AGENDA Meeting BudgetMonitoringSub -Committee Date Tuesday19July2011 Time 3.30 pm Place CommitteeRoom4,CityHall,The Queen'sWalk,London,SE12AA Copiesofthereportsandanyattachmentsmaybefoundat:http://www.london.gov.uk/who-runs- london/the-london-assembly/committees/budget-monitoring MostmeetingsoftheLondonAssemblyanditsCommitteesarewebcastliveat http://www.london.gov.uk/who-runs-london/the-london-assembly/webcasts whereyoucanalso viewpastmeetings. MembersoftheCommittee JohnBiggs(Chairman) GarethBacon RichardBarnbrook RichardTracey AmeetingoftheCommitteehasbeencalledbytheChairmanoftheCommitteetodealwiththe businesslistedbelow.Thismeetingwillbeopentothepublic.Thereisaccessfordisabledpeople,and inductionloopsareavailable. MarkRoberts,ExecutiveDirectorofSecretariat Monday11July2011 FurtherInformation Ifyouhavequestions,wouldlikefurtherinformationaboutthemeetingorrequirespecialfacilities pleasecontact:MattBailey,CommitteeAssistant;Telephone:02079834014;E-mail: [email protected];Minicom:02079834458.. FormediaenquiriespleasecontactLisaMoore,Tel:02079834228,email: [email protected] orJulieWheldon,Tel:02079834228,email: [email protected] . Ifyouhaveanyquestionsaboutindividualreportspleasecontactthereportauthorwhosedetailsare attheendofeachreport. Thereislimitedundergroundparkingfororangeandbluebadgeholders,whichwillbeallocatedona first-comefirst-servedbasis.PleasecontactFacilitiesManagement(02079834750)inadvanceif yourequireaparkingspaceorfurtherinformation. Ifyou,orsomeoneyouknow,needsacopyoftheagenda,minutesorreports inlargeprintorBraille,audio,orinanotherlanguage,thenpleasecalluson 02079834100oremail [email protected] . CertificateNumber:FS80233 Agenda BudgetMonitoringSub-Committee Tuesday19July2011 1. ApologiesforAbsenceandChairman'sAnnouncements ToreceiveanyapologiesforabsenceandanyannouncementsfromtheChairman. 2. DeclarationsofInterests (Pages1-2) TheSub -Committeeisrecommendedto: (a) NotethelistofmembershipsoffunctionalbodiesandLondonBorough Councils,assetoutinthetableatItem2; (b) NotethegiftsandhospitalityreceivedbyMembers,assetoutonthe Authority’sgiftsandhospitalityregister;and (c) Declareanyotherpersonalorpersonalprejudicialinterestsinspecificitems listedontheagendaoverandabovethoseitemslistedinthetableaboveand includinganyinterestsarisingfromgiftsorhospitalityreceivedwithinthe previousthreeyearsorfromthedateofelectiontotheLondonAssembly, whicheveristhelater,whicharenotatthetimeofthismeetingreflectedon theAuthority’sregisterofgiftsandhospitality. 3. Minutes (Pages3-34) TheSub -Committeeisrecommendedtoconfirmtheminutesofthe meetingofthe BudgetMonitoringSub-Committeeheldon14April2011tobesignedbythe Chairmanasacorrectrecord. Theappendicestotheminutessetoutonpages7to34areattachedforMembersandofficers onlybutareavailablefromthefollowingareaoftheGLA’swebsite: http://www.london.gov.uk/who-runs-london/the-london-assembly/meetings 4. SummaryListofActions (Pages35-48) ReportoftheExecutiveDirectorofSecretariat Contact:MattBailey; [email protected] ;02079834014 TheSub-Committeeisrecommendedtonotethecompletedandoutstandingactions arisingfrompreviousmeetingsoftheBudgetMonitoringSub-Committee. 3 5. Quarter4,2010 -11GLAGroupMonitoringReport (Pages49-204) ReportoftheExecutiveDirectorofSecretariat Contact:MattBailey; [email protected] ;02079834014 TheSub-Committeeisrecommendedtonotethecontentofthereportas backgroundtoputtingquestionstorepresentativesfromTransportforLondon,the LondonDevelopmentAgencyandtheGreaterLondonAuthority. Theappendicestothereportsetoutonpages51to204areattachedforMembersandofficers onlybutareavailablefromthefollowingareaoftheGLA’swebsite: http://www.london.gov.uk/who-runs-london/the-london-assembly/meetings 6. 2011 -12GLAGroupBudget -ComparisonwithMayor'sBudgetwith FinalFunctionalBodyApprovedBudget(Pages205-224) ReportoftheExecutiveDirector ofSecretariat Contact:MartinMitchell; [email protected] ;02079834145 TheSub-Committeeisrecommendedtonotethereport. 7. Mayor'sDecisionLists:8Aprilto29June2 011 (Pages225-266) ReportoftheExecutiveDirectorofSecretariat Contact:MattBailey, [email protected] ,02079834014 TheSub-Committeeisrecommendedtodiscussanyissuesarisinginrespectofthe Mayor’sDecisionListsfortheperiod8Aprilto29June2011(previouslymade availableasbackgroundpaperstotherelevantMayor'sReporttotheAssembly), anddecidewhethertoreferanyissuestotheBudgetandPerformanceCommittee fordetailedconsideration. 8. Paymentsofover£500tosuppliers:1April2011to25June2011 (Pages 267-282) ReportoftheExecutiveDirectorofResources Contact:DavidGallie, [email protected] ,02079834968 TheSub-Committeeisrecommendedtonotethereport. 9. DateofNextMeeting ThenextmeetingoftheSub-Committeeisscheduledfor7September2011at2.30pmin CommitteeRoom5. 4 10. Any OtherBusinesstheChairmanConsidersUrgent 5 This page is intentionally left blank Agenda Item 2 LondonAssembly MembershipofFunctionalBodiesandLondonBoroughCouncils Member (Personal)Interest GarethBacon Member,LFEPA; Member,LBBexley RichardBarnbrook JohnBiggs Member,MPA RichardTracey Member,LFEPA [Note:LB-LondonBorough;LDA–LondonDevelopmentAgency;LFEPA–LondonFireand EmergencyPlanningAuthority;MPA–MetropolitanPoliceAuthority.] Recommendations: (i) ThatthelistofmembershipsoffunctionalbodiesandLondonBoroughCouncils,as setoutinthetableabove,benoted; (ii) ThatgiftsandhospitalityreceivedbyMembers,assetoutontheAuthority’sgifts andhospitalityregister,benoted;and (iii) ThatallMembersdeclareanyotherpersonalorpersonalprejudicialinterestsin specificitemslistedontheagendaoverandabovethoseitemslistedinthetable aboveandincludinganyinterestsarisingfromgiftsorhospitalityreceivedwithin thepreviousthreeyearsorfromthedateofelectiontotheLondonAssembly, whicheveristhelater,whicharenotatthetimeofthismeetingreflectedonthe Authority’sregisterofgiftsandhospitality. TheabovemembershipsoftheGLA’sFunctionalBodiesandLondonBoroughCouncilsarelistedfor thepurposesofpublictransparency.However,Membersshouldnotethatinaccordancewiththe GLA’sCodeofConduct,theymustdeclareanyotherpersonalinterests (exceptinterestsarising fromgiftsandhospitalitythatappearonthegiftsandhospitalityregisteratthetimeofthe meeting) theyhaveinanyitemontheagendaorastheyariseduringthecourseofthemeeting. Membersmustsaytowhichitemtheirinterestrelates.IftheyhaveapersonalinterestMembers mustalsoconsiderwhetherornotthatinterestisaprejudicialpersonalinterest andtakethe necessaryaction.Whenconsideringwhetherornottheyhaveadeclarableinterest,Membersshould consultparagraphs8-12oftheCode. A personalinterest is,generally,onethatwouldaffectaMember(eitherdirectlyorthrougha connectionwitharelevantpersonororganisation)morethanotherpeopleinLondon,inrespectof theitemofbusinessunderconsiderationatthemeeting. Ifamemberofthepublic,knowingalltherelevantfacts,wouldviewaMember’spersonalinterestin theitemunderconsiderationassosubstantialthatitwouldappearlikelytoprejudicetheMember’s judgmentofthepublicinterest,thentheMemberhasa prejudicialpersonalinterest . TheCodeofConductalsospecificallyrequiresMembers,whereconsideringamatterwhichrelatesto orislikelytoaffectapersonfromwhomtheyhavereceivedagiftorhospitalitywithanestimated valueofatleast£25withinthepreviousthreeyearsorfromthedateofelectiontotheLondon Assembly,whicheveristhelater,todisclosetheexistenceandnatureofthatinterestatanymeeting oftheAuthoritywhichtheyattendatwhichthatbusinessisconsidered. CityHall,TheQueen’sWalk,LondonSE12AA Enquiries:02079834100minicom:02079834458 www.london.gov.uk Page 1 Theobligationtodeclareanygiftorhospitalityatameetingasapersonalinterestisdischarged, subjecttotheprovisosetoutbelow,byregisteringgiftsandhospitalityreceivedontheAuthority’s on-linedatabase.Theon-linedatabasemaybeviewedhere:http://www.london.gov.uk/gifts-and- hospitality-register .AtAssemblymeetings,underthedeclarationsofinterestagendaitem,Members arethenaskedtonotethatgiftsandhospitalityreceivedbyMembersaresetoutontheAuthority's register. IfanygiftorhospitalityreceivedbyaMemberisnotsetoutontheon-linedatabaseatthetimeof themeeting,andunderconsiderationisamatterwhichrelatestoorislikelytoaffectapersonfrom whomaMemberhasreceivedagiftorhospitalitywithanestimatedvalueofatleast£25,Members arerequiredtodisclosetheseatthemeeting,eitheratagendaItem2orwhentheinterestbecomes apparent. ItisforMemberstodecide,inlightoftheparticularcircumstances,whetheraninterestarisingfrom thereceiptofagiftorhospitalityisalsoaprejudicialpersonalinterest.Wherereceiptofagiftor hospitalitydoesgiverisetoaprejudicialinteresttheMembermustwithdrawfromtheroomandnot seektoimproperlyinfluenceanyrelevantdecision. Consequences: IfaMemberhasa personalinterest :theymustdeclaretheinterestbutcanstay, speakandvote.IftheMemberhas prejudicialpersonalinterest :theydeclaretheinterest, cannotspeakorvoteontheitemandmustleavetheroom. Page 2 Agenda Item 3 MINUTES Meeting: BudgetMonitoringSub - Committee Date: Thursday14April2011 Time: 10.00am Place: CommitteeRoom1,CityHall,The Queen'sWalk,London,SE12AA Copiesoftheminutesmaybefoundat:http://www.london.gov.uk/who-runs-london/the-london- assembly/committees/budget-monitoring Present: John Biggs(Chairman) GarethBacon RichardBarnbrook RichardTracey 1. ApologiesforAbsenceand Chairman'sAnnouncements (Item 1) 1.1 Noapologieswerereceivedforabsence. 2. DeclarationsofInterests (Item 2) 2.1 Resolved: (a) ThatthelistofmembershipsoffunctionalbodiesandLondonborough councils,assetoutinthetableatItem2,benotedaspersonalinterests;and