MMIINNUUTTEESS GENERAL MEETING Wednesday 30 July 2008 commencing at 4:00pm Council Chambers 1st floor Administration Building Bloomfield Street Cleveland. Qld 4163 GENERAL MEETING MINUTES 30 JULY 2008 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 DECLARATION OF OPENING ....................................................................1 2 DEVOTIONAL SEGMENT ...........................................................................1 3 RECORD OF ATTENDANCE AND LEAVE OF ABSENCE ........................1 4 RECEIPT AND CONFIRMATION OF MINUTES .........................................1 5 MATTERS OUTSTANDING FROM PREVIOUS GENERAL MEETING MINUTES .....................................................................................................2 5.1 REPORT FROM CHIEF EXECUTIVE OFFICER ..........................2 5.1.1 PETITION (DIVISION 3) – REQUEST TO CONTROL TRAFFIC SPEEDS IN CLIFFORD PERSKE DRIVE, THORNLANDS ............................................................................ 2 5.1.2 PETITION TO RAISE COUNCIL CONTRIBUTION TO CANAL LEVIES ........................................................................... 2 5.1.3 PETITION (DIVISION 5) – REQUESTING A VEHICULAR CROSSING BETWEEN LAMB AND MACLEAY ISLANDS ........ 2 5.1.4 REQUEST FOR REPORT – REVIEW OF CURRENT POSITION ON MANAGEMENT OF SHOPPING TROLLEYS ..... 3 5.1.5 REQUEST FOR REPORT – OPPORTUNITIES FOR RECREATIONAL, SPORTING OR FESTIVAL FACILITIES USE ON COMMONWEALTH LAND AT BIRKDALE................... 3 5.1.6 REQUEST FOR REPORT – PROTECTING SIGNIFICANT VEGETATION .............................................................................. 3 5.1.7 REQUEST FOR REPORT – UPGRADE OF FORESHORE TRAILS......................................................................................... 3 5.1.8 PETITION (DIV 9) REQUEST TO CLOSE PATHWAY ADJACENT TO 13 AND 15 DIANA STREET, CAPALABA........ 3 6 PUBLIC PARTICIPATION ...........................................................................4 7 PETITIONS...................................................................................................5 7.1 PETITION (DIVISION 4) – OBJECTION TO COUNCIL’S CHANGE IN PENSIONER CONCESSION RATES FROM Page (i) Redland City Council GENERAL MEETING MINUTES 30 JULY 2008 RESIDENTIAL 5 TO RESIDENTIAL INVESTMENT 5 AND THE REMOVAL OF THE PENSIONER DISCOUNT.....................5 8 MOTION TO ALTER THE ORDER OF BUSINESS .....................................5 9 DECLARATION OF MATERIAL PERSONAL INTEREST ON ANY ITEMS OF BUSINESS .................................................................................5 10 PLANNING & POLICY COMMITTEE 9/07/08 - RECEIPT AND ADOPTION OF REPORT.............................................................................6 10.1 PLANNING AND POLICY.............................................................8 10.1.1 ENVIRONMENT ACQUISITION POLICY REVIEW ..................... 8 10.1.2 RESPONSE TO PETITION FROM REDLANDS DISTRICT MOTORCYCLE CLUB ............................................................... 13 10.2 GENERAL BUSINESS................................................................24 10.2.1 REQUEST FOR REPORT - RESEARCH ON THE IMPACT OF TRAIL BIKES ON THE REDLANDS.................................... 24 11 REDLAND WATER AND WASTE COMMITTEE 22/07/08 - RECEIPT AND ADOPTION OF REPORT ..................................................................25 11.1 REDLAND WATER AND WASTE ..............................................26 11.1.1 REDLAND WATER & WASTE COUNCIL BUSINESS UNIT REPORT - JUNE 2008............................................................... 26 11.1.2 MEMORANDUM OF UNDERSTANDING WITH SEQ COUNCILS ON APPROACH TO WATER REFORM ................ 29 11.1.3 FORMATION OF DISTRIBUTION COMPANY, SHAREHOLDERS’ AGREEMENT, QTC LOAN GUARANTEE............................................................................. 31 11.2 GENERAL BUSINESS................................................................34 12 PLANNING & POLICY COMMITTEE MEETING 23/07/08 - RECEIPT AND ADOPTION OF REPORT ..................................................................35 12.1 CUSTOMER SERVICES.............................................................36 12.1.1 POOL INSPECTION FOR PRIVATELY CERTIFIED POOLS – 1998 ONWARD .......................................................................... 36 12.1.2 COMMUNITY SAFETY .............................................................. 43 12.2 PLANNING AND POLICY...........................................................51 Page (ii) Redland City Council GENERAL MEETING MINUTES 30 JULY 2008 12.2.1 CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT.......................................................................... 51 12.2.2 AFFORDABLE HOUSING INITIATIVE...................................... 57 12.2.3 HEAVY VEHICLES MOUNT COTTON ROAD........................... 63 12.3 GENERAL BUSINESS................................................................69 13 FINANCE AND CORPORATE MANAGEMENT COMMITTEE 23/07/08 - RECEIPT AND ADOPTION OF REPORT ................................70 13.1 CORPORATE SERVICES...........................................................71 13.1.1 JUNE 2008 - MONTHLY FINANCIAL REPORTS...................... 71 13.1.2 AIR-CONDITIONING CLEVELAND LIBRARY BUILDING........ 76 13.1.3 SEQ WATER GRID CONTRACTUAL PAYMENTS – CEO DELEGATION ............................................................................ 79 13.2 CUSTOMER SERVICES.............................................................81 13.2.1 DALPURA STREET BOAT RAMP AND CARPARK PROJECT - DELEGATED AUTHORITY REPORT.................... 81 13.2.2 SUPPLY AND PLACEMENT OF HOT MIXED ASPHALT RESURFACING TO THE WELLINGTON AND SOUTH STREETS, THORNLANDS ROUNDABOUT UPGRADE .......... 84 13.2.3 2008/2009 COMMUNITY DEVELOPMENT GRANTS ............... 87 13.3 PLANNING AND POLICY...........................................................90 13.3.1 ADOPTION OF GOVERNANCE FRAMEWORK ....................... 90 13.3.2 CORPORATE BALANCED SCORECARD REPORT JUNE 2008 ........................................................................................... 94 13.3.3 QUARTERLY OPERATIONAL PLAN REPORT FOR JUNE 2008 ........................................................................................... 98 13.4 GENERAL BUSINESS..............................................................103 13.4.1 REQUEST FOR REPORT ON PENSIONER REBATE APPLICATION ON RATES.......................................................103 14 MAYORAL MINUTES ..............................................................................104 14.1 SPONSORSHIP TO THE REDLANDS SPRING FESTIVAL 2008 ..........................................................................................104 Page (iii) Redland City Council GENERAL MEETING MINUTES 30 JULY 2008 14.2 REVIEW OF MAYOR’S COMMUNITY FUND POLICY AND GUIDELINE...............................................................................104 14.3 APPOINTMENT OF CHIEF EXECUTIVE OFFICER.................105 15 DIRECT TO COUNCIL REPORTS...........................................................106 15.1 OFFICE OF CEO.......................................................................106 15.1.1 COUNCILLORS' EXPENSES REIMBURSEMENT AND PROVISION OF FACILITIES FOR COUNCILLORS POLICY ..106 15.1.2 MOOROONDU SPORTS & RECREATION CLUB - CONTRIBUTION TO AMENITIES BLOCK - DIV10 CCBF.......109 15.2 PLANNING & POLICY..............................................................111 15.2.1 DELEGATED AUTHORITY FOR PLANNING AND POLICY COMMITTEE – GRANT TO REDLANDS TOURISM ................111 16 NOTICE OF MOTION UNDER SECTION 451 OF LOCAL GOVERNMENT ACT 1993.......................................................................114 16.1 NOTICE GIVEN BY CR HENRY (DIVISION 3) .........................114 16.1.1 NOTICE OF MOTION TO RESCIND RESOLUTION OF COUNCIL OF 2 JULY 2008 – ITEM 13.6.1 TENDER FOR THE DELIVERY OF VISITOR INFORMATION SERVICES FOR REDLAND CITY ...............................................................114 17 URGENT BUSINESS WITHOUT NOTICE...............................................115 17.1 REDLAND CITY COUNCIL’S COMPLIANCE WITH LOCAL GOVERNMENT ACT 1993 SECTIONS 994, 995, 996 AND SECTION 42 OF THE REGULATION.......................................115 18 MEETING CLOSURE...............................................................................115 Page (iv) Redland City Council GENERAL MEETING MINUTES 30 JULY 2008 1 DECLARATION OF OPENING The Mayor declared the meeting open at 4.00pm. 2 DEVOTIONAL SEGMENT Pastor Linda Grieve of the Christian City Church and a member of the Minister’s Fellowship, led Council in a brief devotional segment. 3 RECORD OF ATTENDANCE AND LEAVE OF ABSENCE MEMBERS PRESENT: Cr M Hobson Mayor Cr T Bowler Deputy Mayor and Councillor Division 6 Cr W Boglary Councillor Division 1 Cr C Ogilvie Councillor Division 2 Cr D Henry Councillor Division 3 Cr P Dowling Councillor Division 4 Cr B Townsend Councillor Division 5 Cr M Elliott Councillor Division 7 Cr K Reimers Councillor Division 8 Cr K Williams Councillor Division 9 Cr H Murray Councillor Division 10 EXECUTIVE LEADERSHIP GROUP: Mr G Underwood Acting Chief Executive Officer Mr L Smith Acting General Manager Customer Services Mr R Turner General Manager Corporate Services Mr G Soutar General Manager Redland Water & Waste Mr G Photinos Acting General Manager Planning and Policy MINUTES: Mrs J Parfitt Corporate Meetings & Registers Officer 4 RECEIPT AND CONFIRMATION OF MINUTES Moved by: Cr Elliott Seconded by: Cr Townsend That the minutes of the General Meeting of Council held