CITY OF CRYSTAL LAKE AGENDA CITY COUNCIL REGULAR MEETING City of Crystal Lake 100 West Woodstock Street, Crystal Lake, IL City Council Chambers December 4, 2012 7:30 p.m. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Oath of Office administered to Councilmember Cameron D. Hubbard. 5. Approval of Minutes – November 20, 2012 Regular City Council Meeting 6. Accounts Payable 7. Public Presentation The public is invited to make an issue oriented comment on any matter of public concern not otherwise on the agenda. The public comment may be no longer than 5 minutes in duration. Interrogation of the city staff, Mayor or City Council will not be allowed at this time, nor will any comment from the Council. Personal invectives against city staff or elected officials are not permitted. 8. Mayor's Report 9. Council Reports 10. Consent Agenda a. Resolution designating certain financial institutions as depositories of the City of Crystal Lake. b. Resolution to approve the City Investment Policy. 11. Milestones Therapy, 394 Federal Drive – Preliminary/Final Planned Unit Development for a medical office. 12. Menards, 4850 Cog Circle – Final Planned Unit Development Amendment for outdoor sales, storage and display for a propane fueling station. 13. 93 E. Berkshire Drive, Unit G – Use Variation and Special Use Permit for a nightclub without alcoholic beverages within the “M-PUD” zoning district. 14. 215 Union Street – Simplified Residential Variation to allow an addition to the residence to encroach into the required front setback and be as close as 10 feet from the front property line. 15. County Zoning Request, 9310 W. Route 176 – Conditional Use for the storage and light repair of commercial vehicles, equipment and recreational vehicles and allowing for the operation of trucking and landscape businesses; and variation to allow material bins to be located in yards abutting a street with a setback of zero feet. 16. Bid award and resolution authorizing execution of an agreement for ambulance replacement. 17. Bid awards and resolution authorizing execution of purchase agreements for the provision of Liquid Chlorine, Liquid Hydrofluosilicic Acid and Ortho Poly Phosphate. 18. Bid award and resolution authorizing execution of a purchase agreement for the provision of clear southern rock salt. City Council Agenda December 4, 2012 Page 2 19. Bid award and resolution authorizing execution of a service agreement for the Water & Wastewater Treatment Plant Facility Painting with a 10 percent contingency for justifiable additions. 20. Ordinance amending Chapter 226, Article I, Possession of Cannabis, of the City Code. 21. Council Inquiries and Requests 22. Adjourn to Executive Session for the purpose of discussing matters of pending and probable litigation, the sale, purchase or lease of real property, collective bargaining, and personnel. 23. Reconvene to Regular Session. 24. Adjourn If special assistance is needed in order to participate in a City of Crystal Lake public meeting, please contact Brad Mitchell, Assistant to the City Manager, at 815-459-2020, at least 24 hours prior to the meeting, if possible, to make arrangements. Agenda Item No: 4 City Council Agenda Supplement Meeting Date: December 4, 2012 Item: Swearing-in of Cameron Hubbard to fill the vacancy created by the resignation of Councilmember Carolyn Schofield. Staff Contact: Aaron T. Shepley, Mayor Background: At the November 20, 2012 City Council meeting, the City Council approved a resolution appointing Cameron D. Hubbard to fill the vacancy created by the resignation of Councilmember Carolyn Schofield. Ms. Schofield will be sworn in as a new Member of the County Board on Monday, December 3, 2012, at which time her resignation from her office as City Councilmernber will take effect. Councilmember Schofield was sworn into the office of Councilmernber on May 5, 2009, for a four-year term. Ms. Schofield's term of office runs until May 2013. Mr. Hubbard's appointment as Councilmember will run for the balance of Ms. Schofield's unexpired term. CI1Y OF CRYSTAL LAI<E OATH OF OFFICE- COUNCILMEMBER DECEMBER 4, 2012 "I DO SOLEMNLY SWEAR THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES, AND THE CONSTITUTION OF THE STATE OF ILLINOIS, AND THAT I WILL FAITHFULLY DISCHARGE THE DUTIES OF THE OFFICE OF COUNCILMEMBER TO THE BEST OF MY ABILI1Y." Cameron D. Hubbard Oath Administered by: Councilmember Mayor Aaron T. Shepley THIS SUBSBRIBED OATH IS ON FILE IN THE OFFICE OF THE CITY CLERK Agenda Item No: 1 Oa City Council Agenda Supplement Meeting Date: December 4, 2012 Bank Depositories Staff Recommendation: Adopt a resolution authorizing the annual list of approved financial institutions Staff Contact: Mark F. NanniBi, Director of Finance Background: Adoption of this resolution is merely an annual procedural requirement. This annual disclosure is presented to provide information relating to the individuals who have been designated as official signatories on the City's accounts, designated financial institutions and general fw1ctions that will be performed. This information was last reviewed by City Council in December, 2011. Attached is a resolution that discloses the banks and brokerage firms along with the designated signatories. Votes Required to Pass: Simple majority. RESOLUTION WHEREAS, the City Council of the City of Crystal Lake, McHenry County, Illinois has previously adopted a Resolution which designated certain financial institutions as depositories for City Funds and designated signatories; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL LAKE, MCHENRY COUNTY, ILLINOIS, Gary J. Mayerhofer, City Manager, Mark F. Nannini, Director of Finance, Nick Kachiroubas, City Clerk, and Laura Herrig, Assistant Finance Director of the City of Crystal Lake are hereby designated as official signatories. These signatories can conduct business at the following institutions conducting business with the City of Crystal Lake: Amalgamated Bank of Chicago, American Community Bank and Trust, Associated Bank, Bank of America, BMO Harris Bank, BMO Harris Financial Advisors, BNY Mellon, Charter One Bank, Chase Bank, Citibank, Cornerstone National Bank and Trust, Countrywide Bank, Crystal Lake Bank and Trust Company, Fifth Third Bank, LaSalle Bank, MB Financial, First Merit Bank, First Midwest Bank, First Tennessee, Golden Eagle Community Bank, Home State Bank, Key Bank, LaSalle Street Securities, Mischler Financial Group, Morgan Stanley Smith Barney, PNC Bank, Park National Bank, PMA Financial, RW Baird and Company, US Bank, Wells Fargo Bank, Wintrust Financial (Wayne Hummer Investments) and Illinois Funds. One of the aforementioned persons will initiate the tra11saction and a second person will confirm deposits and withdrawals of funds from any of the said bank accounts. The City of Crystal Lake reserves the right to conduct business with the above-mentioned institutions as determined necessary. This includes a depository account, wire transfer agreements, third party surety agreements, safekeeping agreements, collateral agreements and lockbox agreements. For the purpose of transaction clearing and safekeeping or the purchase of insured certificates of deposit, the above are authorized to act on behalf of this entity as its agent with respect to such accounts and agreements. The intent is to earn the highest returns on its investments at the lowest cost and risk. DATED this 4'11 day of December, 2012. CITY OF CRYSTAL LAKE, an Illinois Municipal Corporation, MAYOR SEAL ATTEST CITY CLERK Agenda Item No: 1 Ob City Council Agenda Supplement Meeting Date: December 4, 2012 Item: City Investment Policy Staff Recommendation: Resolution to approve the Investment Policy for the City of Crystal Lake. Staff Contact: Mark F. Nannini, Director of Finance Background: Adoption of this resolution is merely an annual procedural requirement. This annual disclosure is presented to provide information on the City's investment activities: the protection of the assets, the guidelines for cash management, safekeeping, internal controls, performance standards, collateral and investment activity reporting. This Investment Policy applies to the investment practices relating to all funds of the City of Crystal Lake except the Police Pension Fund, the Fire Pension Fund and the Public Library Fund, which are governed by the Board of Trustees of each respective fund. All financial assets of other funds, including: the General Fund, Special Revenue Funds, Capital Project Funds, Debt Service Funds, Enterprise Funds, Internal Service Funds, Trust and Agency Funds, and other funds that may be created from time to time, shall be administered in accordance with the provisions of this Policy. Recommendation Staff request approval of the Resolution by the Mayor and City Conncil. Votes Required to Pass: Simple majority. DRAfT RESOLUTION BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF CRYSTAL LAKE as follows: SECTION 1: That the Mayor and City Council hereby accept the Investment Policy of the City of Crystal Lake attached hereto and that the policy of the City of Crystal Lake shall meet or exceed standards consistent with those by the State of Illinois. DATED this 4th day of December 2012. CITY OF CRYSTAL LAKE, an Illinois Municipal Corporation BY: __~~~~--~-­ Aaron T. Shepley, Mayor ATTEST: Nick Kachiroubas, City Clerk Agenda Item No: 11 City Council Agenda Supplement Meeting Date: December 4, 2012 Item: REPORT OF THE PLANNING & ZONING COMMISSION #20 12-111 Milestones Therapy Request: Preliminary/Final