Ordinary Council Business Paper date of meeting: Wednesday 18 September 2019 location: Council Chambers 17 Burrawan Street Port Macquarie time: 5.30pm Note: Council is distributing this agenda on the strict understanding that the publication and/or announcement of any material from the Paper before the meeting not be such as to presume the outcome of consideration of the matters thereon. Community Vision A sustainable high quality of life for all Community Mission Building the future together People Place Health Education Technology Council’s Corporate Values Sustainability Excellence in Service Delivery Consultation and Communication Openness and Accountability Community Advocacy Community Themes Leadership and Governance Your Community Life Your Business and Industry Your Natural and Built Environment Ordinary Council Meeting Wednesday 18 September 2019 Items of Business Item Subject Page 01 Acknowledgement of Country ................................................................................... 1 02 Local Government Prayer ......................................................................................... 1 03 Apologies ................................................................................................................... 1 04 Confirmation of Minutes ............................................................................................ 1 05 Disclosures of Interest ............................................................................................. 32 06 Mayoral Minute 07 Confidential Correspondence to Ordinary Council Meeting .................................... 36 08 Public Forum - Matters Not On The Agenda ........................................................... 37 09 Public Forum - Matters On The Agenda ................................................................. 38 10 Leadership and Governance ................................................................................ 39 10.01 Mayoral Discretionary Fund Allocations - 8 August to 4 September 2019 ...................................................................................... 40 10.02 Creation of Office of Deputy Mayor ......................................................... 42 10.03 Determination of Councillor Numbers ...................................................... 46 10.04 Status of Reports From Council Resolutions ........................................... 48 10.05 Council Meetings Dates for 2020............................................................. 54 10.06 Notice of Motion - Professional Development Undertaken by the Mayor ................................................................................................. 56 10.07 Recommended Item from Audit, Risk & Improvement Committee - Legislative Compliance 2018-2019 ..................................... 58 10.08 Recommended Item from Audit, Risk & Improvement Committee - Audit, Risk & Improvement Committee Annual Report 2018-2019 .................................................................................... 59 10.09 Financial Assistance Grants .................................................................... 60 10.10 Monthly Budget Review - August 2019.................................................... 63 10.11 Investments - August 2019 ...................................................................... 67 10.12 Delivery Program (2017-2021) Six Monthly Progress Report (January to June 2019) ............................................................................ 71 10.13 Annual Report of the Activities for the Mayor's Sporting Fund 2018/2019 ................................................................................................ 95 10.14 Draft Community Participation Plan 2019 ................................................ 98 11 Your Community Life .......................................................................................... 101 11.01 Flynns Beach Master Plan Community Engagement Feedback Report ................................................................................... 102 11.02 Port Macquarie Aquatic Facility - Site Selection .................................... 122 11.03 Recommended Items from the Mayor's Sporting Fund Sub- Committee - August 2019 ..................................................................... 144 11.04 Cultural Plan - Progress Report ............................................................. 145 11.05 ArtWalk 2019 - Post Event ..................................................................... 149 11.06 Bicentenary Priorities, Artwalk Resourcing and Tastings on Hastings ................................................................................................ 160 11.07 Disability Inclusion Action Plan Annual Progress Report ...................... 165 11.08 Service Level Agreement with NSW Justice - Community Corrections ............................................................................................. 167 11.09 Re-Establishment of Alcohol Free Zone - Port Macquarie CBD ....................................................................................................... 170 11.10 Library Strategic Plan ............................................................................ 175 11.11 2019-2020 Round 1 Community Grant Program for Endorsement .......................................................................................... 181 12 Your Business and Industry .............................................................................. 185 12.01 Health and Education Precinct Master Plan .......................................... 186 12.02 Event Sponsorship Program Round 1, 2020 ......................................... 206 13 Your Natural and Built Environment ................................................................. 211 13.01 Transport Network Improvements (Including the Proposed Orbital Road Project) - 19 June 2019 Council Resolution Update Report ........................................................................................ 212 13.02 Notice of Motion - Revocation of Part of the Lake Innes Nature Reserve ...................................................................................... 225 13.03 Notice of Motion - Seeking Clarification on Lake Innes Nature Reserve from Member for Port Macquarie ............................................ 226 13.04 Notice of Motion - Proposed Orbital Road Investigation Area ............... 228 13.05 Notice of Motion - Request for Funding to Supplement Council's Ferry Services ........................................................................ 230 13.06 Notice of Motion - Water Security .......................................................... 231 13.07 Notice of Motion - Climate Change Policy / Action Plan ........................ 232 13.08 Notice of Motion - Protection of Public Infrastructure Bonds Fee ......................................................................................................... 233 13.09 Ocean Drive Duplication Project ............................................................ 234 13.10 Bold Street Laurieton Pedestrian Crossing ........................................... 237 13.11 Biodiversity Strategy: Report Following Close of Public Exhibition Phase .................................................................................... 251 13.12 Kooloonbung Creek Flying-Fox Camp Management Plan ................... 256 13.13 The Bago Tavern, 235 High Street, Wauchope - Inspection Report received from NSW Fire & Rescue ............................................ 261 13.14 Bonny Hills Beach Hotel, 1045 Ocean Drive, Bonny Hills - Inspection Report received from NSW Fire & Rescue .......................... 264 13.15 Planning Proposal: 2019 Administrative Review of Port Macquarie - Hastings LEP 2011 (Amendment No 55) - Consideration of Submissions ............................................................... 267 13.16 Question With Notice - Tree Lopping and Removal Program ............... 272 13.17 Question With Notice - Feral Deer ......................................................... 273 14 Items To Be Dealt With By Exception 15 Confidential Matters Motion to move into Confidential Committee of the Whole ................................... 274 15.01 T-19-31 Supply and Delivery of Two (2) x 20 Tonne Track Mounted Excavators 15.02 T-19-29 Dunbogan Flood Access Road - Stage 1A 15.03 John Henry Taylor and Mildred Joy Taylor v. Port Macquarie- Hastings Council 15.04 General Manager’s Contract, 2018-2019 Performance Review & 2019-2020 Performance Agreement Adoption of Recommendations from Confidential Committee of the Whole AGENDA ORDINARY COUNCIL 18/09/2019 Item: 01 Subject: ACKNOWLEDGEMENT OF COUNTRY "I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present." Item: 02 Subject: LOCAL GOVERNMENT PRAYER A Minister from the Combined Churches of Port Macquarie will be invited to deliver the Local Government Prayer. Item: 03 Subject: APOLOGIES RECOMMENDATION That the apologies received be accepted. Item: 04 Subject: CONFIRMATION OF PREVIOUS MINUTES RECOMMENDATION That the Minutes of the Ordinary Council Meeting held on 21 August 2019 be confirmed. Item 01 Page 1 MINUTES Ordinary Council Meeting 21/08/2019 PRESENT Members: Councillor Peta Pinson (Mayor) Councillor Lisa Intemann (Deputy Mayor) Councillor Rob Turner Councillor Michael Cusato Councillor Sharon Griffiths Councillor Peter Alley