ITEM #9: APPROVAL OF CONSENT ITEMS [Action Requested] A. Minutes From the May 21, 2020 HRTPO Board Meeting Minutes from the May 21, 2020 HRTPO Board meeting are attached. Attachment 9-A RECOMMENDED ACTION: Approve the minutes. B. HRTPO Financial Statement The Statement of Revenues and Expenditures for the activities of May 2020 is attached. This statement reflects the financial status of the HRTPO as a whole. Attachment 9-B RECOMMENDED ACTION: Accept the HRTPO Financial Statement. HRTPO Board Meeting │ July 16, 2020│ Agenda Hampton Roads Transportation Planning Organization Board Summary Minutes of May 21, 2020 The Hampton Roads Transportation Planning Organization (HRTPO) Board Meeting was called to order at 10:37 a.m. in the Regional Board Room, 723 Woodlake Drive, Chesapeake, Virginia. Pursuant to Governor Northam’s Executive Order 53 issued on March 23, 2020 and Executive Order 61 issued on May 8, 2020 prohibiting all public and private in-person gatherings of ten or more individuals, the HRTPO Board Meeting was held electronically with the following in attendance: HRTPO Voting Members in Attendance: John Rowe, Jr. (Chair, PO) Thomas Shepperd (YK) Donnie Tuck (Vice-Chair, HA) Senator John Cosgrove (GA) Ella Ward (CH Alternate) Delegate Stephen Heretick (GA) Barry Cheatham (FR) Delegate Jeion Ward (GA) Michael Hipple (JC) William Harrell (HRT) McKinley Price (NN) Zach Trogdon (WATA) Kenneth Alexander (NO) Christopher Hall (VDOT) Herbert Green (PQ Alternate) Jennifer DeBruhl (DRPT Alternate) Linda Johnson (SU) Cathie Vick (VPA Alternate) Robert Dyer (VB) HRTPO Nonvoting Members in Attendance: Christopher Price (CH) Patrick Roberts (SU) Amanda Jarratt (FR) Thomas Leahy (VB) J. Brent Fedors (GL)* Andrew Trivette (WM) Mary Bunting (HA) Michael Giardino (PAA) Randy Keaton (IW) Terry Danaher (CAC) Scott Stevens (JC) Stephen Johnsen (CTB)* Michael Johnson (SH) Sheppard Miller (CTB) HRTPO Invited Participants in Attendance: Col. Ed Vedder (Langley-Eustis) Capt. Brad Rosen (Alternate, NAVY)* HRTPO Executive Director: Robert A. Crum, Jr. HRTPO Other Participants: James Gray (HA) Ray Amoruso (HRT) David Jenkins (NN) Todd Halacy (VDOT) Shannon Glover (PO)* Ivan Rucker (FHWA) Bob Baldwin (PO) Ryan Long (FTA) Leroy Bennett (SU) HRTPO Board Meeting Summary Minutes – May 21, 2020 – Page 1 Prepared by C. Mulkey Attachment 9-A HRTPO Voting Members Absent: Phillip Bazzani (GL) Paul Freiling (WM) William McCarty (IW) Senator Mamie Locke (GA) William Gillette (SH) HRTPO Nonvoting Members Absent: Cynthia Rohlf (NN) Terry Garcia Crews (FTA) Chip Filer (NO) Robert Bowen (NAA) Lydia Pettis-Patton (PO) Mark Flynn (VDA) J. Randall Wheeler (PQ) Larry Ewan (FTAC) Neil Morgan (YK) John Malbon (CTB) Jessie Yung (FHWA) Capt. Kevin Carroll (USCG) Jeffrey Breeden (FAA) HRTPO Staff: Mike Kimbrel John Mihaly Sam Belfield Kendall Miller Rob Case Keith Nichols Rob Cofield Jeff Raliski Kathlene Grauberger Dale Stith Sharon Lawrence *Denotes late arrival or early departure Others Recorded Attending: Scott Taylor; Dustin Rinehart (Delegate Barry Knight’s Office); Jim Ponticello and Chris Voigt (VDOT); Keith Cannady, Kelli Arledge, Cynthia Mulkey, John Sadler, Sheila Wilson (HRPDC Staff) Mr. Robert Crum, HRTPO Executive Director, stated that the meeting was being held electronically in response to Governor Northam’s Executive Order 53 and Executive Order 61 and to protect the public health and safety of the Board members, staff, and the general public. He indicated that the HRTPO will continue to hold electronic meetings until advised that it is safe to convene meetings in person. These remote meetings are required to complete essential business on behalf of the region. Per the requirements of the Code of Virginia, the meeting notice, agenda, and attachments were posted on the HRTPO website one week prior to the meeting, and electronic copies were provided to the Board members and other interested parties. Notice of the meeting was also posted for public review. Mr. Crum noted that a recording was being made of the meeting and will be posted on the HRTPO website. HRTPO Board Meeting Summary Minutes – May 21, 2020 – Page 2 Prepared by C. Mulkey Attachment 9-A Mr. Crum also noted that the general public was provided the opportunity to provide comments on the meeting agenda via two options: 1. Members of the public were invited to submit comments via email. 2. Members of the public were also invited to call into a dedicated phone line where comments would be recorded. He reported that there were no submitted public comments via either option and stated that members of the public were also invited to listen to the meeting using a phone line. Mr. Crum thanked everyone for their cooperation and patience regarding the electronic meeting. On behalf of the HRPDC and HRTPO staff, he expressed his appreciation for the Board’s commitment to the region. Attendance was recorded by roll call. A quorum was not established. Chair John Rowe continued the meeting with items not requiring approval. Public Comment Period Chair John Rowe asked for public comments, and Executive Director Robert Crum reported that no public comments for the HRTPO Board were received. Submitted Public Comments There were no submitted public comments. Transcribed Public Comments from Previous HRTPO Meeting The transcribed public comments from the February 20, 2020 HRTPO Board Meeting were included in the Agenda packet. Executive Director Report Mr. Robert Crum, HRTPO Executive Director, referenced his enclosed report and provided a summary of current work activities of the HRTPO, making particular note of the HRPDC/HRTPO staff-created COVID-19 dashboard on the HRPDC website (https://hrcovid19-hrpdc-gis.hub.arcgis.com/) to provide information, maps/data, and resources concerning the COVID-19 pandemic impact in the Hampton Roads region. * Invited Participant Captain Brad Rosen departed Mr. Crum also reported meeting with the region’s Chief Administrative Officers (CAOs) on a continuous basis via conference call to discuss a coordinated response to the COVID-19 crisis, share information, and discuss how the localities can assist one another. HRTPO staff reported that Chesapeake Voting Alternate Member Dr. Ella Ward was participating in the meeting. HRTPO Board Meeting Summary Minutes – May 21, 2020 – Page 3 Prepared by C. Mulkey Attachment 9-A A quorum was established. Approval of Agenda Chair Rowe stated that the Agenda could be approved without a roll call vote, as long as there were no objections from any Board members. No objections were noted. The agenda was approved as presented. Hampton Roads Express Lanes: HRTAC Update on Status of Master Tolling Agreement Chair Rowe asked Mr. Crum to provide Board Members with background information on the Hampton Roads Express Lanes Network. Mr. Crum reported that during the HRTPO Board meeting on October 17, 2019, the Board adopted a resolution endorsing the Hampton Roads Express Lanes Network as a consistent HOT-2 network beginning on I-64 at Jefferson Avenue in Newport News, proceeding along I-64 through Bowers Hill in Chesapeake and continuing along I-664 to I-64 in the vicinity of the Hampton Coliseum. The resolution stipulated that funding, operation, and use of toll revenues of the Express Lanes Network be managed by the Hampton Roads Transportation Accountability Commission (HRTAC) through the Master Tolling Agreement. Mr. Crum introduced Mr. Kevin Page, HRTAC Executive Director, to provide the HRTPO Board with an update on the status of the Master Tolling Agreement. Mr. Page described the Master Tolling Agreement document as a complex framework delineating the relationship between HRTAC and VDOT regarding the development and operations of the Hampton Roads Express Lanes Network. Mr. Page commended the leadership of the Master Tolling Agreement Advisory Committee as well as the Hampton Roads Caucus for moving forward with House Bill 1438 during the General Assembly Session. Considering the complexities of the agreement, it became complicated to move forward without a definitive conclusion regarding whether HRTAC or VDOT would be the issuer of the debt, and HB 1438 established the parameters and authorizations of HRTAC as the tolling authority of the designated Network. There has been significant progress regarding edits to the Master Tolling Agreement since the legislation was signed into law by the Governor. Mr. Page reported that while the Master Tolling Agreement has been undergoing negotiations and drafting, VDOT and HRTAC have continued the traffic and revenue study. He emphasized that the HRBT Project Agreement relies on a tolling revenue funding plan from the Hampton Roads Express Lanes Network. VDOT and HRTAC have been identifying definitive segments throughout the network and determining how each segment can contribute to the completion of the network build by 2025. In conclusion, Mr. Page summarized the forward progress on the Master Tolling Agreement as positive, and he commended current communications with the Commonwealth. HRTPO Board Meeting Summary Minutes – May 21, 2020 – Page 4 Prepared by C. Mulkey Attachment 9-A Chair Rowe thanked Mr. Page for his update and asked for questions. Hearing none, Chair Rowe referenced related Consent Agenda Items 7A and 7B, and Mr. Crum stated that without objection, the items may still be considered and approved as part of the Consent Agenda. FY 2021 HRTPO Budget Mr. Robert Crum, HRPDC/HRTPO Executive Director, reported that the Joint HRPDC/HRTPO Personnel and Budget (P&B) Committee met electronically via conference call on May 7, 2020 to review the proposed FY 2021 HRPDC/HRTPO Budget. The Personnel and Budget Committee took the following action: “The HRPDC/HRTPO Personnel and Budget Committee recommends approval of the FY21 Budget by the HRPDC and HRTPO Boards, with the condition that the budget be revisited by both Boards at their October 15, 2020 meetings.” This approach was in response to the COVID-19 pandemic and crisis. Preparing a 12-month budget is difficult due to the challenges for all levels of government. Traditionally relied upon revenues at the local, state, and federal levels may be reconsidered for other purposes.