STS Congenital Heart Surgery Database Data Specifications Version 3.22 This document current as of: Friday, May 24, 2013 Note: - ALL fields defined in these specifications with "Core: Yes" are to be collected by all sites. - A Data Collection Form must be created for each operation. - Fields indicated with a gray background are no longer being collected. STS Congenital Heart Surgery Database Version: 3.22 Long Name: Participant ID SeqNo: 10 Short Name: ParticID Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: Participant ID is a unique number assigned to each database participant by the STS. A database participant is defined as one entity that signs a Participation Agreement with the STS, submits one data file to the harvest, and gets back one report on their data. The participant ID must be entered into each record. Each participant's data, if submitted to harvest, must be in one data file. If one participant keeps their data in more than one file (e.g., at two sites), then the participant must combine them back into one file for harvest submission. If two or more participants share a single purchased software, and enter cases into one database, then the data must be extracted into two different files, one for each participant ID, with each record having the correct participant ID number. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: 5 ParentValue: Data Source: User or Automatic ParentHarvestCodes: © The Society of Thoracic Surgeons 2013 Page 1 of 578 STS Congenital Heart Surgery Database Version: 3.22 Long Name: STS Data Version SeqNo: 20 Short Name: DataVrsn Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: Version number of the STS Data Specifications/Dictionary, to which each record conforms. It will identify which fields should have data, and what are the valid data for each field. This must be entered into the record automatically by the software at the time the record is created. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: 8 ParentValue: Data Source: Automatic ParentHarvestCodes: Long Name: On-Demand Files Version Number SeqNo: 30 Short Name: OnDemandVrsn Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: The version number of the On-Demand lists in use at the time this data record was created or edited. The value is inserted into the record at the time the record is created or is modified by the user. The version numbers will be specified by the STS. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: ParentValue: Data Source: Automatic ParentHarvestCodes: © The Society of Thoracic Surgeons 2013 Page 2 of 578 STS Congenital Heart Surgery Database Version: 3.22 Long Name: Software Vendor Identifier SeqNo: 40 Short Name: VendorID Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: Identifying code (assigned by STS) given to identify software vendor (up to 8 characters). Vendors should use standard name identification across sites. Changes to Software Vendor Identifier must be approved by the STS. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: 8 ParentValue: Data Source: Automatic ParentHarvestCodes: Long Name: Software Version SeqNo: 50 Short Name: SoftVrsn Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: Vendor's software product name and version number identifying the software which created this record. Vendor controls the value in this field. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: 20 ParentValue: Data Source: Automatic ParentHarvestCodes: © The Society of Thoracic Surgeons 2013 Page 3 of 578 STS Congenital Heart Surgery Database Version: 3.22 Long Name: Operation Table Record Identifier SeqNo: 60 Short Name: OperationID Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: An arbitrary, unique value generated by the software that permanently identifies each operation record in the participant's database. The value of the identifier is a combination of a code assigned to the software developer by the STS, and a value generated by the software to create a unique value. Once assigned to a record, this number can never be changed or reused. The data warehouse will use this value to communicate issues about individual records with the participant. This field is the primary key that links this record with the associated records in the Diagnosis, Risk Factors, Preoperative Factors, Procedures, Complications, Anesthesia Adverse Events, Preoperative Medications, Intraoperative Pharmacology, and ICU Pharmacology tables. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: ParentValue: Data Source: Automatic ParentHarvestCodes: Long Name: Operations Link to Demographics Table SeqNo: 70 Short Name: PatID Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: An arbitrary, unique value generated by the software that permanently identifies each patient demographic record in the participant's database. This field is the foreign key that links this record with the associated record in the Demographics table. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: ParentValue: Data Source: Automatic ParentHarvestCodes: © The Society of Thoracic Surgeons 2013 Page 4 of 578 STS Congenital Heart Surgery Database Version: 3.22 Long Name: STS Trial Link Number SeqNo: 80 Short Name: STSTLink Core: Yes Section Name: Administrative Harvest: Yes DBTableName Operations Definition: The unique identification number assigned by the STS indicating the clinical trial in which this patient is participating. This field should be left blank if the patient is not participating in a clinical trial associated with the STS. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text (categorical values specified by STS) ParentShortName: DataLength: ParentValue: Data Source: User ParentHarvestCodes: Long Name: Demographics Table Patient Identifier SeqNo: 90 Short Name: PatID Core: Yes Section Name: Demographics Harvest: Yes DBTableName Demographics Definition: An arbitrary value (not a recognizable ID like Social Security Number or Medical Record Number) that uniquely and permanently identifies each patient. The value of the identifier is a combination of a code assigned to the software developer by the STS, and a value generated by the software to create a unique value. Once assigned to a patient, this can never be changed or reused. This field is the primary key that links this demographics record with the associated records in the Non-Cardiac Abnormalities, Noncardiac Congenital Anatomic Abnormalities, Chromosomal Abnormalities, and Syndromes tables. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: ParentValue: Data Source: Automatic ParentHarvestCodes: © The Society of Thoracic Surgeons 2013 Page 5 of 578 STS Congenital Heart Surgery Database Version: 3.22 Long Name: Demographics Table Data Version SeqNo: 100 Short Name: DemogDataVrsn Core: Yes Section Name: Demographics Harvest: Yes DBTableName Demographics Definition: Version number of the STS Data Specifications/Dictionary, to which this Demographics record conforms as assigned by the software. This value will determine which fields should have data and what are the valid data for each field. This must be entered into the record automatically by the software at the time the record is created. See Software Specifications document for description of how this value can be modified after the record was created. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: ParentValue: Data Source: Automatic ParentHarvestCodes: Long Name: Patient National Identification (Social Security Number) SeqNo: 110 Short Name: PatNationalID Core: Yes Section Name: Demographics Harvest: Optional DBTableName Demographics Definition: Indicate the patient’s Social Security Number (SSN). Although this is the Social Security Number in the USA, other countries may have a different National Patient Identifier Number. For example in Canada, this would be the Social Insurance Number. This field should be collected in compliance with state/local privacy laws. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: ParentValue: Data Source: User ParentHarvestCodes: © The Society of Thoracic Surgeons 2013 Page 6 of 578 STS Congenital Heart Surgery Database Version: 3.22 Long Name: Medical Record Number SeqNo: 120 Short Name: MedRecN Core: Yes Section Name: Demographics Harvest: Optional DBTableName Demographics Definition: Indicate the patient's medical record number at the hospital where surgery occurred. This field should be collected in compliance with state/local privacy laws. LowValue: UsualRangeLow: HighValue: UsualRangeHigh: Parent Long Name: Format: Text ParentShortName: DataLength: 25 ParentValue: Data Source: User ParentHarvestCodes: Long Name: Health Insurance Claim Number SeqNo: 130 Short Name: HICNumber Core: No Section Name: Demographics