Meeting of the Burnley Borough Council To be held at 6.30pm on Wednesday 15th July 2015 Town Hall Burnley 7th July 2015 Sir or Madam, Notice is given of a MEETING of the COUNCIL of the BOROUGH OF BURNLEY to be held at the TOWN HALL, BURNLEY, on Wednesday 15th July 2015 starting at 6.30 p.m. To transact the business specified below. Tom Forshaw Head of Chief Executive’s Office Members of the public may ask a question, make a statement, or present a petition relating to any matter for which the Council has a responsibility or which affects the Borough. Notice in writing of the subject matter must be given to the Head of Chief Executive’s Office by 5.00 pm on the day before the meeting. Forms can be obtained for this purpose from the reception desk at Burnley Town Hall, Manchester Road or at the Contact Centre, Parker Lane, Burnley or from the web at: www.burnley.gov.uk/meetings. Requests will be dealt with in the order in which they are received. A G E N D A 1. Minutes of the last meeting To receive, as read, the Minutes of the proceedings of the Full Council meeting held on the 20th May 2015 and to confirm them or otherwise (enclosed) 2. Declarations of Interest In accordance with the Regulations, Members are required to declare any personal or personal and prejudicial interests they may have and the nature of those interests in respect of items on this agenda and/or indicate if S106 of the Local Government Finance Act 1992 applies to them. Please note that phones and other equipment may be used to film, record, tweet or blog from this meeting. The use of those images or recordings is not under the Council’s control. No part of the meeting room is exempt from public filming. Under current legislation members of the public can film or record this meeting provided they don’t disrupt the meeting. 3. Mayors’ Communications To receive communications (if any) from His Worship the Mayor 4 Public Question Time To receive questions, statements or petitions (if any) from members of the public. 5. Items for Decision by the Council Agenda Page No. (a) 2014/15 Final Outturn Position 13 To consider the 2014/15 Outturn (report and relevant Minute enclosed) (b) 2014/15 Treasury Management Annual Review 33 To consider the 2014/15 Treasury Management Annual Review (report enclosed, and relevant Minute to follow) (c) Minimum Revenue Provision - Revised Policy 43 To consider proposed changes to the Minimum Revenue Provision Policy Statement (report enclosed, and relevant Minute to follow) (d) Appointment of Monitoring Officer 57 To consider the appointment of the Monitoring Officer (report enclosed) (e) Appointment of Independent Persons and Constitutional 65 Amendments 2015/16 To consider the appointment of Independent Persons and constitutional Amendments for 2015/16 (report enclosed) Please note that phones and other equipment may be used to film, record, tweet or blog from this meeting. The use of those images or recordings is not under the Council’s control. No part of the meeting room is exempt from public filming. Under current legislation members of the public can film or record this meeting provided they don’t disrupt the meeting. (f) Leader’s Changes to Part 3 (Executive) Delegations 69 To note the Leader’s changes to Part 3 (Executive) Delegations (report enclosed) 6. Scrutiny Committee Chair’s Cycle 1 report 73 To receive the report of the Scrutiny Committee Chair on the first cycle of Scrutiny Committee meetings (report enclosed) 7. Strategic Plan Progress Reports Mark Townsend Leader 79 John Harbour Deputy Leader/Housing and Environment 83 Howard Baker Resources and Performance Management 89 Bea Foster Leisure and Culture 93 Tony Harrison Community Services 97 Sue Graham Regeneration and Economic Development 101 (reports enclosed) 8. Questions To deal with questions (if any) relating to matters not contained in the Minutes before the Council and of which notice in writing has been received in accordance with Standing Order No 10 (2) 9. Exclusion of the Public To consider the exclusion of the public from the meeting before discussion takes place on the following item of business on the grounds that in view of the nature of the business to be transacted, if the public were present there would be a disclosure to them of exempt information within the meaning of Part VA of the Local Government Act 1972. 10. Financial Systems Transformation 105 To consider a report on Financial Systems Transformation (report enclosed, and relevant Minute to follow) Please note that phones and other equipment may be used to film, record, tweet or blog from this meeting. The use of those images or recordings is not under the Council’s control. No part of the meeting room is exempt from public filming. Under current legislation members of the public can film or record this meeting provided they don’t disrupt the meeting. Item 1 Minutes of the Last Meeting BURNLEY BOROUGH COUNCIL BURNLEY TOWN HALL Wednesday 20th May 2015 PRESENT MEMBERS His Worshipful The Mayor (Councillor Andy Tatchell) in the Chair; Councillors Baker, Birtwistle, Briggs, Brindle, Bullas, Campbell, Cant, Carmichael, Chaudhary, Cunningham, Ellis, Fleming, Foster, Frost, Graham, Greenwood, Harbour, Harrison, Heginbotham, Hosker, Hussain, Isherwood, Ishtiaq, Johnstone, Kelly, Arif Khan, Wajid Khan, Large, Lishman, Malik, Martin, Monk, Mottershead, Newhouse, Pate, Porter, Reynolds, Royle, Stringer, Sumner, Towneley and Townsend OFFICERS Pam Smith - Chief Executive Tom Forshaw - Head of Chief Executive‟s Office David Talbot - Monitoring Officer and Senior Solicitor Jeremy Richards - Communications Officer Imelda Grady - Democracy Officer Eric Dickinson - Democracy Officer Maureen Neave - Assistant Democracy Officer David Farrar - Mayor‟s Officer David Bristow - Deputy Mayor‟s Officer 1. Election of Mayor It was moved by Councillor Tony Martin and seconded by Councillor Ida Carmichael and RESOLVED UNANIMOUSLY That Councillor Elizabeth Monk be elected Mayor of the Borough for the Municipal Year 2015/16. (Councillor Andy Tatchell then vacated the Chair in favour of the Mayor). Her worship the Mayor, Councillor Elizabeth Monk, then made and subscribed the Declaration of Acceptance of Office as required by Law. Full Council 15/07/2015 Page 1 of 10 2. Thanks to the retiring Mayor It was moved by Councillor Marcus Johnstone and seconded by Councillor John Harbour that the grateful thanks of this Council be extended to the retiring Mayor for the services rendered by him during the past Municipal Year. On being put to the vote the motion was declared to be carried and it was RESOLVED UNANIMOUSLY accordingly It was FURTHER RESOLVED – That medallions be presented to Councillor Andy Tatchell and Mrs Lorna Tatchell as a token of the Council‟s appreciation of their services to the Borough during the Municipal Year now ending. Councillor Andy Tatchell responded by reviewing the highlights of his period of office, thanking those who had helped him and announcing the results of the Mayor‟s Charity Fund Appeal. 3. Minutes The Minutes of the last meeting of the Council held on the 8th April 2015 were confirmed and signed by the Chair. 4. Appointment of Deputy Mayor It was moved by Councillor Anne Kelly and seconded by Councillor Charlie Briggs and RESOLVED UNANIMOUSLY – That Councillor Jeff Sumner be elected Deputy Mayor/Mayor elect of the Borough for the Municipal Year 2015/16. The Deputy Mayor, Councillor Jeff Sumner then made and subscribed the Declaration of Acceptance of Office as required by Law. 5. Mayor’s Communications The Chief Executive, Pam Smith, reported that Her Worship the Mayor would be „At Home‟ at the Town Hall, Burnley at 2.00 p.m. on Tuesday 26th May 2015. She further reported that the Mayor‟s Charity Ball would be held on Saturday 2nd April 2016 at the James Hargreaves Suite, Burnley Football. Full Council 15/07/2015 Page 2 of 10 6. Adjournment of Meeting The Mayor adjourned the meeting at 4.40 p.m. The meeting reconvened at 6.30 pm 7. Public Question Time Mr J Rowe addressed the Council under the Request to Speak Policy on Woodtop School. 8. Election of the Leader of the Council and appointment by the Leader of the Deputy Leader and the Executive 2015/16 Consideration was given to the requirements of the Local Government Act 2000 as amended by the Localism Act 2011 relating to the arrangements for Leader of the Council and the subsequent amendment to the Council‟s constitution. It was moved by Councillor John Harbour and seconded by Councillor Joanne Greenwood:- “That Councillor Mark Townsend be elected as the Leader of the Council” Councillor Mark Townsend informed Members of his appointment of the Deputy Leader and Executive Members RESOLVED (1) That the requirements of the Local Government Act 2000 as amended by the Localism Act 2011 relating to the arrangements for Leader of the Council be applied; (2) That the Council‟s constitution, including Article 7, be amended to reflect the requirements of the Local Government Act 2000 as amended by the Localism Act 2011; (3) That Councillor Mark Townsend be elected as Leader of the Council for 4 years up to the date of the next Appointments Council at the end of the 4 year term; and (4) That the Leader‟s appointment of the Deputy Leader and the Executive be noted, as follows; - Councillor John Harbour - Deputy Leader and Executive Member for Housing and Environment Councillor Howard Baker - Executive Member for Resources and Performance Management Councillor Sue Graham- Executive Member for Regeneration and Economic Development Councillor Bea Foster- Executive Member for Leisure and Culture Councillor Tony Harrison – Executive Member for Community Full Council 15/07/2015 Page 3 of 10 Services 10.