Email: [email protected] Website: www.khararmunicipality.org.in Phone No: (03225) 262235 Office of the Councilors of the KHARAR MUNICIPALITY P.O. – KHARAR, DIST- PASCHIM MEDINIPORE Memo No. 610/ KHM / 19-20 Date . 20.02.2020 From: The Chairman/Vice Chairman Kharar Municipality NOTICE INVITING e-QUOTATION NO: WBMAD/ULB/KHM/NIQ-6/19-20 (Through Pre-qualification) (Submission of Quotation through online) 1. On behalf of the board of councilors, The Chairman, Kharar Municipality, invites e-Quotations (electronic tender process), to obtain a rate from manufacturer of DI pipes supplyers for supplying of DI pipematerials for one year period, for Kharar Municipality as stated below from the DI Pipe manufacturers/supplyers. Materials are to be supplied within Kharar town under the State of West Bengalasand when required during one year contract period. Rates quoted should be inclusive of alltaxesanddelivery charges together with loading / unloading, handling & stacking charges at site. Supply ofmaterials would be for Water Supply Scheme of KhararMunicipality. Time to time supply order will be issued by “The Chairman,Kharar Municipality” as per their requirement. Details of quotation with necessary requirement towards submission/ download ofQuotation Papers will be available from website:-http://etender.wb.nic.inor http://wbtenders.gov.indirectly with the help of Digital Signature Certificate (DSC). 2. Applicants willing to take part in the process of e-Quotationing will have to be enrolled &registered with the Government e-Procurement system; through logging on to https://wbtenders.gov.inusing the option —Click here to Enroll. Possession of a Valid Class II Digital Signature Certificate (DSC) in the form of smart card/e-token in the Company's name is a prerequisite for registration and participating in the Quotation submission activities through this web site. Digital Signature Certificates can be obtained from the authorized certifying agencies, details of which are available in the web sitehttps://wbtenders.gov.in 3. Intending Quotationer/ Suppliers can search and download NI e-Q and other Quotation documents electronically by logging on to the website https://wbtenders.gov.in, using his Digital Signature Certificate (DSC). This is the mode of collection of Quotation documents electronically. 4 . Payment procedure: i) Payment by Net Banking(any listed bank) through IClCI Bank Payment Gateway a. On selection of net banking as the payment mode, the bidder will be directed to IClCI Bank Payment Gateway webpage (along with a string containing a Unique ID) where he will select the Bank through which he wants to do the transaction. b. Bidder will make the payment after entering his Unique ID and password of the bank to process the transaction. c. Bidder will receive a confirmation message regarding success/failure of the transaction. d. If the transaction is successful, the amount paid by the bidder will get credited in the respective Pooling account of the State Government maintained with the Focal Point Branch of IClCI Bank at R.N.Mukherjee Road, Kolkata for collection of EMD/Tender Fees. e. If the transaction is failure, the bidder will again try for payment by going back to the first step 6. Refund/Settlement Process: i. After opening of the bids and technical evaluation of the same by the tender inviting authority through electronic processing in the e-Procurement portal of the State Government, the tender inviting authority will declare the status of the bids as successful or unsuccessful which will be made available, along with the details of the unsuccessful bidders, to IClCI Bank by the e- Procurement portal through web services. ii. On receipt of the information from the e-Procurement portal, the Bank will refund, through an automated process, the EMD of the bidders disqualified at the technical evaluation to the respective bidders' bank accounts from which they made the payment transaction. Such refund will take place within T+2 Bank Working Days where T will mean the date on which information on rejection of bid is uploaded to the e-Procurement portal by the tender inviting authority. iii. Once the financial bid evaluation is electronically processed in the e-procurement portal, EMD of the technically qualified bidders other than that of the L1 and L2 bidders will be refunded, through an automated process, to the respective bidders' bank accounts from which they made the payment transaction. Such refund will take place within T+2 Bank Working Days where T will mean the date on which information on rejection of financial bid is uploaded to the e-Procurement portal by the tender inviting authority. However, the L2 bidder should not be rejected till the LOI process is successful. iv. If the L1 bidder accepts the LOI and the same is processed electronically in the e- Procurement portal, EMD of the L2 bidder will be refunded through an automated process, to his/her bank account from which he made the payment transaction. Such refund will take place within T+2 Bank Working Days where T will mean the date on which information on Award of Contract (AOC) to the L1 bidder is uploaded to the e-Procurement portal by the tender inviting authority. v. All refunds will be made mandatorily to the any A/c from which the payment of EMD & Tender Fees (if any) were initiated. 7. Eligibility criteria for participation in Quotation:- i) For bulk purchase of DI pipes Bonafide manufacturers/supplyers are only eligible. The manufacturer/supplyers will submit previous experience certificate of supply of DI pipes to Government/PSU/reputable Private Sector bodies, but such experience is not mandatory. ii) Manufacturers/supplyers should have Valid PAN no.,Provisional GST registration Certificate/GST registration certificate, Professional Tax Receipts. iii) Certificate to ensure that the installed pipe manufacturing capacity of the factory is sufficient to cater to the Quotation requirement. iv)Test certification should be submitted during delivery of materials v) External coating of the pipes will be bituminous/epoxy over zinc coating and inside cement mortar lining as per IS: 8329:2000. vi) Providing rubber gasket conforming to IS 5382:1985 for each of the joints admissible in the ordered quantity +5% extra to be included in the quoted rate. vii) The sampling size will guided as per relevant IS code. Depending on the disclosures, the Tender Inviting Authority shall exercise its sole discretion to accept or not to accept the Technical Bid and qualify the tenderer for opening its Financial Bid. The tenderer will however be given a suitable opportunity to offer its explanation before any such action is taken. viii) Uploading of scanned copies of Pan Card, Income Tax Return receipts, Professional Tax receipts, Provisional GST registration Certificate/GST registration certificate& scanned copy of Affidavit in the Technical Proposal as Non Statutory Documents. ix) All Suppliers/ Quotationer should have to upload only their self-attested copies of the requisite documents in the website for submitting their Quotation. TABLE - 1 6. DATE, SCHEDULE & DESCRIPTION OF WORK:- A. a) Name of the work : Supply and delivery at site ISI Mark Socket and Spigot jointing system centrifugally cast DI (K7) Pipes conforming to IS 8329-2000 (Third revision) in standard length 4 m, 5 m, 5.50 m, 6 m for push-on joint (rubber gasket) with internal cement mortar lining and external protection by metallic zinc coating with finish layer of epoxy/ bituminous coating of outside as per IS: 8329-2000 specification with necessary jointing material rubber gasket (IS: 5382:1985) including transportation, loading unloading and stacking at site including free supply of polyethylene sleeves for HFA Scheme. 1)Supply of 100 mm dia D.I. pipe K7 - 3000 m (appox), Rate should be given per Metre. b) Manufacturers eligible for Manufacturers/supplyers should have Valid submission of rate PAN no., Provisional GST registration Certificate/GST registration certificate. For bulk purchase of DI pipes bonafide manufacturers/supplyers are only eligible. Certificate to ensure that the installed pipe manufacturing capacity of the factory is sufficient to cater to the Quotationed requirement. Test certification most be submitted at the time of delivery of materials. External coating of the pipes will be bituminous/epoxy over zinc coating and inside cement mortar lining as per IS: 8329:2000. c) Price per copy of the set of : NIL quotation documents d) Documents require to be i) Valid PAN No., Provisional GST registration submitted along with Technical Bid Certificate/GST registration certificate,Professional Tax Receipt. ii) Previous Experience Certificate which is not mandatery. e) Earnest money:- Rs. 60,000/-(Rupees Sixty Thousand only) as an initial Earnest Money Deposit shall be paid in the Payment by Net Banking(any listed bank) through IClCI Bank Payment Gateway. f) Time of completion of work : One year from the date of agreement B:- Date and Time Schedule as follows : i) Date of uploading of e- 20/02/2020 NIQ, and Quotation Documents online (Publishing Date) ii) Document downloaded / sale start 20/02/2020 at 6 P.M date (on line) iii) Quotation submission start 20/02/2020 upto 6 P.M date (on line) iv) Quotation submission closing 13/03/2020 upto 2 P.M date (on line) vi) Quotation opening date for : 16/03/2020 at 12 P.M Technical proposals (on line) vii) Date of uploading list for : To be notified later on. Technically Qualified Quotationer (on line) viii) Date and place for opening of : To be notified later on. Financial proposals (on line) ix) Approximate quantity of Supply : 1) 100m.m dia D.I. Pipe 3000 M. for K7 of pipes x) Supply order issuing authority : The Chairman, Kharar Municipality, Kharar, Paschim Medinipur. xi) Authority who will receive the : The Chairman, Kharar Municipality, material and make payment of Kharar, Paschim Medinipur. supplied material.