SHIRE OF MUNDARING LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS RECOVERY PLAN INTRODUCTION Recovery should be managed and planned for in a structured manner. The broad needs created by the impact of an emergency or disaster on the Shire of Mundaring’s Community will only be met through a range of services, provided by a range of both government and non-government organisations. At the local level, the focus of recovery planning and management is on community input. Within emergency planning responsibilities, the Shire of Mundaring local arrangements will incorporate recovery planning and, from an operational point of view, a range of services, including both infrastructure and human services. These arrangements will assist in providing coordination for the activities of local agencies. The primary focus of the Shire of Mundaring Emergency Management Arrangements is to mitigate the effects of disasters. Within this context, recovery is defined as the coordinated process of supporting disaster affected communities in the reconstruction of physical infrastructure and restoration of emotional, social, economic and physical well-being. Recovery is best achieved when the affected community is able to exercise a high level of self-determination. 1 1.0 DISTRIBUTION LIST 3 2.0 AMENDMENT RECORD 4 3.0 GLOSSARY OF TERMS AND ACRONYMS 5 ACRONYMS 7 4.0 MANAGEMENT 8 4.1 Authority 8 4.2 Context 8 4.1 Aim 8 4.2 Objectives 8 4.3 Scope 9 4.4 Related Agreements, Plans and Arrangements 9 4.4.1 Agreements 9 4.4.2 Plans and Arrangements 10 4.5 Special Considerations 10 4.6 Resources 11 4.7 Financial Arrangements 11 4.8 Local Recovery Coordinator (LRC) 12 4.8.1 Appointment 12 4.8.2 Responsibilities 12 4.9 Local Recovery Coordinating Committee (LRCC) 13 4.9.1 Organisation 13 4.9.2 Membership 13 4.9.3 Roles and Responsibilities 14 4.10 Organisational Responsibilities 15 4.11 Contacts Register 15 5.0 PLAN ACTIVATION 15 5.1 Transition from Response 15 5.2 Activation 16 5.3 Impact Assessment and Recovery Action Planning 16 5.4 Welfare Support 17 5.5 Communication 17 5.5.1 Policy 18 5.5.2 Principals 18 5.5.3 Stakeholders 18 5.5.4 Materials 19 6.0 EXERCISING AND TESTING THE PLAN 22 6.1 Exercise Management 23 6.2 Exercise Participants 23 7.0 APPENDICES 24 2 1.0 DISTRIBUTION LIST This section itemises restricted copies disseminated to various appointees or organisations. The appointees or organisations mentioned in this section and their staff are authorised to view the full content of this plan’s restricted appendices. Recipients of restricted copies undertake to hold that copy or copies under reasonably secure conditions. Emergency Management Committees State Emergency Management Committee (SEMC) District Emergency Management Committee (DEMC) Local Emergency Management Committee (LEMC) Local Recovery Coordinators (see Shire of Mundaring **) Emergency Service Organisations Western Australian Police (WAPOL) East Metropolitan District Office Midland Police Station Mundaring Police Station Fire and Emergency Services Authority (FESA) FESA District Manager Perth North East FESA/Shire of Mundaring Community Fire Manager State Emergency Service (SES) Mundaring State Emergency Service Unit Department for Environment and Conservation (DEC) Manager, Perth Hills District Support Agencies Department For Child Protection District Emergency Services Officer Midland district representative Salvation Army St John Ambulance Australian Red Cross Shire of Mundaring Chief Executive Officer Director Statutory Services ** Director Community Services ** Director Corporate Services ** Director Infrastructure Services ** Manager Health and Community Safety Services Senior Environmental Health Officer Note: All Shire of Mundaring Service Managers are notified of the adoption of this subplan and advised of the location of same within the Shire of Mundaring electronic document management system 3 2.0 AMENDMENT RECORD Feedback and comments from community members and stakeholders on this document is welcomed. AMENDMENT DETAILS OF AMENDMENT AMENDED BY NAME/DATE NO. DATE 1 2012 First Issue initial adoption 4 3.0 GLOSSARY OF TERMS AND ACRONYMS Terminology used throughout this Guide is outlined below. In the event that the meaning in not presented, terminology shall have the meaning as described in S. 3 of the Emergency Management Act 2005, (the Act) District Emergency management Committee (DEMC) – a DEMC is established for each emergency management district. The committees are chaired by Police District Officers, as District Emergency coordinator, with a FESA Regional Director as Deputy Chair. Executive Officer support is provided by FESA Managers nominated by the FESA Chief Executive Officer. Emergency Risk Management (ERM) – is a systematic process that produces a range of measures that, on implementation, contributes to the safety and wellbeing of communities and the environment. This process considers the likely effect of hazardous events and the measures by which they can be minimised. Hazard A situation or condition with potential for loss or harm to the community or the environment. Risk A concept used to describe the likelihood of harmful consequences, arising from the interaction of hazards, communities and the environment. Hazard Management Agency (HMA) – is an organisation which, because of its legislative responsibility or specialised knowledge, expertise and resources is responsible for ensuring that emergency management activities pertaining to the prevention of, preparedness for, response to and recovery from a specific hazard are undertaken. Local Emergency Coordinator (LEC) – the Officer in Charge of each Police subdistrict is appointed by the State Emergency Coordinator (the Commissioner of Police) for the local government district in which they are situated [S. 37 (1) of the Act]. The Local Emergency Coordinator provides advice and support to its LEMC in the development and maintenance of Local Emergency Management Arrangements, assists HMA’s in the provision of a coordinated response during an emergency in the district and carries out other emergency management arrangements directed by the State Emergency Coordinator S. 37(2) of the Act. Local Emergency Management Committee (LEMC) – the local government is to establish one or more LEMCs for the local government district, based on local government boundaries. The committee is chaired by a nominee of the local government and the Local Emergency Coordinator is a member. The LEMC is established by the local government to ensure that Local Emergency management Arrangements are written and placed into effect for its district [S .38 of the Act] The Local Emergency management Committee has no function during emergencies. 5 Local Emergency Management Arrangements (LEMA) – local governments are responsible for ensuring the preparation of Local Emergency management Arrangements for the local government district. Arrangements must be consistent with State Emergency Management Policies and Plans and include information stipulated in S. 41) of the Act. Arrangements should be developed in accordance with the comprehensive approach to emergency management (Prevention, Preparedness, Response and Recovery) which contributes to the reduction or elimination of hazards and to reducing the susceptibility or increase in the resilience to hazards of the community or the environment in the local government district Prevention, Preparedness, Response and Recovery (PPPR) – makes up a legitimate and valid system of emergency management (ref S. 3 of the Act). Each element represents a dynamic set of actions flowing into the next. Communities are encouraged to take greater responsibility for their own safety, to be more self-reliant and better prepared for the eventualities of emergencies. Activities supporting each of these elements together provide a method for local communities to minimise the impact of emergencies. Prevention – activities to eliminate or reduce the probability of occurrence of a specific hazard. They also reduce the degree of injury or damaged likely to be incurred. Preparedness – activities that focus on essential emergency response capabilities through the development of plans, procedures the organisation and management of resources, training and public eduction. These activities support the local community in their preparations for a safer environment. Response – activities that combat the effects of the event, provide emergency assistance for casualties, and help reduce further injury or damage and facilitate effective recovery operations for an in the local community. Recovery – activities designed to support emergency affected local communities in reconstruction of the physical infrastructure and restoration of emotional, social, economic and physical wellbeing. During recovery operations, actions are taken to minimise the recurrence of the hazard and/or lessen its effects on the community. Situation Reports (Sitreps) – a brief report that is published and updated periodically during an emergency which outlines the details of the emergency, the needs generated, and the responses undertaken as they become known. State Emergency Management Committee (SEMS) – the SEMC is established under S. 13 (1) of the Act. S. 13(2) stipulates membership of the SEMC which consists of the Commissioner of Police, as State Emergency Coordinator and Chair of the Chief Executive Officer of the Fire and Emergency Services Authority (FESA) as Deputy Chair. The Executive Director, FESA Strategic Policy and Executive Services Portfolio,