COUNCIL AGENDA PUBLIC AGENDA This Agenda is provided for the assistance and information of members of the public. NOTICE is hereby given that an Ordinary meeting of the Kingborough Council will be held in the Civic Centre, Kingston on Monday, 22 July 2019 at 5.30pm Cr Richard Atkinson, Cr Amanda Midgley, Cr Paula Wriedt, Deputy Mayor Jo Westwood, Mayor Dean Winter, Cr David Grace, Cr Flora Fox, Cr Sue Bastone, Cr Christian Street Absent: Cr Steve Wass QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports contained in Council Meeting Agenda No. 15 to be held on Monday, 22 July 2019 contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendations. Gary Arnold GENERAL MANAGER 16 July 2019 TABLE OF CONTENTS Item Page No. Open Session Apologies 1 Confirmation of Minutes 2 Workshops Held Since Last Council Meeting 2 Declarations of Interest 2 Transfer of Agenda Items 2 Questions Without Notice from the Public 3 Questions on Notice from the Public 3 1 Integrity Commission Letter 12/6/2019 - Biodiversity Offset Policy 3 Questions Without Notice from Councillors 4 Questions on Notice from Councillors 4 1 58 Tabors Road 4 2 Nierinna Road Speed Limit 4 3 Aquifer, Adventure Bay 4 4 Alonnah Oval 5 5 Stormwater Diversion 5 6 Stormwater Engineer 6 Officers Reports to Planning Authority 7 Delegated Authority for the Period 26 June 2019 to 9 July 2019 7 Motions of Which Notice has been Given 10 1 Disability Access 10 2 Establishment of a Kingborough Art Prize 11 Petitions Still Being Actioned 11 Petitions Received in the Last Period 11 Kerbside Waste Collection, Hopfields Road 11 TABLE OF CONTENTS (cont.) Item Page No. Open Session Officers Reports to Council 13 Kingston Park Playground Funding 13 Carols by Candlelight December 2019 19 Bruny Island Waste Charges 22 Council Building Surveying Services 25 Information Reports 30 Mayor’s Communications 31 Local Government Association of Tasmania, 2019 Annual Conference “Finding Your Voice” 33 Environmental Services Quarterly Activities Update 34 Confirmation of Items to be Dealt With in Closed Session 46 AGENDA of an Ordinary Meeting of Council Kingborough Civic Centre, 15 Channel Highway, Kingston Monday, 22 July 2019 at 5.30pm. AUDIO RECORDING The Chairperson is to direct commencement of the recording. The Chairperson will declare the meeting open (time), welcome all in attendance and read: “All persons in attendance are advised that it is Council policy to record Council Meetings. The audio recording of this meeting will be made available to the public on Council’s website. In accordance with Council Policy, I now ask staff to confirm that the audio recording has commenced.” ACKNOWLEDGEMENT OF TRADITIONAL OWNERS The Chairperson acknowledges the traditional owners of this land and pays respects to them and their customs, and to their elders, past, present and future. ATTENDEES Councillors: Mayor Councillor D Winter Deputy Mayor Councillor J Westwood Councillor S Bastone Councillor F Fox Councillor D Grace Councillor A Midgley Councillor C Street Councillor S Wass Councillor P Wriedt Staff: APOLOGIES Cr Richard Atkinson Agenda No. 15 Page 1 22 July 2019 CONFIRMATION OF MINUTES MOVED SECONDED That the Minutes of the open session of Council Meeting No. 14 held on 8 July 2019 be confirmed as a true record. For Against For Against Cr Bastone Cr Wass Cr Fox Cr Westwood Cr Grace Cr Winter Cr Midgley Cr Wriedt Cr Street WORKSHOPS HELD SINCE LAST COUNCIL MEETING 15 July - Green Waste DECLARATIONS OF INTEREST In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2015 and Council’s adopted Code of Conduct, the Mayor requests Councillors to indicate whether they have, or are likely to have, a pecuniary interest (any pecuniary benefits or pecuniary detriment) or conflict of interest in any item on the Agenda. TRANSFER OF AGENDA ITEMS Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015. GUIDELINES FOR PUBLIC QUESTION TIME At each meeting of Council or a Council Committee there will be an opportunity for question to be asked by any member of the public. A question may either be in writing, or may be verbally asked at the meeting. You are reminded that the forum is designed to accommodate questions only. Neither the questions nor answers will be debated. A period of 15 minutes, if required, will be set aside and the Chairperson will endeavour to deal with as many questions as possible at each meeting. If a response to a question cannot be provided at the meeting a written response will be provided as soon as practicable. If time constraints do not permit all questions to be put, the Council will reply to any question that is put in writing. A Question must not relate to any matter that is listed on the agenda for the meeting. Agenda No. 15 Page 2 22 July 2019 Questions in Writing – A member of the public may give written notice to the General Manager seven (7) days before a meeting of a question to be put to the meeting. The question will appear in the agenda of the meeting, and a written response will be recorded in the minutes. There is no standard form for such questions, but they should be clearly headed Question(s) on Notice. Questions asked at the Meeting – At the commencement of Question Time the Chairperson will ask members of the public present, if there are any questions, and if so what are those questions? This procedure is to permit the Chairperson to determine an appropriate time limit for Question Time and perhaps limit the opportunity for multiple questions, and to determine whether each question is appropriate. There is to be no discussion, preamble or embellishment of any question at this time. The Chairperson will then determine which of those questions will be accepted and will provide the reason for any refusal; will determine the order of the questions, and may set a time limit for Question Time. The Chairperson may require a question to be put on notice and in writing. A member of the public present may only ask one question at a time. The Chairperson may give preference to questions from other members of the public before permitting second or further questions from a member of the public. The Chairperson may rule that a multi-part question is in fact two or more questions, and deal with them accordingly. The Chairperson may rule a question inappropriate, and thus inadmissible if in his or her opinion it has already been asked, is unclear, irrelevant, offensive or relates to any matter which would normally be considered in Closed Session. Lengthy preambles or introductions are discouraged, and the Chairperson may require that a member of the public immediately put the question. QUESTIONS WITHOUT NOTICE FROM THE PUBLIC QUESTIONS ON NOTICE FROM THE PUBLIC 1 Integrity Commission Letter 12/6/2019 - Biodiversity Offset Policy Mr John McDonald submitted the following question on notice: I request Council publish its legal advice concerning the Biodiversity Offset Policy (and fund) cited by the Integrity Commission. Officer’s Response: Council correspondence to the Integrity Commission dated 16 May 2019 referenced verbal legal advice to Council. In the same letter Council also advised that notwithstanding this, Council has commenced the preparation of a housekeeping amendment to Kingborough Interim Planning Scheme 2015. Gary Arnold - General Manager Agenda No. 15 Page 3 22 July 2019 QUESTIONS WITHOUT NOTICE FROM COUNCILLORS QUESTIONS ON NOTICE FROM COUNCILLORS At the Council meeting on 8 July 2019, Cr Grace asked the following questions without notice to the General Manager, with a response that the questions would be taken on notice: 1 58 Tabors Road An onsite meeting occurred with two Council staff and they said that they would get back to the ratepayer in a week or two and it’s now nearly a month and he has had no contact from Council staff at all. How long do they have to wait? Officer’s Response: Works are planned in the near future for this area, and the ratepayer has recently been contacted again and informed likewise. David Reeve - Executive Manager Engineering Services 2 Nierinna Road Speed Limit A complaint was issued to the compliance department some weeks ago from a resident asking that Council consider reducing the speed limit on the gravel road from Tabors Road to the end of Nierinna Road. The person has not been contacted by staff. Officer’s Response: Council Officers will investigate the issue raised regards a reduction of speed limit on Tabors Road to the end of Nierinna Road, however, it is unclear as to the person who may have made the complaint. At the time of writing this response this information was not available, however if it does becomes available the person will be contacted to discuss further. David Reeve - Executive Manager Engineering Services Cr Bastone submitted the following questions on notice: 3 Aquifer, Adventure Bay Is the council aware that TasWater visited Bruny island last week and found nitrogen levels in the aquifer in adventure bay abnormally high. High nitrogen levels are a by- product of human waste and the sewage at the adventure bay bowls club has now been checked and given the all clear. Have the Council’s toilets at the hall been inspected and what was the result? There is a very large number of tourists using these toilets, bus after bus pulls in there every day.