Minutes for Regularly Scheduled Board Meeting To Be Held in the District Office Board Room 1055 Griffiths Lane Ashwaubenon, WI 54304 (Phone: 920.492.2900) Wednesday, June 13, 2018 6:30 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * A. Call to order: Board President Jay VanLaanen called the meeting to order at 6:28 pm B. Roll call: Board Members Present: VanLaanen, VanDeKreeke, Vyskocil, Garrigan, Trondson Board Members Excused: everyone present School Choice Advisory Representative: Mike Mader Others Present: Brian Hanes, Keith Lucius, Jill Kieslich, Tammy Nicholson, Kurt Weyers, Andy Bake, Kris Hucek, Brian Carter, Brian Nelsen, Dirk Ribbens, Maria Arena, Jodie Madison, Rep David Steffen, Mandy Schroeder, Scott Truskowski C. Declaration of quorum: Quorum present D. Pledge of allegiance: The pledge was recited E. Adoption of Agenda: Moved by Trondson seconded by VanDeKreeke to adopt the agenda as presented. Aye 5, Nay 0. Motion carried 5:0 F. Citizens and/or delegations: 1. Public Forum – no issues presented 2. State Representative David Steffen – Representative Steffen expressed his pleasure in attending the board meeting. He stated that as a graduate of Ashwaubenon High School, this is home to him. He shared some successes he has experienced as a State Representative and offered his assistance to the community and board where needed. He shared a copy of his progress report and what he is currently working on. He discussed the topic of the last session and its focus on the public education system. Steffen stated that going forward, he is working on putting more control in district hands and less in the hands of Madison. His goals is to empower local government by giving them more authority. Brian Hanes thanked Representative Steffen for his sponsorship of a bill to help the district with the costs associated with the remediation of the PCB contamination near Parkview and the high school. G. Consent Agenda: Moved by Vyskocil seconded by VanDeKreeke to approve Consent Agenda items 1-5 as presented. Aye 5, Nay 0. Motion carried 5:0 1. Minutes of the regular meeting held on Wednesday, May 9, 2018 2. Minutes of the executive meeting held on Wednesday, May 9, 2018 3. The schedule of checks written 05/01/18 to 06/04/18 4. Staffing: a. Teacher/Professional 1. Resignation of Rebecca Konkol-Kintop from her full time Pupil Services Program Coordinator position with the District effective 6/30/18. This is an Exempt Staff positon. Posting is underway to fill this vacancy as a School Psychologist. This position will be reclassified as an instructional position. 2. New hire of Jennifer Crabbe to the 1.0 FTE School Counselor position at Valley View Elementary School effective with the 2018-2019 school year. Jenny will be placed at Step 5 Lane F with a Professional license. (17-18 salary = $55,435.72). This position is vacant due to the resignation of Michael Michalski. 1 3. Resignation of Sara Demerath from her Grade 1 instructor position at Valley View Elementary School effective at the end of the 2017-18 school year. Posting will take place to fill this vacancy. 5. Board Financial Reports for April H. Superintendent’s Report: 1. Special Recognition Thank you to food service staff member Melissa Albers. Ms. Albers created a donation site to help offset negative food service account balances. Money raised through her donation site, has removed all deficit meal accounts in the district. Hanes shared 2017-18 participation numbers for high school athletics. Thank you to Mr. Senger and Mrs. Marcks for their work with end of the year cancellations and reschedules. Reminder that the Jag Open is on Friday, June 15, 2018. The first day of the summer food service program was a huge success. The district served over 200 children. The program offers a free lunch Monday through Friday to all children 18 years and under. It runs from June 13th through August 15th at Parkview Middle School and Fort Howard Park. Financial need is not a requirement to participate. Congratulations to Parkview Middle School for achieving the bronze level and Valley View Elementary for achieving the silver level of PBIS recognition. Congratulations to Mr. Albrent for raising over $7,000 toward a high school green house. Thank you to Conger for agreeing to donate the construction cost and constructing the green house. Mr. Albrent’s goals is to raise $10,000 for a green house. This all started with an AEF grant and has grown from there! Hanes presented Mr. Weyers with an official JagWear tie. I. Discussion/Presentation Items: No Discussion/Presentation Items. J. Action Items: 1. Adoption of Annual Meeting and Budget Hearing Agendas: Keith Lucius stated there is no change in the agendas from prior years. If the board has other items they would like to discuss, please contact Lucius. Moved by VanDeKreeke, seconded by Vyskocil to adopt the Annual Meeting and Budget Hearing Agendas as presented. Aye 5, Nay 0. Motion carried 5:0 2. Videotaping Board Meetings: Mandy Schroeder and Scott Truskowski stated that school board meeting are currently live streamed and posted to YouTube. ADA requirements state that all broadcasts/videos posted by the district must be closed caption. Closed caption is not available for live streaming so meetings will no longer be streamed live. Schroeder and Truskowski provided a number of options through Cesa 7 and Rev to accomplish closed caption on videoed board meetings. Each option comes with a price dependent on the number of meetings each year and the number of years the district agrees to (1, 5, or 10). Besides the cost of the service, the board room equipment would need to be updated at a cost of $2,000 to $3,000. Schroeder and Truskowski proposed the discontinuing of recording. This recommendation is based on the number of video views and YouTube analytics. They contacted other districts in the areas and 2 out of 11 record board meetings. All others are using published board minutes in its place. Discussion: The board questioned if the district would receive criticism from the community if recordings were no longer available. What are the other options? Continuing to publish minutes. Can we record certain meetings? We would only be able to broadcast live at a large cost. There is also the cost of upgrading the equipment for the limited meetings. When speaking with other districts, they find their meetings to be more efficient and get more attendance when meetings are not recorded. The information is still getting to the public (agendas and minutes). These rules place us in a situation that causes meetings to no longer be recorded. By recording and adding closed caption, we will be putting money that should be going to education into equipment, recordings and subtitles. 2 The Press attends the meetings and recaps the meetings in their paper. We can post minutes earlier if needed. The board stated they rarely make changes to minutes prior to approving. There was a concern that if the minutes are the only recordings, they should be looked at closer for what a board member actually meant to say. To reach more people, agendas can also be posted on the district’s social media sites. Moved by Vyskocil, seconded by Trondson to approve the change in recording of board meetings to be typed minutes instead of video recording as presented. Aye 5, Nay 0. Motion carried 5:0 K. Board & Superintendent Communications: The board requested a tour of the new cafeteria and kitchen prior to August’s board meeting (5:00 pm). They inquired if the meeting can be held in the PAC. The board recognized the staff and volunteers that made all graduations seem so seamless. The board thanked Brian Hanes for his 7 years of service to the district. Your work in the district is greatly appreciated! Hanes thanked everyone for the gathering, gifts, cards, and calls on his retirement. He offered his help/assistance to anyone that may needs it in the future. L. Future Board Meetings & Topics: The Annual Meeting/Budget Hearing is scheduled for Wednesday, July 11, 2018, at 6:00 pm in the District Office. The next board meeting is scheduled for Wednesday, July 11, 2018, following the Annual Meeting/Budget Hearing in the District Office. M. Adjournment: Moved by Trondson seconded by VanDeKreeke to adjourn the meeting at 6:59 pm. Aye 5, Nay 0. Motion carried 5:0. Respectfully submitted, Jennifer Vyskocil 3 Minutes for Board Workshop To Be Held in the District Office Board Room 1055 Griffiths Lane Ashwaubenon, WI 54304 (Phone: 920.492.2900) Wednesday, June 13, 2018 5:00 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * A. Call to order: Board President Jay VanLaanen called the workshop to order at 5:04 pm B. Roll call: Board Members Present: VanLaanen, VanDeKreeke, Vyskocil, Garrigan, Trondson Board Members Excused: all present School Choice Advisory Representative: Mike Mader Others Present: Brian Hanes, Keith Lucius, Jill Kieslich, Tammy Nicholson, Kurt Weyers, Kris Hucek, Brian Carter, Brian Nelsen, Andy Bake, Dirk Ribbens, Maria Arena, Jodie Madison, John Ashley, Louis Blankenheim C. Declaration of quorum: Quorum present D. Adoption of Agenda: Moved by Vyskocil seconded by VanDeKreeke to adopt the agenda as presented. Aye 5, Nay 0. Motion carried 5:0 E. Discussion/Presentation Items: 1. School Board Roles and Responsibilities: Hanes introduced Executive Director of WASB John Ashley and WASB consultant Louis Blankenheim. Ashley has served 13 years as executive director and Blankenheim has 36 years in the field of education that includes serving in the role of superintendent. Ashley expressed his gratitude to Hanes and his work in education as a superintendent. He spoke about reviewing Ashwaubenon’s report card and stated that the district should be proud.