PUBLIC MEETING AGENDA Wednesday, August 25, 2021 10:00 AM – 5:00 PM Public meeting access will be provided online at https://arts.ca.gov/about/council-meetings/ 10:00a - Call to Order L. Gonzáles-Chávez 10:05a 10:05a - Acknowledgment of Tribal Land A. Bown-Crawford 10:10a 10:10a - Roll Call and Establishment of a Quorum A. Bown-Crawford 10:20a 10:20a - Chair’s Report (TAB A) L. Gonzáles-Chávez 10:30a 10:30a - Director’s Report Questions and Answers (TAB B) A. Bown-Crawford 10:35a Voting Item: Approval of Minutes from Previous Council Meetings L. Gonzáles-Chávez (TAB C) • April 1, 2021 • June 22, 2021 • July 20, 2021 10:35a - Presentation: Program and Business Services Evaluation Update Scansion/ 11:05a Program evaluator will present on the evaluation plan Theory of WolfBrown Change and progress so far. Consultancy Representatives 11:05a – Voting Item: Allocations Committee: (TAB D) D. Harris 11:50a Funding Levels for 2021 Grant Programs K. Gallegos Discussion and Vote on a revision to the 2021 grant allocations. 11:50a - Public Comment K. Margolis 12:20p Two forms of public comment will be offered: - Written comments will be accepted online prior to and during the Council meeting - Live comment will be accepted during this agenda item in the meeting via Zoom or phone. Live public comment may be limited to 2 minutes per person. Access and instructions will be provided at https://arts.ca.gov/about/council-meetings/ 12:20pm Break – 1:00pm 1:00p - Discussion and 4 Voting Items: Programs Policy and L. Gonzáles-Chávez 2:00p Allocations Committees Recommendations for 2022 J. Evans Council to vote on recommendations regarding: (TAB E) D. Harris • eliminating the IRS 990 form for Fiscal Sponsor organizations, K. Gallegos • a requirement for tiered matching funds and • the slate and schedule of grant programs to be released in 2022, • on the amounts of funding that will be allocated for the approved slate of grants for 2022. 2:00p - Discussion Item: Equity Committee Strategies for Next Racial K. Gallegos 2:45p Equity Requirements (TAB F) C. Montoya The Equity Committee will facilitate a discussion on the background of the race equity requirements for grantees, other funder models and strategies for broadening the requirement in the 2022 program guidelines. 2:45p - 2021 Budget Overview A. Bown-Crawford 3:15p Staff will present the 2021 Governor’s Budget for the California A. Kiburi Arts Council. 3:15p - Public Comment K. Margolis 3:45p Two forms of public comment will be offered: - Written comments will be accepted online prior to and during the Council meeting - Live comment will be accepted during this agenda item in the meeting via Zoom or phone. Live public comment may be limited to 2 minutes per person. Access and instructions will be provided at https://arts.ca.gov/about/council-meetings/ 3:45p - Committee Updates: (TAB G) J. Moscone 4:00p a. Legislative Committee C. Montoya b. Governance Committee 4:00p - Future Agenda Items L. Gonzáles-Chávez 4:10p 4:10p - In Memoriam L. Gonzáles-Chávez 4:20p 4:20p Adjournment L. Gonzáles-Chávez 1. All times indicated and the orders of business are approximate and subject to change. 2. Any item listed on the Agenda is subject to possible Council action. 3. A brief mid-meeting break may be taken at the call of the Chair. 4. The CAC retains the right to convene an advisory committee meeting pursuant to Government Code Sec. 11125 (d). 5. Per Executive Order N-29-20, the Council Meeting will be held via teleconference. There will be no physical meeting location in order to comply with public health guidelines. If you need additional reasonable accommodations, please make you request no later than August 20, 2021 at 5 pm. Please direct your request to the Public Affairs Specialist, Kimberly Brown, at (916) 322-6413 or [email protected]. 6. Public comment instructions will be provided at https://arts.ca.gov/about/council-meetings/. 7. Arts and cultural organizations or coalitions that wish to be scheduled on an upcoming agenda must submit a request to [email protected] outlining a synopsis of their work and their purpose for inclusion at a Council meeting. All requests will be sent to the Council Chair for consideration, and may or may not be accepted and subsequently scheduled. TAB A California Arts Council | Public Meeting | 08/25/2021 Chair’s Report August 25, 2021 Dear Colleagues, The past month has been full of subcommittee meetings and a considerable number of meetings with staff. We have also heard appreciation and concerns regarding current funding and programs. We now come to the full Council with thoughtful recommendations and ideas. I would like to take a moment to say goodbye and thank you to Jaime Galli, who was appointed to the Council by Governor Brown in October of 2014 and reappointed in 2018. In her tenure she served as Vice-President in 2020 and participated on various committees. I would like to particularly thank her for her participation in the development of the Strategic Framework which has become the guiding tool for the Councils work. We appreciate her long-time service to the residents of California and wish her well in all her future endeavors. In today’s meeting, we will be catching up on past minuets that have also served to inform our movement forward. The Evaluation team has been meeting regularly and will provide us with an overview of their work to date. The Allocations committee and Program Policy committee will have a set of recommendations that will require thoughtful discussion. While these items were initially all presented as action items, some needed changes have occurred and I look to the possibility of tabling action on some items until our September meeting, to give the Council and the Field more time to consider what has been proposed. On June 15 when Governor Newsome announced that level 4 facilities could open, we all breathed a sigh of relief. We could see the possibility of theater openings, performing artists getting back to work in front of live audiences and gallery receptions and fundraising events, so important to the arts funding equation, all leading to a gradual but constant economic recovery for our sector. The Councils well vetted and agreed upon funding plans, to align our funding cycle with the States Fiscal year so that we might better project future grant funding and plans for a dual cycle funding formula for 2022 all continued to make sense. Then the COVID Variant hit, and our plans, no longer seem to meet the needs of the arts community. Even if venues and programs are not required to close, the intelligent patrons of the arts will cautiously not participate and attend performances where exposure to the variant may lurk. This caution will negatively impact our constituents. Over the past few weeks, we have heard from the arts Field, and we have considered various ways to again provide support to our contituents at this critical time of need. Staff and the allocations committee have worked together to propose a modification in our adopted 2021 funding cycle. It is incumbent upon us as the Arts Council to ensure that the Field is heard and when possible that we adjust our thinking to respond in a way that best serves the public. This item will require our immediate action. The Equity committee has provided materials for our review, which I hope will lead to a robust discussion on next steps to support the Councils commitment to racial equity. The Budget overview by staff will serve to ground us as we consider 2022 programs and allocations. Both the Governance committee and the Legislative committee will round out our meeting with updates. This is a very full meeting; I appreciate the time it must have taken for everyone to review and consider items on this agenda, and I thank the staff for presenting the information in a timely manner so that we could prepare for today’s work. Respectfully Submitted by Lilia Gonzales Chavez, Council Chair 2 TAB B California Arts Council | Public Meeting | 08/25/2021 Director’s Report from Anne Bown-Crawford August 25, 2021 We met just barely a month ago and are still filled with gratitude for the recognition from the Governor’s Office and the Legislature that creativity is Californian. The 2021 budget package was actually signed during our July meeting. Ayanna Kiburi and I will be providing an overview of our 2022 budget in this August meeting. This report will be brief, since we met so recently. California Creative Corps Pilot Program Development As you know our award of $60 million to implement the California Creative Corps Pilot Program is one-time General Fund monies, to be spent over three years. We will start guideline development and hiring limited term staff concurrently. Staff is currently designing a timeline for the program. Guideline development for this program will begin with the convening of a California Creative Corps Advisory Committee. The Advisory Committee will include representatives from other state departments and agencies engaged in public health activities; representatives from arts organizations and community organizations; and individual artists that are already working at the intersection of arts and wellness, the environment, election participation, and social justice, and that represent the priority populations to be engaged; and potential funding partners. The actual strategies we will use to develop the Advisory Committee are in the planning stages now. We expect the Advisory Committee to bring forth recommendations for program development utilizing the CAC’s Strategic Framework, including the Racial Equity Statement and Decision Support Tool.