Agenda for the 64th IEC Meeting − (Ver. Dated 2013-09-03) AGENDA FOR THE 64TH MEETING OF INTERNATIONAL EXECUTIVE COUNCIL (IEC) OF ICID MARDIN, TURKEY Opening Plenary: 1st October 2013, 17.00 – 18.00 hours Second Session: 5th October 2013, 09:00 – 12:30 hours Third Session: 5th October 2013, 13:30 – 17:00 hours The International Executive Council (IEC) is vested with the management of the affairs of the International Commission on Irrigation and Drainage (ICID). The IEC considers all matters of policy which may be initiated or sponsored by any member National Committee or Office Bearer or by the Management Board and may itself initiate and determine or otherwise advise and lay down any matter of policy. All matters affecting the executive or administrative function and financial liabilities of ICID must come up before the Council and its decision shall be conclusive. The IEC consists of the Office Bearers and representative from each National Committee and meets annually. Opening Plenary 1st Session: 1st October 2013, 17.00 – 18.00 hours IEC Agenda Item 1: Welcome and opening remarks by the President 1. President Dr. Gao Zhanyi will welcome the members and make his opening remarks. President will put the role of ICID within the international water community in perspective, highlight the main achievements of the Commission during the last year since the Adelaide IEC meeting, throw light on the issues that are before IEC for deliberations, need for a coherent approach towards the mission of ICID among its various stakeholders and draw attention of the members to certain issues that need special attention. The President will also pay homage to the past luminaries of ICID who passed away since the last meeting of IEC in Adelaide. IEC Agenda Item 2: Report on the actions taken on the decisions of 63rd IEC and the decisions taken by the Management Board (MB) since the last IEC meeting 2. A report on the action taken on the decisions of the last IEC meeting and thereafter by the MB is attached as Annex 1. IEC Agenda Item 3: Report of the Secretary General 3. Secretary General Eng. Avinash Tyagi will present the Annual Report 2012-13 bringing out physical and financial progress along with the physical progress on activities undertaken during the period from April 2013 till date to the Council, report on cooperation and collaboration with the international organizations and the services introduced by the Central Office for members. Second Session: 5th October 2013, 09:00 – 12:30 hours IEC Agenda Item 4: Report by the Chairs of Permanent Committees IEC Agenda Item 4.1: Permanent Finance Committee (PFC) 4. Vice President Hon. Dr. Saeed Nairizi, Chairman, PFC will present his report on the 34th meeting of the PFC to be held in Mardin, on 3 October 2013 from 09:00 to 12:30 hours. The Agenda of PFC is given at Appendix XXVII, Page 237. 5. Among others, the Chair will present the recommendations of PFC on the report of the Direct Membership Administering Sub-Committee presented in Annex 1 of the PFC Agenda. The Chair will also present views of PFC on the recommendations of the Sub-Committee headed by the Chair of PFC to consider the suggestions made by PCSO and workbodies like WG-YPF at 63rd IEC meetings in Adelaide for increasing its membership of National Committees and participation of the professionals from developing countries and Young Professionals in IEC and other ICID events. 1 Agenda for the 64th IEC Meeting − (Ver. Dated 2013-09-03) IEC Agenda Item 4.2: Permanent Committee on Strategy and Organization (PCSO) 6. Vice President Dr. Ragab Ragab, Chairman, PCSO will present his report on the 24th meeting of PCSO to be held on 3 October 2013 from 13:30 to 17:00 hours. The Agenda of PCSO is given at Appendix I, Page 39. IEC Agenda Item 4.3: Permanent Committee on Technical Activities (PCTA) 7. Vice President Hon. Felix R. Reinders, Chairman, PCTA will present his report on the 33rd meeting of PCTA to be held on 4 October 2013 from 09:00 to 17:00 hours. The Agenda of PCTA is given at Appendix VIII, Page 107. IEC Agenda Item 4.4: Discussion and decisions on the Recommendations of the Permanent Committees 8. Council will deliberate on the recommendations of the PFC, PCSO and PCTA and make its recommendations. IEC Agenda Item 5: Report on 1st World Irrigation Forum (WIF1) IEC Agenda Item 5.1: Chair of the Steering Committee 9. President Dr Gao Zhanyi as the Co-chair of the Steering Committee set up to guide the preparations for the First World Irrigation Forum will brief the Council on the process adopted, the experiences gained and the way forward to the 2nd World Irrigation Forum. IEC Agenda Item 5.2: Chair of International Technical Advisory Committee of WIF 10. PH Prof Bart Schultz, who headed the International Technical Advisory Committee, will brief the members of the Council on the technical process, the lessons learnt, the technical outcomes of the Forum and suggest the changes that might be required for the 2nd WIF. IEC Agenda Item 5.3: Chair of Jury of World Irrigation and Drainage Prize 11. PH Dr. Peter Lee, who chaired the Jury for the adjudication of the World Irrigation and Drainage Prize, will present his assessment of the process. IEC Agenda Item 6: Reports by the Chairs of Task Teams IEC Agenda Item 6.1: Task Team on classification of Thematic Areas 12. As per the decision of the 63rd IEC meeting, a Task Team under the chairmanship of VP Dr. Gerhard Beckberg was constituted to review the classification of Thematic Areas and the Working Groups associated with each one of them. Chair of TT will present his report to the Council (Annex 3 of PCTA Agenda). The views of the Management Board on the recommendations will also be presented. The Council may consider the recommendations and take appropriate decisions. IEC Agenda Item 6.2: Chair of the Task Team on Historical Irrigation Structures 13. VP Dr. Ragab Ragab, the Chair of the Task Team constituted for recognition of Historical Irrigation Structure to work out objectives, guidelines and procedures to promote and value these historical structures will present the Discussion Paper drafted by the Team (Annex 2 of Agenda of WG-HIST). The Council may deliberate and provide its inputs to enable the TT to finalize its mandate. The Discussion Paper has also been discussed in the WG-HIST. 2 Agenda for the 64th IEC Meeting − (Ver. Dated 2013-09-03) Third Session: 5th October 2013, 13:30 – 17:00 hours IEC Agenda Item 7: Report of the Chair of the Special Committee to look into the Amendments to the Constitution and By-laws 14. In a Resolution IEC-3/63 adopted at the 63rd IEC meeting, a Special Committee was set up to look into the proposed amendments to the Constitution and By-laws in the light of granting Direct Membership in ICID and other decisions which have already been taken by IEC in the past, but have not been incorporated in the By-laws and Constitution. As a follow-up of IEC’s decision, the Management Board constituted the Special Committee to review the ICID Constitution and ICID By-laws. The composition of the Special Committee is as follows: (i) PH Peter Lee (UK) - Chair (ii) VPH Larry Stephens (USA) - Member (iii) VP Gerhard Backeberg (South Africa) - Member (iv) VP Chaiwat Prechawit (Thailand) - Member (v) SG Avinash C. Tyagi - Member-Secretary 15. The Special Committee also took into consideration the recommendations of the Sub-Committee headed by the Chair of PFC to consider the suggestions made by PCSO and workbodies for increasing its membership of National Committees and participation of the professionals from developing countries and Young Professionals in IEC and other ICID events. 16. In accordance with Article 12 of the constitution regarding amendments to the Constitution and By-laws, the Report of the Special Committee on Constitution and By-laws (Annex 2A and Annex 2B) was circulated to the National Committees of ICID on 2 August 2013 (more than 2 months in advance of the IEC meeting). NCs were requested to send their comments / suggestions by 10 September 2013. The comments received would be presented as part of the supplementary information during the meeting. Some parts of the By-laws and other decisions of the International Executive Council from time to time have been complied in the form of a “Handbook of Procedures”, which is placed separately. 17. The Chairman of the Committee, PH Peter Lee will present his report (Annex 2) and provide an update to the Council. IEC Agenda Item 8: Approvals for future ICID Conferences / Congresses / Forums and their Dates and Venues 18. The IEC has so far approved the venue of the following future major ICID events: 12th International Drainage Workshop, St. Petersburg, Russia, 23-26 June 2014 65th IEC and 22nd Congress on Irrigation and Drainage, Gwangju Metropolitan City, South Korea, 14-20 September 2014 66th IEC and 26th European Regional Conference, Montpellier, France, 11-16 October 2015 67th IEC and 2nd World Irrigation Forum, Chiang Mai, Thailand, 2016 19. ICID Central Office has circulated an e-mail dated 24 May 2013 to all the National Committees of ICID inviting proposal for hosting the following future events: 68th IEC and 23rd Congress on Irrigation and Drainage, 2017 5th American Regional Conference (2014 onwards) 8th Asian Regional Conference (2015 onwards) 4th African Regional Conference (2015 onwards) 9th International Micro Irrigation Symposium (2015 onwards) 13th International Drainage Workshop (2017 onwards) 20.