Siskiyou County Probation Department Policy Manual 805 Juvenile Lane Yreka, CA 96097 530-841-4155 Updated: December 2019 Siskiyou County Probation Department – Policy Manual Table of Contents Table of Contents .............................................................................................................ii Chief’s Preface ................................................................................................................ 1 Law Enforcement Code of Ethics: ................................................................................... 1 Mission, Vision and Values: ............................................................................................ 2 100 - Policy Manual ......................................................................................................... 3 101 - Goals and Objectives ............................................................................................. 7 102 - Organizational Values ............................................................................................ 9 103 - Policy, Procedure, and the Law............................................................................ 12 104 - Departmental Directive ......................................................................................... 13 105 - Working Hours and Off-Duty Telephone Calls ..................................................... 14 107 - Lunch and Breaks ................................................................................................ 16 108 - Sick Leave for Permanent FTE and Extra Help Employees ................................. 18 109 - Vacation, Administrative Leave, and Floating Holidays ........................................ 24 110 - Confidentiality of Case Work ................................................................................ 25 111 - Use of Private Vehicles ........................................................................................ 32 112 - Electronic Communication Usage Policy (County Policy) .................................... 33 200 - General Statement on Workload Protocol ............................................................ 41 201 - Sign-Out Board .................................................................................................... 42 202 - Desk and Office Space Areas .............................................................................. 43 203 - Personal Visits and Phone Calls .......................................................................... 44 204 - Officer of the Day Duties ...................................................................................... 45 205 - Case Notes .......................................................................................................... 46 206 - Case Files ............................................................................................................ 47 207 - Court Document Filing Deadlines......................................................................... 48 208 - Management/Supervisor Signatures on Court Documents .................................. 49 209 - Correspondences with Adjunct Agencies ............................................................. 51 210 - Other Agency Relationships ................................................................................. 52 211 - Superior Court Relations ...................................................................................... 53 212 - Relationship with Child Protective Services (CPS) and Dependent Children ....... 54 ii Siskiyou County Probation Department – Policy Manual 213 - Outside Inquiries .................................................................................................. 55 214 - Records Maintenance and Release ..................................................................... 56 216 - Destruction of Probation Files: ............................................................................. 65 217 - Use of Interns ....................................................................................................... 66 300 - Policy Statement on Scope and Authority of Probation Officers:.......................... 67 301 - Deputy Probation Officer Qualifications ............................................................... 69 302 - Job Applications and Interviews ........................................................................... 71 303 - Background Investigations ................................................................................... 72 304 - Oath of Office ....................................................................................................... 74 305 - Policy Statement on Probationary Employment Periods: ..................................... 75 306 - Driver's License .................................................................................................... 76 307 - Employee Conduct ............................................................................................... 77 308 - Intoxicants ............................................................................................................ 78 370 - Policy Statement on Promotions: ......................................................................... 79 375 - Policy Statement on Problem Resolution and Grievances: .................................. 80 380 - Policy Statement on Contracting for Services and Supplies: ............................... 81 385 - Policy Statement on Placement of Foster Children: ............................................. 82 390 - Policy Statement on Fitness for Duty: .................................................................. 83 395 - Policy Statement on Department Employee Speech, Expression and Social Networking: ................................................................................................................... 86 400 - Policy Statement on Department Dress Code: ..................................................... 87 401 - Performance Evaluations ..................................................................................... 89 407 - Policy Statement on Training Requirements: ....................................................... 90 425 - Policy Statement on Personal Vehicle Parking .................................................... 92 500 - Purchasing Policy and Procedure ........................................................................ 93 507 - Handcuffing and Restraints .................................................................................. 96 516 - Policy Statement on Taking Work Home: ............................................................. 99 520 - Policy Statement on Filing Paperwork in Case Files: ......................................... 100 527 Threats/Danger to Employees and Others ........................................................... 101 532 - Client Relationships and Prohibited Associations .............................................. 102 565 - Canines .............................................................................................................. 104 iii Siskiyou County Probation Department – Policy Manual 566 - Canine-Departmental Relations ......................................................................... 125 603 - Motor Vehicles ................................................................................................... 128 615 - Policy Statement on Media and Public Relations: .............................................. 131 606 - Cellular/Smart Phones ....................................................................................... 132 700 - Policy Statement on County Property, Equipment, and Supplies: ...................... 133 715 - Policy Statement on Radio Communications: .................................................... 134 725 - Policy Statement on Identification Cards and Badges: ....................................... 135 795 - Policy Statement on Return of Department-Issued Equipment: ......................... 136 810 - Policy Statement on Travel ................................................................................ 137 806 - On the Job Injuries and Worker's Compensation ............................................... 140 815 - Policy Statement on Out-Of-County/State Travel: .............................................. 142 820 - Staff in Need of Mental Health Assistance ......................................................... 143 828 - Work Assignments and Transfer Requests ........................................................ 145 842 - Personal Appearance Standards ....................................................................... 147 853 - Employee Speech, Expression and Social Networking ...................................... 149 905 - Policy Statement on Use of Force for Field Officers: .......................................... 154 910 – Firearms ............................................................................................................ 158 915 – Search and Seizure ........................................................................................... 184 920 – Forced Entry ...................................................................................................... 186 925 – Handcuffs .......................................................................................................... 187 930 – Transporting in Custody .................................................................................... 188 935 – Use of Body Armor ...........................................................................................