Graduation Guide Class of 2018 1 KEY GRADUATION RELATED DATES Mon, Jan 22 7:00 - 8:00 p.m. Graduation Information Meeting, Wood Room Wed, Mar 14 12:15 - 1:30 p.m. Tuxedo Orders, Upper Clowes Commons Dear Parents of the Class of 2018, Mon, Mar 19 Lifetime Alumni Association Membership and Commemorative Brick Order Due As we head towards the spring, I congratulate our senior class on their many accomplishments at Park Tudor. It is hard to believe the time has Fri, Apr 20 Mothers’ Tea RSVP Due Dinner Dance Reservations Due come to celebrate their graduation and the exciting journeys that lie ahead Graduation Day Photography Sign-up Due for the class. Tues, May 1 Graduation Activities DVD Order Due Thurs, May 3 3:00-5:00 p.m. Mothers’ Tea, Woodstock Country Club This guide contains all of the school information related to graduation. We hope it is helpful as you plan for your family’s participation in these Fri, May 12 Deadline for RSVP to Senior/Parent Breakfast (Regrets only) memorable events. The booklet begins with a timeline of important dates from our senior parent meeting on January 22nd to our 116th Thurs-Sat, th May 17, 18, 19 Tuxedo Pick-up, DC Tux Rental Shop Commencement Ceremony on May 20 . We included a checklist to help you track your planning progress for the second semester, as well as a TBD Senior’s Cagle Gate Walk summary of graduation expenses. I hope this guide proves helpful as your Fri, May 18 7:45 a.m. Senior Class/Global Scholars Photos, Outside family and friends prepare for commencement. Foster Hall 8:00 - 9:30 a.m. Senior/Parent Breakfast, Clowes Commons A committee of parents of seniors, chaired by Lucy Aquilano, Roberta 9:30 a.m. Senior Serenade, Outside Clowes Commons Dakich, and Cindy Freudenberg is working with members of the 10:00 - 11:45 a.m. Upper School Awards, Ayres Auditorium administration to plan our treasured Park Tudor graduation traditions. I 11:45 a.m. Lunch Prior to Rehearsal for P.T. Singers thank them for their efforts. 1:00 - 2:00 p.m. P.T. Singers Rehearsal, St. Luke’s 2:00 - 4:00 p.m. Senior Commencement Rehearsal, St. Luke’s We look forward to celebrating with you in the months ahead. Sun, May 20 1:30 - 3:00 p.m. Graduate and Family Portraits, St. Luke’s 3:00 p.m. Seniors Arrive, Doors Open, St. Luke’s 3:15 p.m. Commencement Class Photo, St. Luke’s Warm Regards, 4:30 - 6:00 p.m. Commencement, St. Luke’s approx. 6:30 p.m. All Graduates Leave for 502 East Event Centre on Buses Sarah Webster 7:00 - 10:30 p.m. Dinner Dance, 502 East Event Centre Upper School Director Dinner Served Promptly at 7:15 p.m. 7:15 - 9:40 p.m. Graduate and Family Portraits, 502 East Event Centre Mon, May 21 10:00 a.m. - 7:00 p.m. Tuxedo Rental Returns Due Tues, May 29 Graduation Day and Awards Day Photos Available for Order 2 3 TABLE OF CONTENTS PRE-GRADUATION EVENTS PRE-GRADUATION EVENTS Graduation Information Meeting and Social………………………………5 Graduation Information Meeting Senior Day Trip……………………………………………………………5 Mothers’ Tea………………………………………………………………6 Who Attends: Parents of Seniors Cagle Gate Walk…………………………………………………………..8 When: Monday, January 22, 2018 Awards Day Activities…………………………………………………….8-9 7:00 - 8:00 p.m. Rehearsal for Graduation………………………………………………….10 Where: Wood Room GRADUATION DAY Graduation Attire…………………………………………………………..12 The Graduation Committee will lead a discussion of graduation activities, Graduation Flowers………………………………………………………..16 times, and protocols. The following can be done at the meeting: Commencement…………………………………………………………....16 ● pick up the Graduation Guide Bus to Dinner Dance……………………………………………………….17 ● schedule a Graduation Day Photography session Dinner Dance…………………………………………………………...….17 ● order the Graduation Activities DVD ● order a Lifetime Alumni Association Membership and THE MEMORIES Commemorative Brick Graduation Day Photography………………………………………….. ….20 Graduation Activities DVD………………………………………………..21 Alumni Association / Commemorative Brick……………………………..22 Senior Class Day Trip APPENDIX Summary of Graduation Costs……………………………………………..23 Who Attends: Senior Class and Advisors Class of 2018……………………………………………………………….24 2018 Graduation Committee……………………………………………….25 When: Monday, March 19, 2018 Commencement Ceremony Coordinators……………………………….....26 7:00AM – 10:00 PM Park Tudor School Faculty and Staff Contributors………………………...26 Graduation Checklist……………………………………………………….27 Where: Surprise – Location will be announced How to Access Information / Forms Online………………………………..27 at the time the seniors leave Park Tudor. 4 5 Mothers’ Tea Who Attends: Mothers of Seniors When: Thursday, May 3, 2018 3:00 - 5:00 p.m. Where: Woodstock Country Club 1301 West 38th Street Indianapolis, IN 46208 Invitations will be mailed during the first week of April with an RSVP requested by April 20, 2018 Suggested attire is business casual. Event Overview: 3:00 to 3:45 Check-in and Meet & Greet reception with passed Woodstock Country Club refreshments in the Woodstock Living Room. 3:45 to 5:00 Seated afternoon tea with desserts in the Woodstock Ballroom followed by a program presented by Upper School Director, Sarah Webster. Mothers’)Tea)Hosts:! RSVP)to:)Gini)Hupfer! ) Mary)Catherine)Brown) 317?372?1655) [email protected]) ) Gini)Hupfer) ) 317?413?7336) [email protected]) Leisa)Merrell))))))))))))))))))))))317?432?4908))[email protected]) ! 6 7 Cagle Gate Walk 8:00 - 9:30 a.m. - Senior/Parent Breakfast, Clowes Commons Who Attends: Seniors When: TBD Seniors and their parents are invited to a festive complimentary breakfast in their honor hosted by the Alumni Association. Please note that due to The walk through the Cagle Gate is a Park Tudor School tradition space constraints, we cannot accommodate siblings, grandparents or other exemplifying passage to a new phase of life. Seniors will join the Head of family members. School for sundaes. Suggested attire is business casual. Awards Day Activities A separate email will follow with more information. Regrets only should Who Attends: Seniors and Their Parents be sent by May 11 to Gretchen Hueni. When: Friday, May 18, 2018 Senior/Parent Breakfast Questions: Where: Park Tudor School Gretchen Hueni 317-415-2766 [email protected] 7:45 a.m. - Senior Class and Global Scholars Photos, Outside Foster 9:30 a.m. - Senior Serenade, Outside Clowes Commons Hall The Park Tudor School community honors the seniors as they stroll from The Class of 2018 will gather promptly at 7:45 a.m. outside Foster Hall Clowes Commons to the Wood Room. The entire student body serenades (or in the Wood Room in case of rain) to have a class photo taken. the seniors and hands them flowers. This touching tradition will be ● Students must be on time or they will not be in the photo. remembered forever. ● Girls should wear dresses or skirts of reasonable length, or pants outfits. Sundresses and flip-flops should not be worn. 10:00 - 11:45 a.m. - Upper School Awards, Ayres Auditorium ● Boys should wear a suit or sport coat and slacks, dress shirt with tie, and dress shoes. They should be clean shaven. After the Serenade, the Upper School Annual Awards Ceremony will ● Parents should go to Clowes Commons during photo time. recognize seniors and other outstanding Upper School students with awards and accolades. Photos will be available to view and purchase by May 30 using the link found at: http://www.parktudor.org/parents/graduation 11:45 a.m. - Lunch Prior to Rehearsal Senior Class and Global Scholars Photos Questions: Cathy Chapelle 317-415-2870 [email protected] Given the limited time before Rehearsal, lunch will be provided for the Photography by Lifetouch 317-829-2088 P.T. Singers at Park Tudor School in advance of their 1:00 P.M. rehearsal at St. Luke’s. All other seniors may enjoy lunch in Clowes Commons or lunch off-campus with parents or friends prior to reporting for their 2:00 P.M. Senior Class Commencement Rehearsal at St. Luke’s. 8 9 Rehearsal for Graduation When: Friday, May 18, 2018 1:00 - 2:00 p.m. P.T. Singers Rehearsal 2:00 - 4:00 p.m. Senior Class Commencement Rehearsal Where: St. Luke’s United Methodist Church 100 West 86th St., Indianapolis, IN 46260 Senior Class Commencement Rehearsal begins promptly at 2:00 p.m. at the church. ● Seniors should go directly to the main sanctuary. ● Park Tudor School business casual dress is expected. ● Girls should bring the shoes that they will wear for graduation. ● Seniors will rehearse the ceremony and the staging of the Commencement class photo. 10 11 nd GRADUATION DAY Nancy’s Bridal Boutique, 3917 E. 82 Street, Indianapolis, 317-842- 2080 Graduation Attire DRESSMAKERS: Call for appointment. Erin Young Designs, 1134 E. 54th St., Suite E, Indianapolis, 317-384- Girls 1070 (custom gowns and alterations) In keeping with the Tudor Hall tradition since 1903, girls wear a floor Mercurious Designs, Cathy Fritsch, P.O. Box 367, 113 E. Main Street, length all white (not cream) dress and carry 18 long-stemmed red roses. Arcadia [email protected] The dress should be suitable for an eighteen-year-old girl to wear to a Something Wonderful, 6195 Rosslyn Avenue, Indianapolis, 317-848- formal ceremony. It should be of modest and appropriate design, not low 6992 (custom gowns and alterations) cut in the front or back and not strapless. While the dress and accessories should be according to the preferences of each girl and her family, they ONLINE: should not invite any undue or inappropriate attention to any specific www.shopbop.com graduate. Metallic embellishments, cut-outs, excessive lace, and sequins www.halston.com are discouraged. www.thereformation.com Shoes should be white or natural, comfortable and easy to walk in. Please HELPFUL HINT: Dresses may take months to receive once ordered and note: Girls will be walking down the long church aisle to be seated and additional time for alterations.