City and Borough of Wrangell 2020-03-24 Borough Assembly Meeting AGENDA Tuesday, March 24, 2020 at 6:00 PM Location: TEMPORARILY TELEPHONIC This action is the result of Resolution No. 03-20-1520, allowing the temporary suspension of in-person Assembly Meetings and allowing for teleconference meetings, until further notice. CALL-IN Teleconference Information for anyone wishing to call into the meeting and speak under Persons to be Heard (Item no. 3). If you wish to speak under Persons to be Heard, please text the Borough Clerk at 907-617-0415 or email to: [email protected]. You will be called in the order that your request is received. Please note that KSTK is still broadcasting the Borough Assembly meetings. Therefore, if you wish only to listen in, you may do so by tuning into KTSK! Here is the Call-in information for Persons to be Heard: By Computer: https://zoom.us/j/9076170415 And Enter the Meeting ID: 907 617 0415 OR Dial by your location +1 669 900 9128 US (San Jose) +1 346 248 7799 US (Houston) +1 301 715 8592 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 253 215 8782 US Meeting ID: 907 617 0415 then enter # CALL TO ORDER a. PLEDGE OF ALLEGIANCE led by Assembly Member Patty Gilbert b. CEREMONIAL MATTERS i. Wrangell Public School District FY 2021 Annual Budget 2. ROLL CALL 3. PERSONS TO BE HEARD 1 a. Temporary Telephonic Process for Persons to be Heard 4. AMENDMENTS TO THE AGENDA 5. CONFLICT OF INTEREST 6. CONSENT AGENDA a. Consent Agenda - MOTION ONLY b. Minutes from the March 10, 2020 Regular Assembly Mtg. c. Minutes from the March 17, 2020 Special Emergency Meeting 7. BOROUGH MANAGER'S REPORT a. Capital Facilities Department Report b. Former Institute Property Development Status Report c. Truly360 and Google My Business Status Report d. February Permanent Fund APCM Report e. USFS Monthly Report 8. BOROUGH CLERK’S FILE a. Borough Clerk's Report - None. 9. MAYOR AND ASSEMBLY BUSINESS 10. MAYOR AND ASSEMBLY APPOINTMENTS 11. PUBLIC HEARING 12. UNFINISHED BUSINESS 13. NEW BUSINESS a. RESOLUTION No 03-20-1520 OF THE ASSEMBLY OF THE CITY AND BOROUGH OF WRANGELL ALASKA ESTABLISHING ALTERNATIVE 1: SPILLWAY TRENCH AND SIPHON AS THE PREFERRED ALTERNATIVE FOR THE RESERVOIR BYPASS PROJECT b. RESOLUTION No 03-20-1521 OF THE ASSEMBLY OF THE CITY AND BOROUGH OF WRANGELL, ALASKA ADOPTING THE WRANGELL MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN c. RESOLUTION No 03-20-1522 OF THE ASSEMBLY OF THE CITY AND BOROUGH OF WRANGELL, ALASKA AMENDING THE JOB DESCRIPTION OF THE ASSISTANT DIESEL MECHANIC TO INCLUDE METER READING RESPONSIBILITIES d. Approval to Purchase Quantifit Respirator Fit Testing System in the Amount of $8,373.10 14. ATTORNEY’S FILE – Available for Assembly review in the Borough Clerk’s office 15. EXECUTIVE SESSION a. Executive Session: Collective Bargaining Strategy 16. ADJOURNMENT 2 Item i. 3 Item i. 4 Item i. 5 Item i. 6 Item i. 7 Item i. 8 9 Item a. PUBLIC NOTICE TEMPORARY TELEPHONIC PROCESS FOR PERSONS TO BE HEARD AT MARCH 24, 2020 WRANGELL BOROUGH ASSEMBLY MEETING The Wrangell Borough Assembly will hold their Regular Meeting on Tuesday, March 24, 2020 via teleconference. The following alternate methods for Persons To Be Heard have been created: How To Virtually Attend The Meeting: Call 1-877-378-0449 and enter the code: 5052 7375 How To Submit Your Name for Persons To Be Heard: 1. Email your written comments to [email protected]. Emails received by 4:00 p.m. on Tuesday, March 24, 2020 will be read aloud by the Borough Clerk. 2. Sign up to be called on the telephone during the meeting to provide your comments directly via telephone. Call or text the Borough Clerk at (907) 617-0415, or send your contact information to [email protected], including your full name and the subject you wish to comment on. Calls and emails received by the Borough Clerk by 4:00 p.m. on Tuesday, March 24, 2020 will be included in the meeting record. Dial into the teleconference via the number above and be prepared to speak when called upon, during that section of the agenda. The meeting will begin at 6:00 p.m. Comments will be read, and persons will be called upon in the order they were received by the Borough Clerk. All comments will be limited to three minutes, if needed, as usual. Thank You For Your Cooperation! The critical need to follow healthcare guidelines cannot be emphasized enough right now. We must do everything we can to protect the health and safety of our community. Receiving input from citizens is very important to everyone at the city, and we appreciate everyone’s cooperation in respecting our request to attend the meeting virtually. 10 Item a. CITY & BOROUGH OF WRANGELL, ALASKA Consent Agenda MOTION Move to approve the Consent Agenda as submitted. SUBMITTED BY: Kim Lane, Borough Clerk INFORMATION: Consent agenda. Items listed on the consent agenda or marked with an asterisk (*) are considered routine and will be passed in one motion; provided, upon the request of any member, the manager, or the clerk, an item on the consent agenda shall be removed from the consent agenda and placed under New Business for assembly action. 11 Item b. Minutes of Regular Assembly Meeting Held on March 10, 2020 Vice-Mayor Gilbert called the Regular Assembly meeting to order at 7:00 p.m., March 10, 2020, in the Borough Assembly Chambers. The pledge was led by Assembly Member Powell and the roll was called. PRESENT: POWELL, DECKER, GILBERT, LARRABEE, DELONG ABSENT: PRYSUNKA, MORRISON Borough Manager Von Bargen and Borough Clerk Lane were also in attendance. CEREMONIAL MATTERS – None. PERSONS TO BE HEARD – None. AMENDMENTS TO THE AGENDA Item 15a (Executive Session: Collective Bargaining Strategy) was removed from the Agenda at the request of Manager Von Bargen. There were no objections from the Assembly. CONFLICT OF INTEREST– None. CONSENT AGENDA a. Assembly Minutes from Regular February 25, 2020 b. POA-2019-00113 Letter of Permission request by William Rosborough for a dock (Zimovia Straight Waterway) c. CORRESPONDENCE: School Board Minutes from December 16, 2019 Meeting d. CORRESPONDENCE - School Board Minutes from January 20, 2020 Meeting M/S: Decker/Powell to approve the Consent Agenda, as presented. Motion approved unanimously by polled vote. BOROUGH MANAGER'S REPORT Von Bargen provided updates on the following: Corona Virus and Oil prices will have tremendous trickle-down effect on municipalities State has instituted an out-of-state travel ban City of Ketchikan has instituted a 30 day travel ban Working diligently with SEARHC on preparedness and will be issuing weekly news releases Backup generator for the airport was taken off the priority list; portable light plant is shared around the area; may need to revisit this as a priority Experiencing issues with the Nolan Center structure Hazard Mitigation Plan has been approved by FEMA; will need to be approved by the Assembly; WCA and Tlingit & Haida Central Council will also review it however, only one of the three entities needs to approve it within the next year 12 Item b. Budget Work Sessions have begun BOROUGH CLERK’S FILE Clerk Lane's report was provided. MAYOR AND ASSEMBLY BUSINESS Powell attended SSRAA meetings; fish returns do not look good. MAYOR AND ASSEMBLY APPOINTMENTS – None. PUBLIC HEARING – None. UNFINISHED BUSINESS 12a RESOLUTION No 03-20-1514 OF THE ASSEMBLY OF THE CITY AND BOROUGH OF WRANGELL, ALASKA AUTHORIZING THE REFUND OF OVER PAYMENT OF PROPERTY TAXES, INTEREST AND EXPENSES TO ARNOLD AND ALICE BAKKE DUE TO A MANIFEST ERROR IN THE AMOUNT OF $10,438.96 (postponed from the December 10, 2019 meeting) M/S: Decker/Powell to approve Resolution No. 03-20-1514. Von Bargen stated that the value of home was artificially inflated from 1994 to 2012 and taxes overpaid; this repays the overpaid tax and six years (statute of limitations) of compounded interest. Motion approved unanimously by polled vote. NEW BUSINESS 13a RESOLUTION No 03-20-1515 OF THE ASSEMBLY OF THE CITY AND BOROUGH OF WRANGELL, ALASKA AMENDING SECTION 312 (HEALTH INSURANCE BENEFITS) OF THE PERSONNEL POLICY CREATING A NEW TIER OF HEALTH INSURANCE COVERAGE FOR PERMANENT PART-TIME EMPLOYEES HIRED ON OR AFTER MARCH 1, 2020 M/S: DeLong/Larrabee to approve Resolution No. 03-20-1515. Von Bargen stated that the IRS considers 30 hours full time; any employee working under 40 hours will be on the 70/40 plan and employee M/S: Decker/DeLong amended main motion to change the wording: permanent part-time employees to permanent employees working less than 40 hours in the Resolution wherever stated. Amendment approved unanimously by polled vote. Motion, as amended, approved unanimously by polled vote. 13b RESOLUTION No 02-20-1516 OF THE ASSEMBLY OF THE CITY AND BOROUGH OF WRANGELL, ALASKA AMENDING SECTION 205 (EMPLOYMENT APPLICATIONS) OF THE PERSONNEL POLICY CREATING A NEW SECTION TITLE (EMPLOYMENT APPLICATIONS AND 13 Item b. PRE-EMPLOYMENT REQUIREMENTS) AND ADDING THE REQUIREMENTS FOR PRE- EMPLOYMENT DRUG SCREENING AND CRIMINAL BACKGROUND CHECKS FOR ALL PERMANENT EMPLOYEES HIRED ON OR AFTER MARCH 1, 2020 M/S: Larrabee/Powell to approve Resolution No. 03-20-1516. Powell questioned if this covered part time employees who operated heavy equipment. Von Bargen stated that she would look into making that change for part time employees. Decker questioned how the drug testing for marijuana would be handled. Motion approved with Larrabee, DeLong, Powell and Gilbert voting yes; Decker voted no. 13c RESOLUTION No 03-20-1517 OF THE ASSEMBLY OF THE CITY AND BOROUGH OF WRANGELL, ALASKA CREATING THE NOLAN CENTER ATTENDANT-MUSEUM COLLECTIONS POSITION AND AMENDING THE NON-UNION WAGE AND GRADE TABLE TO ADD THIS POSITION M/S: Powell/DeLong to approve Resolution No.