ORDINARY MEETING OF COUNCIL AGENDA 11 MARCH 2020 ORDINARY MEETING OF COUNCIL AGENDA 11 MARCH 2020 TABLE OF CONTENTS Item Subject Page No. 1. Meeting Opened........................................................................................................................... 3 2. Leave of Absence .......................................................................................................................... 3 3. Condolences/Get Well Wishes ...................................................................................................... 3 3.1 Condolences/Get Well Wishes....................................................................................................... 3 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................................................................... 4 5. Mayoral Minute ........................................................................................................................... 4 6. Confirmation of Minutes ............................................................................................................... 5 6.1 Confirmation of Ordinary Meeting Minutes 26 February 2020 ..................................................... 5 7. Business Arising from Minutes ...................................................................................................... 5 8. Committee Reports ...................................................................................................................... 6 8.1 Receipt of the Minutes of the Audit and Risk Management Committee held on 27 February 2020 ................................................................................................................................ 6 9. Deputations/Presentations ......................................................................................................... 20 10. Executive Office Reports ............................................................................................................. 20 11. People & Business Performance Reports ..................................................................................... 21 11.1 Acting Group Manager People & Business Performance Monthly Report - February 2020 ............................................................................................................................................. 21 11.2 Future Use of the Kensington Grove Child Care Centre and Community Hall Facilities .............. 36 11.3 Key Corporate Risk Register - Progress Report ............................................................................ 42 12. Community & Regional Prosperity Reports .................................................................................. 63 12.1 Acting Group Manager Community and Regional Prosperity - Monthly Report - February 2020 .............................................................................................................................. 63 12.2 Regional Arts Development Fund (RADF) funding application 2020-2021 .................................. 77 12.3 Application for Material Change of Use for Bulk Retail, Refreshment Service, Shop and Advertising Device (MC2019/0072) at Lot 1009 SP297361, Warrego Highway, Plainland ....................................................................................................................................... 79 12.4 Grantham Quarry Approval of Rehabiltation Works ................................................................... 99 13. Infrastructure Reports .............................................................................................................. 117 13.1 Group Manager Infrastructure Monthly Report - February 2020 ............................................. 117 14. Items for information ............................................................................................................... 125 14.1 Councillor Portfolio Report - February 2020 .............................................................................. 125 15. Confidential Items .................................................................................................................... 132 15.1 Strategic Procurement Review .................................................................................................. 132 Page 1 ORDINARY MEETING OF COUNCIL AGENDA 11 MARCH 2020 15.2 Third Quarter Legal Update ....................................................................................................... 133 16. Meeting Closed......................................................................................................................... 134 Page 2 ORDINARY MEETING OF COUNCIL AGENDA 11 MARCH 2020 1. MEETING OPENED 2. LEAVE OF ABSENCE The Mayor, Cr Milligan was granted leave of absence for this meeting at Council’s Ordinary Meeting held 22 January 2020, to attend the South East Region International Women’s Day Breakfast for the Queensland Police Service as the guest speaker. 3. CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 02 March 2020 Author: Erin Carkeet, Governance and Strategy Officer Responsible Officer: Dan McPherson, Acting Group Manager People & Business Performance Summary: Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. Page 3 ORDINARY MEETING OF COUNCIL AGENDA 11 MARCH 2020 4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must: (a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest – i. the name of the person or other entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting ii. how the person or other entity stands to gain the benefit or suffer the loss iii. if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and (b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on. 4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to section 175E of the Local Government Act 2009, a councillor or senior council officer who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government or any of its committees must inform the meeting about the personal interest in the matter, including the following particulars about the interests: a) the nature of the interests b) if the personal interests arise because of the relationship with, or receipt of a gift from, another person: i. the name of the other person; and ii. the nature of the relationship or value and date of receipt of the gift; and iii. the nature of the other person’s interests in the matter. c) how the councillor or senior council officer intends to handle the matter i.e. leave the meeting or proposes to stay in a meeting. 5. MAYORAL MINUTE No Mayoral Minute. Page 4 ORDINARY MEETING OF COUNCIL AGENDA 11 MARCH 2020 6. CONFIRMATION OF MINUTES 6.1 Confirmation of Ordinary Meeting Minutes 26 February 2020 Date: 02 March 2020 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer Summary: Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 26 February 2020 be taken as read and confirmed. 7. BUSINESS ARISING FROM MINUTES No Business Arising from Minutes. Page 5 ORDINARY MEETING OF COUNCIL AGENDA 11 MARCH 2020 8. COMMITTEE REPORTS 8.1 Receipt of the Minutes of the Audit and Risk Management Committee held on 27 February 2020 Date: 03 March 2020 Author: Madonna Brennan, Governance and Strategy Advisor Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT the unconfirmed Minutes of the Audit and Risk Management Committee Meeting held on 27 February 2020, as attached, be received and noted. Attachments 1⇩ Unconfirmed Minutes 27 February 2020 13 Pages Page 6 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee held on 27 February 2020 Unconfirmed Minutes 27 February 2020 Attachment 1 8.1 Page 7 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee held on 27 February 2020 Unconfirmed Minutes 27 February 2020 Attachment 1 8.1 Page 8 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee held on 27 February 2020 Unconfirmed Minutes 27 February 2020 Attachment 1 8.1 Page 9 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee held on 27 February 2020 Unconfirmed Minutes 27 February 2020 Attachment 1 8.1 Page 10 Receipt of the Minutes of the Audit and Risk Management Attachment 1 Committee held on 27 February 2020 Unconfirmed Minutes 27 February 2020 Attachment 1 8.1 Page 11 Receipt of the Minutes of the Audit and Risk Management Attachment