With the compliments of Mark Malloch Brown Administrator 13 October, 2000 Dear Mr. Secretary-General, Support for UN reform at Country Level Attached please find the original signed letter, a copy of which had been earlier transmitted to you. Regards. Mr. Kofi Annan Secretary-General United Nations United Nations Development Programme, One United Nations Plaza, New York, NY 10017 97001 UNITED NATIONS Office of the U.N. Resident Coordinator United Republic of Tanzania ORG 130/3/UN-UNDAF 5 March 2001 Dear Mr. Annan, Support for UN Reform at Country Level We, the members of the UN Country Management Team in Tanzania, are writing to you to ask for your assistance. We have just finished the UNDAF for Tanzania. Through the CCA and UNDAF processes, we have come to a common understanding of poverty in Tanzania, in all of its complexity. We have been able to link our CCA and UNDAF processes to nationally owned and led processes, thereby strengthening capacity for the national processes, and ensuring that our UNDAF does reflect national priorities. Further, we have identified from the national poverty reduction priorities, those strategies where the UN System has some comparative advantage, and where, by working together, we can make much greater impact than working alone. We would therefore like to commend you for having introduced these processes, as part of your efforts to drive UN Reform. We are now preparing to move to the next stage of the reform process, where we develop and implement "UN" programs in those priority areas. Working together in a coordinated way has many clear benefits, most importantly in terms of greater impact on poverty. However, it also carries with it costs in terms of greater investment of staff time. Preparing the UNDAF took a lot of staff time, but as we move into UN programs, the demand for staff time for coordination will be even greater. We therefore need your help with three things. Mr Kofi A. Annan Secretary General United Nations New York Through: Ms Louise Frechette Deputy Secretary-General United Nations, New York Mr Mark Malloch Brown Chair of the UN Development Group UNDP, New York Matasalamat Mansion, Zanaki Street / Samora Avenue, P.O. Box 9182, Dar es Salaam, TANZANIA. Tel: (««H6-HW3-or 36834/5 • Cable Address: UNDEVPRO DAR ES SALAAM • Telex: 41284 • Fax:4255-54 V16T48-• Internerfo tza@undporg Tel. 255-022-2112799, 2112800 Fax. '255-022-2113272 Firstly, we need "real" recognition by the Agencies that this is the way we are going to work in future, and therefore that the resources required to support coordination activities need to be provided as legitimate budget items, not only for UNDP, but for all agencies which participate at the field level in the CCA/UNDAF and UN Program process. Each agency field office should have a small budget to support UN coordination, so that they can fully participate in, and feel ownership of, the process. A UN Program Co-ordination officer post could be cost shared in larger duty stations, where the demands of coordination of UN programs require the full time attention of an experienced UN program officer. In Tanzania this need is recognized and supported in principle by all 12 agencies present, but only the four organisations of the UNDO Executive Committee (UNDP, UNICEF, WFP and UNFPA) are currently able to contribute, which makes the cost per agency prohibitive. All of the agencies are able to contribute to a security officer, as this is mandated by their respective Headquarters. Secondly, we urgently need new mechanisms to allow us to work together easily. Our current rules and procedures do not facilitate rationalisation of resources, and often work against us. Thirdly, we need assessment systems that not only recognize participation in UN coordinated activities as legitimate use of time, but positively reward strong UN team participation. Our current systems focus exclusively on the achievement of agency goals and objectives, and time spent on UN coordination is not assessed at all, or in worst cases, regarded as a waste of time. In summary, we feel that we need intensified support from all Agency Headquarters for UN Reform at the Country Level to move to the next stage, and we hope that you might be able to raise the issue in the appropriate forum. With our very best regards, Representative WPP Representath Teferi Seyoum Nicole Menage FAO Representative WHO RepVesjatawe Sulayman M'Boob Dr Wedson Mwambazi UNIpO Representative CR Representative UNESCO Ag Representative elix Ugbor ion Kamara Moji Okuribido-Seriki : Country Director IMF Resident Representativmath e /UNDP DepytylTlepr^sentative James W. Adams Tsidi Tsikata ' ' Inyang Ebong-Harstrup c.c. UN Agency Headquarters THE SECRETARY-GENERAL 22 February 2000 Dear Mark, Following a recent discussion with the Permanent Representative of Tanzania, I wish to bring to your attention the urgent need for assistance for Zanzibar especially the Island of Pemba. The Permanent Representative had shared with me the efforts being made by the Government to defuse tensions in Zanzibar, including efforts aimed at reducing poverty, and improving Pemba's infrastructure in sectors which could make a real difference, notably roads, water supply and electricity. The Permanent Representative underlined that his country would need the support of the international community and appealed for development assistance for Zanzibar. I agreed that it would be useful to get donors committed to quick impact projects in Zanzibar and Pemba, and that UNDP's assistance in the matter would be advisable. I look forward to receiving from you, recommendations on the type and nature of assistance UNDP could provide to Zanzibar and Pemba. Yours sincerely, Kofi A. Annan Mr. Mark Malloch Brown Administrator United Nations Development Programme New York if* NOTE TO THE SECRETARY-GENERAL Ref; UNDP assistance for Tanzania In your discussions with the Tanzanian Ambassador, he brought up the urgent need for assistance for the Island of Pemba. Later in the discussion, it wasjagr^ed that some quick impact projects in such sectors as electriqity and water could #$$:$ a real difference. \\' • •' i You asked me to remind you to speak to the UNDP on the above. Thank you. Patrick Hayford 13 February 2001 t> r, *"li flF.