and Found .....................................................................................................22 Section 4: Employee Benefits ..................................................................................23 Benefits .................................................................................................................23 Hospitalization ......................................................................................................23 Public Employees Insurance Agency (PEIA) Indemnity Plan .........................23 Managed Health Care Plans ..............................................................................24 Life Insurance Program Under PEIA ...................................................................24 Mountaineer Flexible Benefit Plans .....................................................................24 Section 125 Plan ...................................................................................................24 COBRA.................................................................................................................25 Retirement – TIAA-CREF ...................................................................................25 Supplemental Retirement Annuities .....................................................................25 TIAA-CREF Total Disability Insurance ..............................................................25 Workers’ Compensation .......................................................................................26 Unemployment Compensation .............................................................................26 Social Security ......................................................................................................26 West Virginia Public Employees Credit Union ...................................................27 U. S. Savings Bonds .............................................................................................27 Employee Wellness Program ...............................................................................27 Educational Opportunities ....................................................................................27 Training and Personnel Development ..................................................................28 Section 5: Employee Leave .....................................................................................29 Annual Leave ........................................................................................................29 Sick Leave ............................................................................................................30 Leave .....................................................................................................................31 Funeral Leave .......................................................................................................31 Catastrophic Leave ...............................................................................................31 Leave Without Pay ...............................................................................................32 Military Leave ......................................................................................................32 Disaster Service Leave .........................................................................................33